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Added 1 min ago
LH
Business Solutions Manager, Occupational Health & Specialty
Lifemark Health Group
Toronto, ON · North York, ON
- $100,000 to $120,000 CAD / year
- Full-time
You are a strategic, relationship-focused business technology leader who can connect the priorities of occupational health and specialty program operations with practical technology…
Added 1 min ago
TM
Financial Controller
The Miller Group
Markham, ON
- Full-time
The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917. We provide exceptional customer service…
Added 1 min ago
B
Intern, Industrialization (Winter 2027)
Bombardier
Montreal, QC
- Volunteer
Bombardier is a global leader in aviation, creating innovative and game-changing planes. Our products and services provide world-class experiences that set new standards in passenger…
Added 1 min ago
HR
Software Analyst Intern (Winter 2027, 8-12months)
Hitachi Rail
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the…
Added 1 min ago
B
Intern, Business Process Optimization, Indirect Procurement (Winter 2027)
Bombardier
Dorval, QC
- Volunteer
Bombardier is a global leader in aviation, creating innovative and game-changing planes. Our products and services provide world-class experiences that set new standards in passenger…
Added 1 min ago
PM
Invoice Team Leader
Patrick Mechanical Ltd.
ON · Ontario, Canada
- Full-time
Key role with collaboration across operations, project management, and field teams
Added 1 min ago
R
Staff Data Scientist, AI Evaluations Platform- EN
RBC
Montreal, QC
- Full-time
…Data Scientist, AI Evaluations, you will be a senior technical leader in the data science function responsible for how RBC measures model and agent quality, safety, risk, and performance.…
Added 1 min ago
ED
Sr Software Developer (Lead) - EN 178
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $96,557 to $128,743 CAD / year
- Full-time
As EDC aims to be the leader in helping all Canadian exporters go, grow, and succeed internationally, the Digital Platform Delivery & Architecture (DPDA) group in EDC plays a critical role…
Added 1 min ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Medicine Hat, AB
- Full-time
…the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer full-time hours and a…
Added 1 min ago
TO
Workovers &DHR&M Engineering Student
Tundra Oil & Gas
Virden, MB
- Internship
…inception in 1980. Today, Tundra is a team 400-strong, and a leader in the Manitoba and southeast Saskatchewan oil industry. We take pride in supporting the communities in which we operate…
Added 1 min ago
SM
Head of Sales
Success Matcher Recruitment
Toronto, ON · Greater Toronto Area, Canada
- $150,000 to $180,000 CAD / year
- Full-time
…Head of Sales to unify their sales lawyer teams under a single leader and drive predictable revenue growth. With over 3 million monthly visitors across their digital media properties…
Added 1 min ago
M
Assistant Manager
Mark's
Hawkesbury, ON
- Full-time
Manage scheduling and follow up of execution on shipping /receiving, eCommerce fulfillment operations, cash management, and operations systems & compliance.
Added 1 min ago
NC
Greeter - Toronto Pearson Airport
National Car Rental
Toronto, ON
- Internship
We are a multi-billion dollar industry leader that is rapidly expanding and growing. At National and Alamo, exciting careers and opportunities are made possible, because how far you go is…
Added 1 min ago
RC
Warehouse Associate
Rexel Canada
Coquitlam, BC
- Full-time
Join Rexel: A Global Leader in Electrical Distribution
Added 1 min ago
H
DC Associate Coach - Inbound 3rd Shift
H&M
Ajax, ON
- Full-time
In this role, you will work closely with your DC team leader, DC advanced users, DC system specialist, and DC associates (cross-functional).
Added 1 min ago
M
Supply Chain & Fulfillment Analyst
Mark's
Calgary, AB
- Full-time
This position provides exposure to real-world supply chain operations, ERP systems, inventory management, reporting, and continuous improvement initiatives while supporting some of Canada's…
Added 1 min ago
MM
Reliability Engineer / Project Engineer
Mohebi Martin Brower Logistics LLC
New Westminster, BC
- Full-time
…hands-on understanding of our business and distribution centre operations, the successful candidate will be expected to travel to other facilities, primarily Calgary, AB and Oshawa, ON. The…
Added 1 min ago
M
Operations Planning Analyst
Mark's
Calgary, AB
- Full-time
Mark's Commercial is looking for an Operations Planning Analyst to join our Commercial Planning & Allocation team. This role is ideal for a recent graduate or early-career professional…
Added 1 min ago
V
Assistant Branch Manager - Lynn Creek
Vancity
North Vancouver, BC
- Full-time
A Strong People Leader - you develop and manage your team to bring about their full potential and provide leadership in the achievement of member experience objectives.
Added 1 min ago
L&
Boutique Manager and Senior Skincare Advisor
Loshen & Crem
AB · Edmonton, AB
- Full-time
…success of our boutique. We are looking for an experienced retail leader who has a deep passion for skincare and is ready to act as a primary driver of our boutique…
Added 1 min ago
SC
Category Business Manager
Sport Chek
Calgary, AB
- Full-time
Reporting to the AVP, the Category Business Manager is the key leader in the Merchandising Strategic Business Unit (SBU). Operating as the business owner for the category, within…
Added 3 mins ago
Project Engineer - Electrical Construction
Kiewit
Toronto, ON
Mass. Electric Construction Company, a subsidiary of Kiewit Corporation, is an industry leader in transit and rail system construction and maintenance throughout the United States and…
Added 3 mins ago
HI
Team Leader, Insurance Operations
HUB International
Windsor, ON
- Full-time
The Team Leader, Insurance Operations is responsible for developing and supporting their employees, as well as coordinating the activities of their team to ensure that all goals are met…
Added 3 mins ago
HD
Director of Recruiting & People Strategy
Hadley Designs
Remote, Canada
- Full-time
- Remote
This is a leadership-tier role with 1 direct report (the People Operations Specialist) and end-to-end ownership of the talent and people functions. Your weeks will be heavier on recruiting…
Added 3 mins ago
HD
Finance Executive Director
Hadley Designs
Remote, Canada
- Full-time
- Remote
Partner cross-functionally with Product, Sales, and Operations to align growth, cash flow, and inventory planning

