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Added 2 mins ago
WI
Project Controls Analyst
WSP in Canada
YT · Yukon Territory, Canada
- Full-time
Strong communication and stakeholder management skills, with the ability to partner effectively with technical and project leadership teams.
Added 2 mins ago
TA
Senior Manager, Corporate Finance/FP&A
Thorek/Scott and Partners
Toronto, ON
- Full-time
Our Client, a successful Canadian commercial financing business, is seeking a Senior Manager, Corporate Finance to join its growing finance function. Reporting to the CFO, the Senior…
Added 2 mins ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
…conferences, anniversaries and other aviation milestones. Coordinate partner proposals, schedules, content, installation and removal with the relevant…
Added 2 mins ago
H
Financial Controller
Hays
Mont-Tremblant, QC
- $90,000 to $100,000 CAD / year
- Full-time
Our client is a well-established organization operating in the hospitality and real estate sectors. As part of the continued evolution of its operations, the organization is looking to add…
Added 2 mins ago
A
Senior Manager, Business Human Resources - Allergan Aesthetics (18 month contract)
AbbVie
Markham, ON
- $134,000 to $184,000 CAD / year
- Full-time
Senior Manager Business Human Resources (BHR) serves as a trusted partner to the business, helping to shape our culture, supporting our business strategies, and delivering the talent and…
Added 2 mins ago
W
Senior Mechanical Engineer- Material Handling
Worley
Vancouver, BC
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 2 mins ago
F
Senior Backend Engineer - Laravel & Go Microservices - On-site - Vancouver, Canada
FullStack
Vancouver, BC
- Full-time
FullStack is your AI-native engineering partner, built to turn AI capability into certainty. Most companies can demo AI; few can get it to production and prove what it produced. We close…
Added 2 mins ago
TC
M365 Technical Lead
Tata Consultancy Services
Vancouver, BC
- Full-time
TCS has been serving the Canadian marketplace for more than 35 years and today is the technology partner of choice for many of the country's leading organizations. As one of the largest IT…
Added 2 mins ago
W
Intermediate Marine Structural Engineer
Worley
Vancouver, BC
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 2 mins ago
MH
VIE – Demand Planning Analyst – Moët Hennessy Brands
Moët Hennessy
Montreal, QC
- Other
Partner with Maison and Central Supply Chain teams on supply constraints, shipments, quotas and priorities.
Added 2 mins ago
VC
Director of Operations - Ventana Special Projects
Ventana Construction Corporation
Coquitlam, BC
- Full-time
…projects, balancing financial performance, risk management, client satisfaction, and operational excellence while providing the leadership and direction needed to keep teams aligned and…
Added 2 mins ago
NC
Manager, Content strategy and Operations
Newfoundland Capital Corporation Limited
Toronto, ON
- Full-time
…play a key role in developing content strategies, managing client projects, and supporting the day-to-day delivery of digital signage content across our client…
Added 2 mins ago
W
Intermediate/Senior Electrical Designer
Worley
Vancouver, BC
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 2 mins ago
PS
Senior Manager Agile Program Management
Publicis Sapient
Calgary, AB
- Full-time
Guide client and delivery teams through digital and martech transformation, including platform migrations, data and customer-journey orchestration, and personalization at scale, so that…
Added 2 mins ago
Early Talent Specialist
WSP
Montreal, QC
Partner with hiring stakeholders to define role requirements, success criteria, assessment methods, timelines and selection responsibilities so recruitment starts with a clear path forward.
Added 2 mins ago
E
Civil Project Engineer/ Project Manager
EXP
Brampton, ON
- Full-time
…and project management. You are growing in your ability as client contact and enjoy building relationships; You bring civil design knowledge and are driven to build on your…
Added 2 mins ago
W
Quality Control Inspector
Worley
AB · Edmonton, AB
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 3 mins ago
KC
Spécialiste de l'expérience client à bord / On Board Customer Experience Specialist
Keolis Canada
Montreal, QC
- Full-time
…du transport à la maintenance et à la sécurité, plaçant le client au cœur de ses préoccupations, en France et en Europe. Forte de plus de 80 ans d'expérience, SNCF Voyageurs opère sous…
Added 18 mins ago
AG
Manager, FP&A
Adelphi Group
Toronto, ON
- Full-time
Client Finance Partnership with Commerce Leadership Serve as the primary finance partner to Commerce leaders across multiple pods, supporting strategic and operational decision-making.…
Added 18 mins ago
TS
26-63 Product Leader, Growth (18 Months)
Technical Safety BC
BC · Various, BC
- Full-time
Success in this role requires the ability to balance market and client needs with TSBC’s public-interest and regulatory mandate. The ideal candidate is commercially minded and…
Added 32 mins ago
O(
Curo - Bilingual Property & Casualty Claims Express Advisor
OTIP (Ontario Teachers Insurance Plan)
Waterloo, ON
- Full-time
Contribute to the achievement of the department’s overall satisfaction, audit, and disposition results focusing on the quality and efficiency of the client experience.
Added 32 mins ago
WI
Project Controls Analyst
WSP in Canada
Whitehorse, YT
- Full-time
Strong communication and stakeholder management skills, with the ability to partner effectively with technical and project leadership teams.
Added 32 mins ago
M
Geomatics Internship - May 2027
McElhanney
Vancouver, BC
- Volunteer
Participate in McElhanney’s industry-leading safety practices to meet and exceed client needs, ensuring that our teams "Think Safe, Work Safe, and Get Home Safe".
Added 32 mins ago
WI
Senior Metallurgist
WSP in Canada
Toronto, ON
- Full-time
Identify client needs and contribute to proposals.
Added 32 mins ago
WI
Project Controls Analyst
WSP in Canada
Vancouver, BC
- Full-time
Strong communication and stakeholder management skills, with the ability to partner effectively with technical and project leadership teams.

