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Added 11 mins ago
JI
Office Administrator - 12 Month Contract
J.D. Irving, Limited
Saint John, NB
- Full-time
Assist with budget tracking and expense reporting.
Added 11 mins ago
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Drilling Data Analyst
Rogii
Calgary, AB
- Full-time
Data Ingestion & Cleanup: Lead end-to-end data loading, normalization, quality checks, and cleanup to ensure complete and accurate records for system integration and reporting.
Added 11 mins ago
BG
Sales Coordinator
Brandt Group of Companies
Chicoutimi, QC
- Full-time
Assist with territory mapping, industry research, lead generation, and tender documentation to strengthen the sales pipeline and drive revenue growth.
Added 11 mins ago
MG
Washer - Equipment - IOL Kearl
Mikisew Group
Fort McMurray, AB
- Full-time
Execute daily work instructions received from Shop Manager & Lead Hand in a timely manner
Added 11 mins ago
GT
Program Manager
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
- Full-time
Build and lead a high-performance, engaged and communicative program team.
Added 11 mins ago
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Manager, Analytics and Artificial Intelligence, Internal Audit
Desjardins
Levis, QC · Montreal, QC · Complexe Desjardins Montréal
- Full-time
…by defining and driving the data, analytics and AI strategy. Reporting to the Director, Analytics, Innovation and Operational Efficiency, you lead a multidisciplinary team of approximately…
Added 11 mins ago
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Senior Payroll Analyst, Bilingual
dentalcorp
Toronto, ON · Support Centre - Toronto Office
- Full-time
Lead complex Canadian multi-provincial payroll activities, including processing, balancing, validation, reconciliations, statutory remittances, and year-end reporting.
Added 11 mins ago
D
Senior Advisor, Financial performance and budget
Desjardins
Levis, QC · Montreal, QC
- Full-time
…invest in pension plans and improve financial performance. You lead development projects and strategic initiatives that are complex and innovative. Your initiatives require extensive…
Added 11 mins ago
AP
Infection Prevention and Control (IPAC) Lead
Anson Place Care Centre
Hagersville, ON
- Full-time
The Infection Prevention and Control (IPAC) Lead reports to the Director of Care and is responsible to ensure that there is an organized infection prevention and control program that meets…
Added 11 mins ago
TP
Digital Marketing Lead
Turning Point Brands Canada
Laval, QC
- Full-time
As Digital Marketing Lead, you will be the person who builds that engine. Paid media, organic social, email and lifecycle, influencer and creator execution, performance tracking, and the…
Added 11 mins ago
TS
Divisional Controller
The Skyline Group of Companies
Guelph, ON
- Full-time
Reporting to the Vice President of Finance, you'll be a key financial leader responsible for organizing and managing daily and ongoing financial functions for Skydevco Inc. From monthly to…
Added 11 mins ago
C
Lead Java Risk Developer
Citi
Mississauga, ON · Toronto, ON
- Full-time
The Lead Java Risk Developer is a senior level position responsible for establishing and implementing new or revised application systems and programs in coordination with the Technology…
Added 11 mins ago
C
Senior Analyst, Digital Platforms & Insights
CIBC
Toronto, ON
- Full-time
The Senior Analyst, Digital Platforms & Insights reports to the Chapter Lead of Digital Platforms & Operations and helps the organization understand how clients engage with its digital…
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Business Analyst co-op
CIBC
Toronto, ON
- Full-time
Analytics and reporting - Produce reports and analytics on various topics, assignments, projects, or simplify day to day business operations and assist with data and analytics enablement.
Added 11 mins ago
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Senior Manager, SCM Operations Category Management
Cenovus Energy
Calgary, AB
- Full-time
The Senior Manager, SCM Operations Category Management position is an exciting leadership opportunity to lead strategic sourcing, contracting and category management across Cenovus assets.…
Added 11 mins ago
CE
Market Fundamentals Analyst
Cenovus Energy
Calgary, AB
- Full-time
Reporting to the Team Lead, Market Fundamentals and Pricing, this role provides short- and long-term energy market analysis to support commercial and strategic decision-making. The…
Added 11 mins ago
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Intraday Liquidity Manager
BMO
Toronto, ON · FCP
- Full-time
As a member of the Intraday Liquidity team, you will help lead the development, management, and execution of the Bank’s enterprise-wide intraday liquidity framework, including related…
Added 11 mins ago
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Senior Director, Clinical Development Change & Transformation Lead
AstraZeneca
Mississauga, ON · Canada - Mississauga
- Full-time
We are seeking a Director, Clinical Development Change & Transformation Lead to drive the change management and adoption work that turns Evinova's solutions into new ways of working across…
Added 11 mins ago
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Assistant Home Centre Manager
Co-op
Deloraine, MB
- Full-time
Reporting to the Home Centre Manager, the Assistant Home Centre Manager will support the day-to-day operations of the Hardware, Liquor, and Gas Bar/C-Store departments, including the…
Added 26 mins ago
HSE Site Representative
WSP
Vancouver, BC
…Northwest Territories. Working as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is…
Added 26 mins ago
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(12 Month Co-op) Portfolio Management Specialist
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Working closely with the Portfolio Lead the role will be a key enabler of the Portfolio Management discipline within Canada Operations.
Added 26 mins ago
IC
GPU Validation Engineer
Intel Corporation
Toronto, ON · CAN - - Toronto
- Full-time
Strong attention to detail to ensure thorough validation coverage and accurate reporting.
Added 26 mins ago
HS
CA Financial Controller
Henry Schein
Surrey, BC
- Full-time
…oversee the Canadian finance function, including financial reporting, controls, compliance, and transactional finance. This role will lead a high-performing team, strengthen governance and…
Added 26 mins ago
Assistant Branch Manager
Money Mart
Parksville, BC
Assistant Branch Managers help the Branch Manager lead the day-to-day success of a Money Mart branch while staying hands-on with customer service, sales, financial service transactions,…
Added 26 mins ago
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Instrumentation & Monitoring Quality Assurance Lead
Arcadis
Vancouver, BC
- Full-time
As the I&M QA Lead, you will shape a high-performing quality assurance function and orchestrate day, night, weekend, and relief coverage so monitoring data and active construction fronts…

