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Added 9 mins ago
JW
Operations Specialist (S)
JAS Worldwide
Vancouver, BC
- Full-time
Executive co-loader policy within group policy, review and measure the performance of co-loader
Added 9 mins ago
Senior Strategic Sourcing Specialist
Lactalis
Toronto, ON
…North America. The role includes strategic sourcing, supplier performance management, market intelligence, risk mitigation, contract management, budget support, and continuous improvement…
Added 40 mins ago
IT Infrastructure Systems Specialist
Human Resources Department - NRT Technology Corp.
Toronto, ON
…Identify deficiencies and recommend improvements to system performance, reliability, security and…
Added 54 mins ago
DP
Talent Acquisition Specialist, Ontario Wood Products
Domtar Products
Thunder Bay, ON
- $65,000 to $78,000 CAD / year
This position offers an exciting opportunity to influence the future of our business by identifying, attracting, and hiring top talent across a diverse range of operational, technical,…
Added 1 hour ago
B
Mortgaga Specialist
BMO
Brampton, ON
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 1 hour ago
A
Technical Specialist, Wastewater Treatment
AECOM
Markham, ON · Mississauga, Ontario
- $200,000 to $250,000 CAD / year
- Full-time
AECOM is actively seeking a highly skilled Technical Specialist, Wastewater Treatment to be based in one of our Greater Toronto Area offices. This individual will support both the local…
Added 1 hour ago
BG
Marketing Specialist - Used Equipment
Brandt Group of Companies
Regina, SK
- Full-time
The Marketing Specialist - Used Equipment will report to the Manager of Used Equipment Marketing and will be responsible for Construction, Forestry and Material Handling, Truck & Trailer…
Added 1 hour ago
FC
Operations Training Specialist
FedEx Canada
Mississauga, ON
- Part-time
High school diploma or GED required; Bachelor’s degree in Education, Communications, Business Administration, Business Management or related field preferred.
Added 1 hour ago
M
Operations Supervisor (12 month Contract)
McKesson
Edmonton, AB
- Full-time
The Operations Supervisor is responsible for ensuring optimum performance of warehouse shift(s) operations under the direction of the Distribution Centre Director of Operations.
Added 1 hour ago
AC
Specialist, Cloud and AI FinOps
Air Canada
Toronto, ON
- Full-time
A key aspect of the position will be establishing visibility into both the cost and business value of AI adoption. The Specialist will help develop financial models, forecasts, dashboards,…
Added 2 hours ago
P
M365 Specialist
Prophix
Remote, Canada
- $80,000 to $113,000 CAD / year
- Remote
…spreadsheets and start driving strategy. Prophix One™ brings planning, reporting, consolidation, and automation together in a single place, and we are expanding its AI capabilities faster…
Added 2 hours ago
BI
Therapeutic Specialist, CRM - London, Ontario and surrounding areas (15-month contract)
Boehringer Ingelheim
London, ON
- Contract
…outstanding customer value. Analyses & evaluates own and team performance within the District Pod. Assists in the development of customer business plans & collaborates with cross-functional…
Added 2 hours ago
WC
Human Resources Business Partner (2026-411-CS)
WoodGreen Community Services
Toronto, ON
- Contract
Reporting to the Senior Manager, People & Culture, the Human Resources Business Partner (HRBP) will serve as a consultant to management on HR-related issues, act as a champion for…
Added 3 hours ago
HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
Title: Advanced Applications Blow Molding Specialist
Added 3 hours ago
TP
Specialist, Ground Transportation
Toronto Pearson International Airport
Toronto, ON
- Full-time
…Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 2,100 GTAA employees are working to…
Added 3 hours ago
IS
Project Specialist, Cost Management
Irving Shipbuilding
Dartmouth, NS
- Full-time
The Project Specialist plays a key role in advancing our Cost Estimating capabilities and ensuring high‑quality delivery across Irving Shipbuilding programs and industry partners. In this…
Added 3 hours ago
Early Talent Specialist
WSP
Montreal, QC
…certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change…
Added 3 hours ago
E
Specialist, Regulatory Affairs
EPCOR
AB · Edmonton, Alberta
- Full-time
Demonstrate, develop and nurture a high performance, high discipline, safe, accountable, focused, innovative and achievement-oriented, easy to do business with manner of working.
Added 3 hours ago
LC
Merchandising Manager, Meat
Loblaw Companies Limited
Hamilton, ON
- Full-time
Develop action/business plans for stores based on P & L to increase sales, market share and department contributions.
Added 3 hours ago
B
Mortgage Specialist
BMO
Westmount, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 3 hours ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 3 hours ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 3 hours ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 4 hours ago
Field Sales Specialist
Rogers Communications
St. John's, NL
A valid driver's license and access to a personal vehicle for business use.
Added 4 hours ago
S
Manager, Software Development, Geoscience
Seequent
Toronto, ON · Canada Toronto ON
- Full-time
Build and guide high-performing teams of experienced technical professionals through hiring, mentoring, career development, and performance management.