Elby Professional Recruitment

Operations & Administrative Associate

Kitchener, ON, Canada

$50,000 to $59,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $59,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Launch Your Professional Career at Elby

Are you a recent or upcoming graduate eager to break into the professional business world, learn how high-growth companies operate, and pave your own path into Recruitment or B2B Sales?

At Elby, we don’t believe in putting ambition in a box. This role is designed as an operational command center and career launchpad. By partnering directly with our Managing Directors, Account Executives, and Talent Recruiters, you will gain hands-on visibility into the entire recruiting and sales lifecycle - from lead generation and client contract execution to talent onboarding and revenue tracking.

For high performers, this position offers a defined pathway into specialized career tracks:

Recruitment Career Track: Graduate into a Candidate Sourcing / Talent Acquisition Specialist role, identifying and placing top-tier talent.
B2B Sales Career Track: Graduate into a Business Development Representative (BDR) / Account Manager role, driving new client partnerships and revenue.

If you bring energy, curiosity, and strong organizational chops, we will provide the mentorship, industry exposure, and commercial foundation to help you build a high-trajectory career.

Responsibilities:

Talent Delivery & Client Operations

Support both our Client Services (Sales) and Recruitment Services teams through candidate assessment coordination, background checks, and client fee agreements.
Manage temporary and contract placement workflows via People2.0, serving as an operational liaison for candidates on assignment and resolving onboarding or payroll questions.
Maintain data integrity and pipeline reporting in Bullhorn CRM/ATS, pulling weekly open-order and ad-call reports that guide strategic team decisions.
Assist in organizing Elby’s presence at campus networking sessions, career fairs, and industry events.

Business Administration & Financial Coordination

Manage client invoicing workflows, update billing tracking spreadsheets, and coordinate with clients on receivable accounts.
Act as the welcoming face and voice of Elby, managing primary communications and directing client and candidate inquiries to the right teams.
Coordinate vendor relationships, supply logistics, and day-to-day facilities/IT support to keep the office running smoothly.

Leadership Support & Culture

Partner directly with Managing Directors and Associate Vice Presidents on calendar management, meeting coordination, and internal communications.
Support the firm's Entrepreneurial Operating System (EOS) process, tracking action items and quarterly strategic priorities.
Drive team culture by planning quarterly celebrations, recognition initiatives, and client appreciation events.

Qualifications:

Recent or Upcoming Graduate: Bachelor’s degree or diploma in Business, Commerce, Human Resources, Communications, Marketing, or a related field. Internship or co-op experience in an office environment is a strong asset.
Commercially Driven: Clear interest in launching a long-term career in professional staffing, executive search, or B2B sales.
Self-Starter Mentality: You thrive in an energetic, collaborative environment with room to take initiative, streamline processes, and share new ideas.
Detail-Oriented & Dependable: Excellent time-management skills with the discipline to juggle multiple operational deadlines without dropping the ball.
Tech-Savvy Communicator: Strong written and verbal communication skills; comfortable navigating Microsoft 365 (Word, Excel, PowerPoint, Teams) and excited to master enterprise tools like Bullhorn and People2.0.

Why Build Your Career With Elby?

Direct Executive Mentorship: Work shoulder-to-shoulder with senior leadership and experienced producers who invest directly in your professional development.
Structured Growth Plan: Regular performance touchpoints focused not just on your operational output, but on mapping your transition into a full-cycle Recruitment or Sales role.
High-Energy, High-Trust Culture: A dynamic workplace with less red tape, high team camaraderie, quarterly team outings, and an open floor for your ideas.
Comprehensive Benefits & Compensation: Competitive base salary, performance rewards, professional development support, and comprehensive health/dental coverage.

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More about this job

Responsibilities

Support recruiting and client operations by coordinating candidate assessments, onboarding, placement workflows, CRM/ATS data, reporting, and client agreements. Manage invoicing and office administration, assist senior leaders with calendars and strategic priorities, and organize team culture and client events.

Requirements

The role is intended for a recent or upcoming graduate with a bachelor’s degree or diploma in business, commerce, human resources, communications, marketing, or a related field; office internship or co-op experience is an asset. Candidates should be commercially motivated, organized, dependable, proactive, strong communicators, and comfortable with Microsoft 365 while willing to learn Bullhorn and People2.0.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Bullhorn CRM/ATS
People2.0
Candidate Assessment Coordination
Client Invoicing
Pipeline Reporting
Calendar Management
Process Improvement

Benefits

Competitive Base Salary
Performance Rewards
Professional Development Support
Health Coverage
Dental Coverage
Executive Mentorship
Structured Growth Plan
Quarterly Team Outings

Visa sponsorship

Not detected in the job text

Keywords

Staffing And Recruiting
Recruitment
Executive Search
B2B Sales
Talent Acquisition
Candidate Sourcing
Business Development
Client Services
Candidate Assessment
Background Checks
Client Fee Agreements
Temporary Placements
Contract Placements
Onboarding
Payroll
Bullhorn CRM/ATS
People2.0
Pipeline Reporting
Open-Order Reports
Ad-Call Reports
Client Invoicing
Accounts Receivable
Microsoft 365
Entrepreneurial Operating System
Calendar Management
Vendor Relationships
Facilities Support
IT Support
Campus Networking
Career Fairs

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