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Added 9 mins ago
CI
Manager, Sales Governance and Operations
Calian in Space & Technology
Ottawa, ON
- Full-time
…play a critical leadership role supporting the governance, operational effectiveness, and growth of the ITCS business. In this role, you will oversee sales governance processes, procurement…
Added 24 mins ago
Technical Support Specialist
Beyond Energy Services & Technology
Calgary, AB
The department aims to strengthen technical support and improve how technical and operational knowledge is captured, shared, and maintained across the company.
Added 24 mins ago
XE
Senior Technical Support Specialist
XR Extreme Reach
Toronto, ON
- Full-time
The Senior Technical Support Specialist is a highly skilled, technically focused position who operates at the intersection of support, engineering, and automation. This role serves as a…
Added 39 mins ago
TG
Senior Specialist, TSX Listings
TMX Group
Vancouver, BC
- $85,000 to $95,000 CAD / year
- Full-time
…market integrity across Canadian capital markets. As a Senior Specialist, TSX Listings, you will oversee critical transaction workflows, liaise directly with corporate issuers and their…
Added 54 mins ago
A
Document & Training Specialist, Radioconjugate PQS
AstraZeneca
Hamilton, ON · Canada – Hamilton – Longwood Road South
- Full-time
Document and Training Specialist – Radio Conjugate (RC) Pharmaceutical Quality Systems (PQS)
Added 1 hour ago
Specialist - Engineering Change Analyst
L3Harris Technologies
ON · Waterdown, ON
Job Title: Specialist, Engineering Change Analyst
Added 1 hour ago
MN
HSE Specialist
Modern Niagara
London, ON
- Full-time
We are seeking an HSE Specialist to join our team on the PowerCo project outside of London, ON. The Health and Safety Specialist supports and strengthens a preventative safety culture…
Added 1 hour ago
Senior Specialist, Compliance and Quality Assurance
CMHC - SCHL
Calgary, AB · Vancouver, BC · Halifax, NS · Ottawa, ON · Toronto, ON · Montreal, QC
Join the Chief Risk Officer’s team in the Senior Specialist, Compliance and Quality Assurance position. In this role, you will provide strategic insight and independent challenge on…
Added 1 hour ago
RB
Operation Specialist Performance Measurement
Royal Bank of Canada
Mississauga, ON
- Full-time
Operation specialist in Performance Measurement group. Analyzes operational problems related to client rate of return, money weighted vs. time weighted calculations. Act as a central point…
Added 1 hour ago
WHS Specialist
Amazon
Hamilton, ON
…industries in which we operate. As a Workplace Health & Safety Specialist (WHSS), you'll be at the forefront of transforming workplace safety culture at one of the world's most innovative…
Added 1 hour ago
UH
Clinical Study and Regulatory Specialist I
University Health Network
Toronto, ON
- Full-time
…a centralized and consolidated research unit that provides operational support to the world-renowned cardiologists, cardio-oncologists, electrophysiologists, cardiovascular surgeons,…
Added 1 hour ago
IT Infrastructure Systems Specialist
Human Resources Department - NRT Technology Corp.
Toronto, ON
IT Systems Analysis: Analyze, evaluate and document enterprise IT infrastructure requirements, existing systems and operational processes. Identify deficiencies and recommend improvements…
Added 1 hour ago
FG
Mainframe Production Support
FDM Group
Montreal, QC
- Contract
FDM is a global business and technology consultancy delivering client and industry driven solutions through our 5 core specialist Practices; Software Engineering, Data & Analytics, IT…
Added 1 hour ago
DP
Talent Acquisition Specialist, Ontario Wood Products
Domtar Products
Thunder Bay, ON
- $65,000 to $78,000 CAD / year
…on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and…
Added 1 hour ago
TO
Specialist, Cybersecurity and Resilience
Town of Caledon
Caledon, ON
- Full-time
Reporting to the Supervisor, IT Operations, the Cybersecurity and Resilience Specialist is a pivotal operational role dedicated to enhancing the organization's cybersecurity posture using…
Added 1 hour ago
CE
Crude Product Quality Specialist
Cenovus Energy
Calgary, AB
- Full-time
The Crude Product Quality Specialist provides enterprise technical and commercial leadership for crude oil, condensate and other petroleum-product quality. The role protects and enhances…
Added 1 hour ago
B
Mortgaga Specialist
BMO
Brampton, ON
- Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 1 hour ago
EO
Applications Associate
Easy Outsource
Toronto, ON
- Full-time
…student applications to UK universities, including UCAS and specialist programmes such as Medicine, Dentistry, Veterinary Medicine and Oxbridge. The role oversees application tracking,…
Added 2 hours ago
WHS Specialist
Amazon
Belleville, ON
…industries in which we operate. As a Workplace Health & Safety Specialist (WHSS), you'll be at the forefront of transforming workplace safety culture at one of the world's most innovative…
Added 2 hours ago
A
Technical Specialist, Wastewater Treatment
AECOM
Markham, ON · Mississauga, Ontario
- $200,000 to $250,000 CAD / year
- Full-time
AECOM is actively seeking a highly skilled Technical Specialist, Wastewater Treatment to be based in one of our Greater Toronto Area offices. This individual will support both the local…
Added 2 hours ago
OS
Operational Excellence Analyst
Orion Steel Group
Camrose, AB · Edmonton, AB
- Full-time
The Operational Excellence Analyst will support our Camrose location. The Analyst will be responsible for developing and implementing the corporate operational excellence strategy at…
Added 2 hours ago
Administrative Assistant, Plant Sciences
University of Saskatchewan
Saskatoon, SK
…drafting documents, reports, proposals, correspondence, and other operational and strategic…
Added 2 hours ago
Academic Programs Assistant, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
The Academic Programs Assistant provides administrative coordination and operational support for undergraduate academic programs and student services within the College of Agriculture and…
Added 2 hours ago
R
Operation Specialist Performance Measurement
RBC
Mississauga, ON
- Full-time
Operation specialist in Performance Measurement group. Analyzes operational problems related to client rate of return, money weighted vs. time weighted calculations. Act as a central point…
Added 2 hours ago
M
Operations Supervisor (12 month Contract)
McKesson
Edmonton, AB
- Full-time
Coordinate with Quality Site Specialist to ensure Good Manufacturing Practices are adhered to.

