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Added 6 mins ago
LC
Sr Process Specialist/Engineer
LNG Canada
Calgary, AB
- Full-time
The Senior Process Specialist provides technical leadership in process engineering, utilities systems, greenhouse gas management, and process safety to support the safe, reliable,…
Added 50 mins ago
Loyalty & Guest Feedback Coordinator
Northland Properties
Vancouver, BC
Northland Properties is seeking a detail-orientated and tech-savvy Marketing Specialist to join our dynamic Shared Services Marketing team. This unique role supports the overall strategy…
Added 51 mins ago
D|
Senior Manager, Environment Health and Safety
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON · Etobicoke, ON
- Full-time
The Senior Manager, Environment, Health and Safety (EHS) is responsible for leading all EHS programs at Manufacturing Operations in Ontario, Distribution Centre Operations in Ontario and…
Added 51 mins ago
TC
IAM Governance, Policy & Compliance Specialist
TMC Canada
Montreal, QC
- Full-time
At TMC Canada, we are recruiting an IAM Governance, Policy & Compliance Specialist to contribute to strategic cybersecurity and technology governance initiatives within a leading…
Added 1 hour ago
R
Seller Experience Manager
RBGlobal
Burnaby, BC
- Full-time
Partner with Sales, Operations, Finance, Marketing, and Data teams to integrate seller experience into broader company initiatives, acting as the voice of the seller in high-level strategic…
Added 1 hour ago
LP
Senior Administrator & Yardi Operations (Condominium)
Larlyn Property Management Ltd.
London, ON
- Full-time
Act as the company’s Yardi specialist, leading optimization, training, and data integrity efforts across all departments.
Added 2 hours ago
Senior Strategic Sourcing Specialist
Lactalis
Toronto, ON
…support, and continuous improvement initiatives. Additionally, the Senior Buyer will collaborate with Plant Operations, Packaging Development, Marketing, Finance, Supply Chain and Global…
Added 2 hours ago
MN
HSE Specialist
Modern Niagara
London, ON
- Full-time
We are seeking an HSE Specialist to join our team on the PowerCo project outside of London, ON. The Health and Safety Specialist supports and strengthens a preventative safety culture…
Added 2 hours ago
FG
Mainframe Production Support
FDM Group
Montreal, QC
- Contract
FDM is a global business and technology consultancy delivering client and industry driven solutions through our 5 core specialist Practices; Software Engineering, Data & Analytics, IT…
Added 3 hours ago
Administrative Assistant, Plant Sciences
University of Saskatchewan
Saskatoon, SK
…planning, and problem-solving assistance and support to the senior department leadership. The role requires high level functioning in balancing complex, confidential, and competing…
Added 4 hours ago
CM
Senior Specialist, Derivatives Operations
CIBC Mellon
Toronto, ON
- Contract
A leading operations role in executing critical daily processes to support derivative investments by mutual funds, ETFs and separately managed accounts. The Senior Specialist, Derivative…
Added 5 hours ago
T
IT Governance and Reporting Specialist
TransLink
Vancouver, BC · Greater Vancouver, BC
- $84,480 to $126,720 CAD / year
- Full-time
Reporting: Manages the reporting cycle to produce reports for operations, senior leadership teams, and board and executive committees.
Added 5 hours ago
IA
Accounts Payable Specialist
Indochino Apparel Inc
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
Responsible for obtaining necessary approvals from Senior Leadership
Added 5 hours ago
LC
Merchandising Manager, Meat
Loblaw Companies Limited
Hamilton, ON
- Full-time
The Merchandising Manager is a pivotal role which provides required support to Senior Director, District Manager and Franchisees to develop and maintain merchandising strategies to meet…
Added 6 hours ago
Lead, Investment Compensation & Taxation
ONEX
Toronto, ON
…investment-based compensation arrangements, partnering with Fund Operations, Legal, Talent Management to deliver accurate, compliant and best-in-class program…
Added 6 hours ago
M(
Field Marketing Specialist
MaintainX (An Autodesk Company)
Remote, Canada
- Full-time
- Remote
…Volvo, use MaintainX to cut unplanned downtime and run better operations, across 13.9 million managed assets and 79.5 million completed work…
Added 6 hours ago
B
Senior Counsel, Wealth Management
BMO
Toronto, ON · FCP
- Full-time
Operates at a group/enterprise-wide level and serves as a senior specialist resource across BMO.
Added 6 hours ago
B
Senior Credit Officer
BMO
Montreal, QC · HO
- Full-time
Operates at a group/enterprise-wide level and serves as a specialist resource to senior leaders and stakeholders.
Added 6 hours ago
E
People Partner (Part-Time)
EcoOnline
Toronto, ON
- Part-time
…colleagues. This is a varied role that combines hands-on local HR operations, local office management, and business partnering support for two senior executives. The successful candidate…
Added 6 hours ago
O
Lead, Investment Compensation & Taxation
Onex
Toronto, ON
- Full-time
…investment-based compensation arrangements, partnering with Fund Operations, Legal, Talent Management to deliver accurate, compliant and best-in-class program…
Added 7 hours ago
Procurement Specialist
Acciona
ON · CAN - Ontario Line North
The Procurement Specialist is responsible for providing support to the Procurement team for all phases of vendor recruitment for the Ontario Line Elevated Guideway and Stations project. The…
Added 7 hours ago
Senior Mine Specialist
Hatch
Saskatoon, SK
We are seeking a Senior Mining Engineer to support major mining projects across North America and internationally. This role will lead technical mining studies, provide engineering…
Added 7 hours ago
EP
Operations & Administrative Associate
Elby Professional Recruitment
Kitchener, ON
- $50,000 to $59,000 CAD / year
- Full-time
Recruitment Career Track: Graduate into a Candidate Sourcing / Talent Acquisition Specialist role, identifying and placing top-tier talent.
Added 8 hours ago
B
SPECIALIST, EXPERTISE MANAGEMENT
BDC
Montreal, QC
- Full-time
The Specialist, Expertise Management shapes the evolution of advisory services expertise by translating the business unit’s strategic priorities into actionable roadmaps,…
Added 8 hours ago
Customs Classification Analyst
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Reporting to the Customs Compliance & Operations Senior Manager, the Classification Specialist plays a key role within the Customs team. This position supports the implementation,…

