Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 24, 2026

Hiring at a glance

View jobs

Open jobs: 7,366
Employers: 3,480

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,286 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 9 days ago
AI
Ramp Operations Supervisor
Air Inuit
Kuujjuaq, QC
- Full-time
Added 9 days ago
LM
Receptionist
LASIK MD
Mississauga, ON
- Full-time
Added 9 days ago
T
Office Manager (12 month contract)
Tipalti
Toronto, ON
- $65,000 to $76,000 CAD / year
- Contract
This role is focused on creating an exceptional in-office experience - owning events, office environment, and employee engagement (no bookkeeping or finance responsibilities). This person…
Added 9 days ago
SH
Unit Clerk II, GEN Neonatal ICU
Scarborough Health Network
Toronto, ON · Scarborough, ON
- Part-time
Added 9 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Toronto, ON
- Full-time
Added 9 days ago
EM
Executive Assistant (3 days/week in Office)
Electric Mind
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 9 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Added 9 days ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
…from our primary Calgary, Edmonton, Saskatoon, and Toronto office…
Added 9 days ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…long-term career. Working in our client's downtown Vancouver head office with…
Added 9 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Added 9 days ago
JC
Purchasing Manager
Johnson Controls
Nisku, AB
- Full-time
Added 9 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Crescent Valley, BC
Added 9 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
South Slocan, BC
Added 9 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Slocan Park, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office
Added 9 days ago
VC
Administrative Assistant 1
Vancouver Coastal Health
Vancouver, BC
- $25.27 to $33.17 CAD / hour
- Full-time
Vancouver Coastal Health is looking for an Administrative Assistant 1 to join the Vancouver Acute Administration team. Apply today to join our team!
Added 9 days ago
D
Office Manager
Dexterra
Mississauga, ON
- $60,000 to $62,000 CAD / year
- Part-time
Added 9 days ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
…from our primary Calgary, Edmonton, Saskatoon, and Toronto office…
Added 9 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 9 days ago
MA
Office Administrator
Modern Air Filters
Brampton, ON
- $18.25 to $22 CAD / hour
- Part-time
Added 9 days ago
TA
OPERATIONS SUPERVISOR-s
The Ambassador Bridge
Windsor, ON · DIBC-WINDSOR, ON
- Full-time
Added 9 days ago
I
Unit Clerk
Intercare
Calgary, AB
- Part-time
Added 9 days ago
H
Administrative Assistant
Hays
Pointe-Claire, QC
- Full-time
Added 9 days ago
SH
Patient Registration Clerk (bilingual) - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 9 days ago
CI
Test Administrator (Psychological Assessments), Student & Post Grad
Calian in Space & Technology
Saskatoon, SK
- Temporary
Added 9 days ago
NH
ADMINISTRATIVE ASSISTANT
Northern Health - BC
Hazelton, BC
- Full-time

Electric Mind

Executive Assistant (3 days/week in Office)

Toronto, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 3-7 years of administrative experience must have
Posting language: English
Posted: Oct 15, 2026

Original job description

At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity - aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow. 

Electric Mind’s Technology Practice brings together deep engineering expertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes. 

We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.

What You'll Do

Executive & Calendar Support

Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
Coordinate internal and external meetings across time zones
Prepare meeting materials, agendas, and briefing documents
Track action items and support timely follow-up

Travel & Logistics

Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance
Prepare detailed travel itineraries
Monitor travel plans and assist with adjustments when needed

Client & Stakeholder Coordination

Serve as a professional point of contact for clients and external stakeholders
Support coordination of client meetings, workshops, and internal events
Assist with preparing client-facing presentations and materials
Maintain confidentiality of client and firm information

Administrative & Operational Support

Process expenses and invoices accurately and in a timely manner
Format, edit, and proofread documents and presentations
Maintain organized digital filing systems and shared drives

Team & Office Coverage

Provide support and backup coverage for Executive Assistants as needed
Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO
Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods
Help ensure smooth daily office operations and continuity of service

Project & Team Support

Support planning and coordination of Partner-led initiatives and internal meetings
Assist with leadership meetings, team sessions, and firm events
Collaborate with Operations, HR, IT, and Finance on administrative requests
Contribute ideas to improve administrative processes and workflows

What You'll Bring

3-7 years of administrative experience must have
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)
Strong written and verbal communication skills
Professional demeanor and strong customer-service mindset
High level of discretion and reliability
Flexibility to adapt to front-of-house and facilities responsibilities when required
Eagerness to learn and grow within an executive support role

About Electric Mind

Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We blend premium strategy expertise with cutting-edge AI-centric engineering to solve complex, meaningful problems for industry-leading clients. 

We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership - creating an environment where your ideas matter and your impact is visible. 

If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed - Electric Mind is the place to ignite your career. The future is bright! 

For more info on Electric Mind, check out our Careers Page and Instagram.

Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Support four Partners with calendar management, meeting preparation, travel arrangements, client coordination, expenses, and administrative tasks. Provide backup executive assistant and reception/facilities coverage, and help coordinate leadership initiatives, team meetings, and firm events.

Requirements

Requires 3–7 years of administrative experience, strong organizational skills, attention to detail, and the ability to manage multiple tasks and changing priorities. Candidates should be proficient in Microsoft 365, communicate effectively, exercise discretion, provide strong customer service, and be flexible about reception and facilities duties.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Confidentiality
Customer Service
Document Editing And Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Meeting Materials
Agendas
Briefing Documents
Action Item Tracking
Travel Arrangements
Travel Itineraries
Client Coordination
Stakeholder Coordination
Client-Facing Presentations
Expense Processing
Invoice Processing
Document Formatting
Document Editing
Proofreading
Digital Filing Systems
Reception Coverage
Facilities Coverage
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Confidentiality
Office Operations
Process Improvement

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