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Added 19 mins ago
VH
Care Team Scheduling Coordinator, Permanent Part-Time
VHA Home HealthCare
Toronto, ON
- Part-time
The Care Team Scheduling Coordinator serves as a vital liaison between the clients and caregivers, ensuring seamless communication and coordination in the delivery of care services.
Added 19 mins ago
BC
Front of House Usher (Casual)
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Provide timely, consistent, and effective responses and confirmations to staff scheduling and availability requests.
Added 19 mins ago
T
Site Superintendent
Troika
Kelowna, BC
- Full-time
…construction activities within the established design, budget, and scheduling guidelines. This will include planning and scheduling, organizing, directing and controlling activities on the…
Added 19 mins ago
BC
Program Assurance Technical Coordinator
Bantrel Co.
Toronto, ON
- $113,000 to $163,000 CAD / year
- Full-time
We currently seeking a qualified Program Assurance Technical Coordinator to join our Infrastructure team, based out of Toronto, ON. The Program Assurance Technical Coordinator assist the…
Added 48 mins ago
UI
Project Coordinator
Urbis Infill Homes
AB · Edmonton, AB
- Full-time
Urbis Infill Homes is looking for a Project Coordinator to join their dynamic, family-oriented Team. The Project Coordinator is responsible for coordinating and supporting residential…
Added 48 mins ago
TA
Project Coordinator - contract
The Arcticom Group
Aldergrove, BC
- Contract
The Project Coordinator will engage in a variety of activities and initiatives as the company evolves and grows. Your primary responsibility will be to support the accurately process and…
Added 50 mins ago
UO
Medical Education Program Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Medical Education Program Coordinator (MEPC) plays a vital role in ensuring the success and seamless functioning of the residency program. Collaborating closely with the Program…
Added 50 mins ago
CF
Marketing Coordinator
Cubicle Fugitive
Hamilton, ON
- Full-time
…We're looking for a smart, resourceful, and creative Marketing Coordinator to join our team at Cubicle…
Added 1 hour ago
TN
manom kʷaθ qaymɛxʷənon Coordinator
Tla’amin Nation
BC · qathet, British Columbia
- Part-time
- Temporary
Hours of Work: 24 hours per week, flexible scheduling dependent on operational needs
Added 1 hour ago
E
Project Coordinator
Encepta
Calgary, AB
- Full-time
Encepta is looking for an organized and proactive Project Coordinator to take ownership of daily coordination across telecommunications and utility infrastructure projects. Reporting to the…
Added 1 hour ago
Coordonnateur de projets / Project Coordinator
OPAL-RT
Montreal, QC
OPAL-RT is looking for a Project Coordinator.
Added 1 hour ago
GF
Business Development Coordinator
General Fusion Inc
Richmond, BC
- $70,000 to $80,000 CAD / year
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 1 hour ago
SD
Patient Care Supervisor
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
Responsible for overseeing processes and work flows to ensure patient, scheduling and clinic location, and coordination of prescription to SDM stores are aligned with business objectives,…
Added 1 hour ago
CF
Marketing Coordinator
Cubicle Fugitive Inc.
Hamilton, ON
- Full-time
…We're looking for a smart, resourceful, and creative Marketing Coordinator to join our team at Cubicle…
Added 1 hour ago
ST
Sr Coordinator, Branch Operations
Service Transport Company
Winnipeg, MB
- Full-time
The Sr Coordinator, Branch Operations is responsible for continually supporting Searcy Trucking’s safety management system, which is the foundation of the company’s safety culture. The role…
Added 1 hour ago
TT
Sr Coordinator, Branch Operations
Trimac Transportation
Winnipeg, MB
- Full-time
The Sr Coordinator, Branch Operations is responsible for continually supporting Searcy Trucking’s safety management system, which is the foundation of the company’s safety culture. The role…
Added 1 hour ago
MA
Member of Program Staff
Mundo AI
Vancouver, BC
- $120,000 to $140,000 CAD / year
- Full-time
…specialists, or performers. You'll also handle their contracts, scheduling, and day-to-day…
Added 1 hour ago
VH
Care Team Scheduling Coordinator, Permanent Part-Time
VHA Home HealthCare
Toronto, ON · Soudan Office
- Part-time
The Care Team Scheduling Coordinator serves as a vital liaison between the clients and caregivers, ensuring seamless communication and coordination in the delivery of care services.
Added 1 hour ago
V
Integrated Study Coordinator
VitalBio
Oakville, ON
- Full-time
Manage operators and the broader study team, coordinating task assignment, training and qualification, scheduling, and performance oversight for study execution activities.
Added 2 hours ago
UO
Patient Programs Coordinator
University of British Columbia
Kelowna, BC · IH | Clinical Academic Campus (CLCAC)
- $5,273.67 to $7,576.83 CAD / month
- Part-time
Supports colleagues and program staff in the scheduling of VPs involved in curriculum delivery and student remediation as directed by managers and faculty leadership.
Added 2 hours ago
Project Coordinator
PCL Construction
Edmonton, AB
As a Project Coordinator for PCL Construction Management Inc. in Edmonton, Alberta (Buildings), you'll have the opportunity to assist project managers with overall administrative functions…
Added 2 hours ago
OV
Event Coordinator| Part-Time | Tribute Communities Centre
Oak View Group
Oshawa, ON
- $25 CAD / hour
- Part-time
Working co-operatively and collaboratively with all departments, the Event Coordinator will provide coordination of OVG event personnel. The Event Coordinator will coordinate all…
Added 2 hours ago
K
Project Engineer
Kiewit
Toronto, ON
- Full-time
Develop and maintain the project master schedule using appropriate techniques and scheduling software with input from other project management personnel.
Added 2 hours ago
FH
Registered Nurse, Medicine – Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Other
You can maintain a flexible schedule - As part of the new collective agreement, there are more flexible scheduling options available for regular status nurses.
Added 2 hours ago
FH
Registered Nurse, Medicine, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Full-time
You can maintain a flexible schedule - As part of the new collective agreement, there are more flexible scheduling options available for regular status nurses.