Elby Professional Recruitment

Operations & Administrative Associate

Kitchener, ON, Canada

$50,000 to $59,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $59,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Launch Your Professional Career at Elby

Are you a recent or upcoming graduate eager to break into the professional business world, learn how high-growth companies operate, and pave your own path into Recruitment or B2B Sales?

At Elby, we don’t believe in putting ambition in a box. This role is designed as an operational command center and career launchpad. By partnering directly with our Managing Directors, Account Executives, and Talent Recruiters, you will gain hands-on visibility into the entire recruiting and sales lifecycle - from lead generation and client contract execution to talent onboarding and revenue tracking.

For high performers, this position offers a defined pathway into specialized career tracks:

Recruitment Career Track: Graduate into a Candidate Sourcing / Talent Acquisition Specialist role, identifying and placing top-tier talent.
B2B Sales Career Track: Graduate into a Business Development Representative (BDR) / Account Manager role, driving new client partnerships and revenue.

If you bring energy, curiosity, and strong organizational chops, we will provide the mentorship, industry exposure, and commercial foundation to help you build a high-trajectory career.

Responsibilities:

Talent Delivery & Client Operations

Support both our Client Services (Sales) and Recruitment Services teams through candidate assessment coordination, background checks, and client fee agreements.
Manage temporary and contract placement workflows via People2.0, serving as an operational liaison for candidates on assignment and resolving onboarding or payroll questions.
Maintain data integrity and pipeline reporting in Bullhorn CRM/ATS, pulling weekly open-order and ad-call reports that guide strategic team decisions.
Assist in organizing Elby’s presence at campus networking sessions, career fairs, and industry events.