EHN Canada

Administrative Assistant

Saskatoon, SK, Canada

$22 to $25 CAD / hour · Part-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 24, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.
Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.
Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.
Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.
Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.
Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.
Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.
Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.
Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.
Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.
Assist in the planning and preparation for meetings, special events, promotions, and professional training.
Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.
Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.
Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.
Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.
Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.
Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.
Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.
Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.
Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.
Experience working with medical records and electronic medical record (EMR) systems is required.
Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.
Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.
Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.
Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.
Ability to work in high-pressure situations.
Exceptional verbal and written communication skills.
Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.
Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.
Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.
Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.
Well-developed organizational and time management skills.
Ability to work without supervision under rigorous conditions of confidentiality.
Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to also be effective independently.
Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.
Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)
24/7 Employee Assistance Program through GreenShield Health
Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees
Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees
Access to in-house fitness facilities or discounted gym memberships
Exclusive discounts through Perkopolis on entertainment, insurance, and more
Opportunities for personal and professional growth through our Education Support Assistance program
Supportive relocation opportunities due to our nationwide presence
Defined Benefit pension plan with up to a 4% employer contribution
Maternity and parental leave top-up
Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

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More about this job

Responsibilities

Provide confidential executive and site leadership support, including calendar and meeting coordination, correspondence, reports, policy documentation, and project tracking. Conduct and analyze electronic medical record audits, track documentation deficiencies, support accreditation and compliance activities, and maintain accurate records and operational reporting.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and Microsoft Office skills.

Skills

Executive Support
Medical Record Auditing
Electronic Medical Record Systems
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis
Report Writing
Records Management
Microsoft Office
Adobe Acrobat
Calendar And Meeting Management
Organization And Time Management
Written And Verbal Communication
Attention To Detail

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
Fitness Facilities Or Discounted Gym Memberships
Education Support Assistance
Relocation Opportunities
Defined Benefit Pension Plan
Maternity And Parental Leave Top-Up
Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistant
Electronic Medical Record
Medical Records
Documentation Audits
Quality Audits
Compliance
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Data Analysis
Trend Analysis
Statistical Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Policies And Procedures
RFPs
Contracts
Meeting Minutes
Action Item Tracking
Healthcare
Mental Health And Addictions
Incident Reporting

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