Elby Professional Recruitment

Operations & Administrative Associate

Kitchener, ON, Canada

$50,000 to $59,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $59,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Launch Your Professional Career at Elby

Are you a recent or upcoming graduate eager to break into the professional business world, learn how high-growth companies operate, and pave your own path into Recruitment or B2B Sales?

At Elby, we don’t believe in putting ambition in a box. This role is designed as an operational command center and career launchpad. By partnering directly with our Managing Directors, Account Executives, and Talent Recruiters, you will gain hands-on visibility into the entire recruiting and sales lifecycle - from lead generation and client contract execution to talent onboarding and revenue tracking.

For high performers, this position offers a defined pathway into specialized career tracks:

Recruitment Career Track: Graduate into a Candidate Sourcing / Talent Acquisition Specialist role, identifying and placing top-tier talent.
B2B Sales Career Track: Graduate into a Business Development Representative (BDR) / Account Manager role, driving new client partnerships and revenue.

If you bring energy, curiosity, and strong organizational chops, we will provide the mentorship, industry exposure, and commercial foundation to help you build a high-trajectory career.

Responsibilities:

Talent Delivery & Client Operations

Support both our Client Services (Sales) and Recruitment Services teams through candidate assessment coordination, background checks, and client fee agreements.
Manage temporary and contract placement workflows via People2.0, serving as an operational liaison for candidates on assignment and resolving onboarding or payroll questions.
Maintain data integrity and pipeline reporting in Bullhorn CRM/ATS, pulling weekly open-order and ad-call reports that guide strategic team decisions.
Assist in organizing Elby’s presence at campus networking sessions, career fairs, and industry events.