Elby Professional Recruitment

Operations & Administrative Associate

Kitchener, ON, Canada

$50,000 to $59,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $59,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Launch Your Professional Career at Elby

Are you a recent or upcoming graduate eager to break into the professional business world, learn how high-growth companies operate, and pave your own path into Recruitment or B2B Sales?

At Elby, we don’t believe in putting ambition in a box. This role is designed as an operational command center and career launchpad. By partnering directly with our Managing Directors, Account Executives, and Talent Recruiters, you will gain hands-on visibility into the entire recruiting and sales lifecycle - from lead generation and client contract execution to talent onboarding and revenue tracking.

For high performers, this position offers a defined pathway into specialized career tracks:

Recruitment Career Track: Graduate into a Candidate Sourcing / Talent Acquisition Specialist role, identifying and placing top-tier talent.
B2B Sales Career Track: Graduate into a Business Development Representative (BDR) / Account Manager role, driving new client partnerships and revenue.

If you bring energy, curiosity, and strong organizational chops, we will provide the mentorship, industry exposure, and commercial foundation to help you build a high-trajectory career.

Responsibilities:

Talent Delivery & Client Operations

Support both our Client Services (Sales) and Recruitment Services teams through candidate assessment coordination, background checks, and client fee agreements.
Manage temporary and contract placement workflows via People2.0, serving as an operational liaison for candidates on assignment and resolving onboarding or payroll questions.
Maintain data integrity and pipeline reporting in Bullhorn CRM/ATS, pulling weekly open-order and ad-call reports that guide strategic team decisions.
Assist in organizing Elby’s presence at campus networking sessions, career fairs, and industry events.

Business Administration & Financial Coordination

Manage client invoicing workflows, update billing tracking spreadsheets, and coordinate with clients on receivable accounts.
Act as the welcoming face and voice of Elby, managing primary communications and directing client and candidate inquiries to the right teams.
Coordinate vendor relationships, supply logistics, and day-to-day facilities/IT support to keep the office running smoothly.

Leadership Support & Culture

Partner directly with Managing Directors and Associate Vice Presidents on calendar management, meeting coordination, and internal communications.
Support the firm's Entrepreneurial Operating System (EOS) process, tracking action items and quarterly strategic priorities.
Drive team culture by planning quarterly celebrations, recognition initiatives, and client appreciation events.

Qualifications:

Recent or Upcoming Graduate: Bachelor’s degree or diploma in Business, Commerce, Human Resources, Communications, Marketing, or a related field. Internship or co-op experience in an office environment is a strong asset.
Commercially Driven: Clear interest in launching a long-term career in professional staffing, executive search, or B2B sales.
Self-Starter Mentality: You thrive in an energetic, collaborative environment with room to take initiative, streamline processes, and share new ideas.
Detail-Oriented & Dependable: Excellent time-management skills with the discipline to juggle multiple operational deadlines without dropping the ball.
Tech-Savvy Communicator: Strong written and verbal communication skills; comfortable navigating Microsoft 365 (Word, Excel, PowerPoint, Teams) and excited to master enterprise tools like Bullhorn and People2.0.

Why Build Your Career With Elby?

Direct Executive Mentorship: Work shoulder-to-shoulder with senior leadership and experienced producers who invest directly in your professional development.
Structured Growth Plan: Regular performance touchpoints focused not just on your operational output, but on mapping your transition into a full-cycle Recruitment or Sales role.
High-Energy, High-Trust Culture: A dynamic workplace with less red tape, high team camaraderie, quarterly team outings, and an open floor for your ideas.
Comprehensive Benefits & Compensation: Competitive base salary, performance rewards, professional development support, and comprehensive health/dental coverage.

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More about this job

Responsibilities

Support recruiting and client operations by coordinating candidate assessments, onboarding, placement workflows, CRM/ATS data, reporting, and client agreements. Manage invoicing and office administration, assist senior leaders with calendars and strategic priorities, and organize team culture and client events.

Requirements

The role is intended for a recent or upcoming graduate with a bachelor’s degree or diploma in business, commerce, human resources, communications, marketing, or a related field; office internship or co-op experience is an asset. Candidates should be commercially motivated, organized, dependable, proactive, strong communicators, and comfortable with Microsoft 365 while willing to learn Bullhorn and People2.0.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Bullhorn CRM/ATS
People2.0
Candidate Assessment Coordination
Client Invoicing
Pipeline Reporting
Calendar Management
Process Improvement

Benefits

Competitive Base Salary
Performance Rewards
Professional Development Support
Health Coverage
Dental Coverage
Executive Mentorship
Structured Growth Plan
Quarterly Team Outings

Visa sponsorship

Not detected in the job text

Keywords

Staffing And Recruiting
Recruitment
Executive Search
B2B Sales
Talent Acquisition
Candidate Sourcing
Business Development
Client Services
Candidate Assessment
Background Checks
Client Fee Agreements
Temporary Placements
Contract Placements
Onboarding
Payroll
Bullhorn CRM/ATS
People2.0
Pipeline Reporting
Open-Order Reports
Ad-Call Reports
Client Invoicing
Accounts Receivable
Microsoft 365
Entrepreneurial Operating System
Calendar Management
Vendor Relationships
Facilities Support
IT Support
Campus Networking
Career Fairs

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