Electric Mind

Executive Assistant (3 days/week in Office)

Toronto, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 3-7 years of administrative experience must have
Posting language: English
Posted: Oct 15, 2026

Original job description

At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity - aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow. 

Electric Mind’s Technology Practice brings together deep engineering expertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes. 

We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.

What You'll Do

Executive & Calendar Support

Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
Coordinate internal and external meetings across time zones
Prepare meeting materials, agendas, and briefing documents
Track action items and support timely follow-up

Travel & Logistics

Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance
Prepare detailed travel itineraries
Monitor travel plans and assist with adjustments when needed

Client & Stakeholder Coordination

Serve as a professional point of contact for clients and external stakeholders
Support coordination of client meetings, workshops, and internal events
Assist with preparing client-facing presentations and materials
Maintain confidentiality of client and firm information

Administrative & Operational Support

Process expenses and invoices accurately and in a timely manner
Format, edit, and proofread documents and presentations
Maintain organized digital filing systems and shared drives

Team & Office Coverage

Provide support and backup coverage for Executive Assistants as needed
Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO
Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods
Help ensure smooth daily office operations and continuity of service

Project & Team Support

Support planning and coordination of Partner-led initiatives and internal meetings
Assist with leadership meetings, team sessions, and firm events
Collaborate with Operations, HR, IT, and Finance on administrative requests
Contribute ideas to improve administrative processes and workflows

What You'll Bring

3-7 years of administrative experience must have
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)
Strong written and verbal communication skills
Professional demeanor and strong customer-service mindset
High level of discretion and reliability
Flexibility to adapt to front-of-house and facilities responsibilities when required
Eagerness to learn and grow within an executive support role

About Electric Mind

Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We blend premium strategy expertise with cutting-edge AI-centric engineering to solve complex, meaningful problems for industry-leading clients. 

We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership - creating an environment where your ideas matter and your impact is visible. 

If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed - Electric Mind is the place to ignite your career. The future is bright! 

For more info on Electric Mind, check out our Careers Page and Instagram.

Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Support four Partners with calendar management, meeting preparation, travel arrangements, client coordination, expenses, and administrative tasks. Provide backup executive assistant and reception/facilities coverage, and help coordinate leadership initiatives, team meetings, and firm events.

Requirements

Requires 3–7 years of administrative experience, strong organizational skills, attention to detail, and the ability to manage multiple tasks and changing priorities. Candidates should be proficient in Microsoft 365, communicate effectively, exercise discretion, provide strong customer service, and be flexible about reception and facilities duties.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Confidentiality
Customer Service
Document Editing And Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Meeting Materials
Agendas
Briefing Documents
Action Item Tracking
Travel Arrangements
Travel Itineraries
Client Coordination
Stakeholder Coordination
Client-Facing Presentations
Expense Processing
Invoice Processing
Document Formatting
Document Editing
Proofreading
Digital Filing Systems
Reception Coverage
Facilities Coverage
Microsoft 365
Outlook
PowerPoint
Word
Excel
Teams
Confidentiality
Office Operations
Process Improvement

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