Business Administration & Financial Coordination

Manage client invoicing workflows, update billing tracking spreadsheets, and coordinate with clients on receivable accounts.
Act as the welcoming face and voice of Elby, managing primary communications and directing client and candidate inquiries to the right teams.
Coordinate vendor relationships, supply logistics, and day-to-day facilities/IT support to keep the office running smoothly.

Leadership Support & Culture

Partner directly with Managing Directors and Associate Vice Presidents on calendar management, meeting coordination, and internal communications.
Support the firm's Entrepreneurial Operating System (EOS) process, tracking action items and quarterly strategic priorities.
Drive team culture by planning quarterly celebrations, recognition initiatives, and client appreciation events.

Qualifications:

Recent or Upcoming Graduate: Bachelor’s degree or diploma in Business, Commerce, Human Resources, Communications, Marketing, or a related field. Internship or co-op experience in an office environment is a strong asset.
Commercially Driven: Clear interest in launching a long-term career in professional staffing, executive search, or B2B sales.
Self-Starter Mentality: You thrive in an energetic, collaborative environment with room to take initiative, streamline processes, and share new ideas.
Detail-Oriented & Dependable: Excellent time-management skills with the discipline to juggle multiple operational deadlines without dropping the ball.
Tech-Savvy Communicator: Strong written and verbal communication skills; comfortable navigating Microsoft 365 (Word, Excel, PowerPoint, Teams) and excited to master enterprise tools like Bullhorn and People2.0.

Why Build Your Career With Elby?

Direct Executive Mentorship: Work shoulder-to-shoulder with senior leadership and experienced producers who invest directly in your professional development.
Structured Growth Plan: Regular performance touchpoints focused not just on your operational output, but on mapping your transition into a full-cycle Recruitment or Sales role.
High-Energy, High-Trust Culture: A dynamic workplace with less red tape, high team camaraderie, quarterly team outings, and an open floor for your ideas.
Comprehensive Benefits & Compensation: Competitive base salary, performance rewards, professional development support, and comprehensive health/dental coverage.

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More about this job

Responsibilities

Support recruiting and client operations by coordinating candidate assessments, onboarding, placement workflows, CRM/ATS data, reporting, and client agreements. Manage invoicing and office administration, assist senior leaders with calendars and strategic priorities, and organize team culture and client events.

Requirements

The role is intended for a recent or upcoming graduate with a bachelor’s degree or diploma in business, commerce, human resources, communications, marketing, or a related field; office internship or co-op experience is an asset. Candidates should be commercially motivated, organized, dependable, proactive, strong communicators, and comfortable with Microsoft 365 while willing to learn Bullhorn and People2.0.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Bullhorn CRM/ATS
People2.0
Candidate Assessment Coordination
Client Invoicing
Pipeline Reporting
Calendar Management
Process Improvement

Benefits

Competitive Base Salary
Performance Rewards
Professional Development Support
Health Coverage
Dental Coverage
Executive Mentorship
Structured Growth Plan
Quarterly Team Outings

Visa sponsorship

Not detected in the job text

Keywords

Staffing And Recruiting
Recruitment
Executive Search
B2B Sales
Talent Acquisition
Candidate Sourcing
Business Development
Client Services
Candidate Assessment
Background Checks
Client Fee Agreements
Temporary Placements
Contract Placements
Onboarding
Payroll
Bullhorn CRM/ATS
People2.0
Pipeline Reporting
Open-Order Reports
Ad-Call Reports
Client Invoicing
Accounts Receivable
Microsoft 365
Entrepreneurial Operating System
Calendar Management
Vendor Relationships
Facilities Support
IT Support
Campus Networking
Career Fairs

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