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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Internship
We are recruiting a clinical research coordinator to contribute to a project evaluating the effectivess of virtual reality exposure therapy for anxiety and related disorders in psychiatric…
Added 4 mins ago
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Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 4 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting with participant recruitment, data collection, and storing of study documents according to the research protocol,
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Ensures data integrity in collection, entry and cleaning for analysis/publication
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 4 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 4 mins ago
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Human Resources Coordinator, UG
Agnico Eagle Mines Limited
Cochrane, ON
- Full-time
Prepare recurring and ad hoc HR reports, workforce information, trackers and data-quality checks to support underground staffing and departmental decisions;
Added 6 mins ago
Program Coordinator (CF) - Newcomer Settlement Program
Catholic Social Services
Edmonton, AB
Catholic Social Services is currently seeking a contract full-time 40 hours per week, Program Coordinator in EDMONTON to join our Immigration and Settlement Services team. Providing…
Added 20 mins ago
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Maintenance Systems Coordinator
J.D. Irving, Limited
Dieppe, NB
- Full-time
Midland Transport is currently seeking a Maintenance Systems Coordinator (12 Month Contract) at our Moncton Maintenance Shop. The Maintenance Systems Coordinator helps improve maintenance…
Added 20 mins ago
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General Labor
Sysco
Vancouver, BC · Buckhead Vancouver
- Full-time
The Production Coordinator provides essential administrative and logistical support to the production team, ensuring smooth and efficient operations. This role handles communication,…
Added 35 mins ago
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Operations & Vendor Coordinator, Print & Post
Manulife
Toronto, ON
- Full-time
We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in…
Added 35 mins ago
CT
Service Dispatcher - Security Solutions
Convergint Technologies Ltd
Dartmouth, NS
- $52,000 to $58,000 CAD / year
Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers, responds to, and…
Added 35 mins ago
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Payroll & HR Administrator
KANEFF PROPERTIES LTD
Brampton, ON
- $50,000 CAD / year
We are seeking a highly organized, detail-oriented, and proactive HR & Payroll Coordinator to support the day-to-day administration of Human Resources, Payroll, Benefits, and Health and…
Added 50 mins ago
MD
Birth Defect Epidemiologist Senior - Epidemiologist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Epidemiologist Senior will develop and implement plans for data collection, data linkage, quality control and evaluation for the birth defects surveillance system, including database…
Added 52 mins ago
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Sales Marketing Coordinator
Kelly Services (Canada), Ltd.
Toronto, ON · North York, ON
- $40 to $45 CAD / hour
- Contract
We're looking for enthusiastic, motivated individuals to join our client’s team as an Sales and Marketing Coordinator in North York, ON!
Added 1 hour ago
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Coordinator, Quality Improvement
Canadian Mental Health Association - Sudbury/Manitoulin
Sudbury, ON
- Contract
Advanced knowledge and demonstrated experience with electronic record management systems and the analysis of health data. Experience with EMHware considered an asset.
Added 1 hour ago
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Retail Facilities Coordinator – 12-Month Contract – Afternoon Shift
Indigo
Brampton, ON
- $50,000 to $65,000 CAD / year
- Contract
We Will Be Systems Thinking, Data Driven and AI enabled
Added 1 hour ago
BI
Coordonnateur (trice) RH (Contrat 8 à 12 mois) -HR Coordinator (Contract 8 to 12 months)
Balcan Innovations Inc
Terrebonne, QC
- Full-time
The Human Resources Coordinator is responsible for supporting the day-to-day administrative and operational functions of the Human Resources department. The incumbent provides efficient…
Added 1 hour ago
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Senior Property Manager
OMERS
Mississauga, ON · Square One
- Full-time
…Manager, Guest Experience Manager, and the Property Services Coordinator. The role works collaboratively with Operations, Security, Marketing, Leasing, Development, Legal, Finance and other…
Added 1 hour ago
TS
Christmas Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Truro, NS
- Part-time
…by helping TSA to give hope to others. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for the oversight of several…
Added 1 hour ago
DB
Health & Safety Coordinator - NCSO required
Demathieu Bard Canada
St. Catharines, ON
- $90,000 to $120,000 CAD / year
- Full-time
Under the supervision of the Health & Safety Manager, the H&S Coordinator is responsible for the application of the site-specific H&S Plan and monitoring operational performance to ensure…
Added 1 hour ago
MD
Volunteer Mentor Program Coordinator - State Prog Admin Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Volunteer Mentor Program Coordinator

Electric Mind

Executive Assistant (3 days/week in Office)

Toronto, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 3-7 years of administrative experience must have
Posting language: English
Posted: Oct 15, 2026

Original job description

At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity - aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow. 

Electric Mind’s Technology Practice brings together deep engineering expertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes. 

We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.

What You'll Do

Executive & Calendar Support

Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
Coordinate internal and external meetings across time zones
Prepare meeting materials, agendas, and briefing documents
Track action items and support timely follow-up

Travel & Logistics

Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance
Prepare detailed travel itineraries
Monitor travel plans and assist with adjustments when needed

Client & Stakeholder Coordination

Serve as a professional point of contact for clients and external stakeholders
Support coordination of client meetings, workshops, and internal events
Assist with preparing client-facing presentations and materials
Maintain confidentiality of client and firm information

Administrative & Operational Support

Process expenses and invoices accurately and in a timely manner
Format, edit, and proofread documents and presentations
Maintain organized digital filing systems and shared drives

Team & Office Coverage

Provide support and backup coverage for Executive Assistants as needed
Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO
Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods
Help ensure smooth daily office operations and continuity of service

Project & Team Support

Support planning and coordination of Partner-led initiatives and internal meetings
Assist with leadership meetings, team sessions, and firm events
Collaborate with Operations, HR, IT, and Finance on administrative requests
Contribute ideas to improve administrative processes and workflows

What You'll Bring

3-7 years of administrative experience must have
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)
Strong written and verbal communication skills
Professional demeanor and strong customer-service mindset
High level of discretion and reliability
Flexibility to adapt to front-of-house and facilities responsibilities when required
Eagerness to learn and grow within an executive support role

About Electric Mind

Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We blend premium strategy expertise with cutting-edge AI-centric engineering to solve complex, meaningful problems for industry-leading clients. 

We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership - creating an environment where your ideas matter and your impact is visible. 

If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed - Electric Mind is the place to ignite your career. The future is bright! 

For more info on Electric Mind, check out our Careers Page and Instagram.

Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Support four Partners with calendar management, meeting preparation, travel arrangements, client coordination, expenses, and administrative tasks. Provide backup executive assistant and reception/facilities coverage, and help coordinate leadership initiatives, team meetings, and firm events.

Requirements

Requires 3–7 years of administrative experience, strong organizational skills, attention to detail, and the ability to manage multiple tasks and changing priorities. Candidates should be proficient in Microsoft 365, communicate effectively, exercise discretion, provide strong customer service, and be flexible about reception and facilities duties.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Confidentiality
Customer Service
Document Editing And Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Meeting Materials
Agendas
Briefing Documents
Action Item Tracking
Travel Arrangements
Travel Itineraries
Client Coordination
Stakeholder Coordination
Client-Facing Presentations
Expense Processing
Invoice Processing
Document Formatting
Document Editing
Proofreading
Digital Filing Systems
Reception Coverage
Facilities Coverage
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Confidentiality
Office Operations
Process Improvement

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