Business Administration & Financial Coordination

Manage client invoicing workflows, update billing tracking spreadsheets, and coordinate with clients on receivable accounts.
Act as the welcoming face and voice of Elby, managing primary communications and directing client and candidate inquiries to the right teams.
Coordinate vendor relationships, supply logistics, and day-to-day facilities/IT support to keep the office running smoothly.

Leadership Support & Culture

Partner directly with Managing Directors and Associate Vice Presidents on calendar management, meeting coordination, and internal communications.
Support the firm's Entrepreneurial Operating System (EOS) process, tracking action items and quarterly strategic priorities.
Drive team culture by planning quarterly celebrations, recognition initiatives, and client appreciation events.

Qualifications:

Recent or Upcoming Graduate: Bachelor’s degree or diploma in Business, Commerce, Human Resources, Communications, Marketing, or a related field. Internship or co-op experience in an office environment is a strong asset.
Commercially Driven: Clear interest in launching a long-term career in professional staffing, executive search, or B2B sales.
Self-Starter Mentality: You thrive in an energetic, collaborative environment with room to take initiative, streamline processes, and share new ideas.
Detail-Oriented & Dependable: Excellent time-management skills with the discipline to juggle multiple operational deadlines without dropping the ball.
Tech-Savvy Communicator: Strong written and verbal communication skills; comfortable navigating Microsoft 365 (Word, Excel, PowerPoint, Teams) and excited to master enterprise tools like Bullhorn and People2.0.

Why Build Your Career With Elby?

Direct Executive Mentorship: Work shoulder-to-shoulder with senior leadership and experienced producers who invest directly in your professional development.
Structured Growth Plan: Regular performance touchpoints focused not just on your operational output, but on mapping your transition into a full-cycle Recruitment or Sales role.
High-Energy, High-Trust Culture: A dynamic workplace with less red tape, high team camaraderie, quarterly team outings, and an open floor for your ideas.
Comprehensive Benefits & Compensation: Competitive base salary, performance rewards, professional development support, and comprehensive health/dental coverage.

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More about this job

Responsibilities

Support recruiting and client operations by coordinating candidate assessments, onboarding, placement workflows, CRM/ATS data, reporting, and client agreements. Manage invoicing and office administration, assist senior leaders with calendars and strategic priorities, and organize team culture and client events.

Requirements

The role is intended for a recent or upcoming graduate with a bachelor’s degree or diploma in business, commerce, human resources, communications, marketing, or a related field; office internship or co-op experience is an asset. Candidates should be commercially motivated, organized, dependable, proactive, strong communicators, and comfortable with Microsoft 365 while willing to learn Bullhorn and People2.0.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Bullhorn CRM/ATS
People2.0
Candidate Assessment Coordination
Client Invoicing
Pipeline Reporting
Calendar Management
Process Improvement

Benefits

Competitive Base Salary
Performance Rewards
Professional Development Support
Health Coverage
Dental Coverage
Executive Mentorship
Structured Growth Plan
Quarterly Team Outings

Visa sponsorship

Not detected in the job text

Keywords

Staffing And Recruiting
Recruitment
Executive Search
B2B Sales
Talent Acquisition
Candidate Sourcing
Business Development
Client Services
Candidate Assessment
Background Checks
Client Fee Agreements
Temporary Placements
Contract Placements
Onboarding
Payroll
Bullhorn CRM/ATS
People2.0
Pipeline Reporting
Open-Order Reports
Ad-Call Reports
Client Invoicing
Accounts Receivable
Microsoft 365
Entrepreneurial Operating System
Calendar Management
Vendor Relationships
Facilities Support
IT Support
Campus Networking
Career Fairs

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