EHN Canada

Administrative Assistant PT

Carters Point, NB, Canada

$22 to $25 CAD / hour · Part-time

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Applications open in a new tab.

Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 6, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 7, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.

Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.

Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.

Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.

Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.

Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.

Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.

Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.

Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.

Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.

Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.

Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.

Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.

Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.

Assist in the planning and preparation for meetings, special events, promotions, and professional training.

Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.

Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.

Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.

Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.

Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.

Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.

Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.

Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.

Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.

Experience working with medical records and electronic medical record (EMR) systems is required.

Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.

Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.

Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.

Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.

Ability to work in high-pressure situations.

Exceptional verbal and written communication skills.

Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.

Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.

Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.

Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.

Well-developed organizational and time management skills.

Ability to work without supervision under rigorous conditions of confidentiality.

Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Highly resourceful team player, with the ability to also be effective independently.

Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.

Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.

Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Bilingual proficiency in English and French is considered a strong asset

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)

24/7 Employee Assistance Program through GreenShield Health

Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees

Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees

Access to in-house fitness facilities or discounted gym memberships

Exclusive discounts through Perkopolis on entertainment, insurance, and more

Opportunities for personal and professional growth through our Education Support Assistance program

Supportive relocation opportunities due to our nationwide presence

Defined Benefit pension plan with up to a 4% employer contribution

Maternity and parental leave top-up

Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

#INDMP

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More about this job

Responsibilities

Provide confidential administrative and executive support to the Executive Director and site leadership team, including managing calendars, correspondence, meetings, reports, and special projects. Conduct and track EMR medical-record audits, support accreditation and compliance activities, analyze quality and operational data, and coordinate follow-up on documentation deficiencies and action items.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and computer skills.

Skills

Executive Support
Calendar And Meeting Management
Medical Record Auditing
Electronic Medical Record Systems
Documentation And Records Management
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis And Trend Reporting
Policy And Procedure Development
Written And Verbal Communication
Microsoft Office
Organization And Time Management
Attention To Detail
Stakeholder Liaison

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
24/7 Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
In-House Fitness Facilities Or Discounted Gym Memberships
Perkopolis Discounts
Education Support Assistance Program
Relocation Opportunities
Defined Benefit Pension Plan With Up To 4% Employer Contribution
Maternity And Parental Leave Top-Up
Kids & Co. Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Services
Electronic Medical Record (EMR)
Medical Records
Documentation Audits
Quality Audits
Compliance Audits
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Policy Development
Procedure Development
Statistical Analysis
Trend Analysis
Incident Reporting
Data Collection
Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
RFPs
Contracts
Meeting Minutes
Stakeholder Liaison

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