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ELEQRON INC.

Office Administrator

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Eleqron:

Eleqron Inc. is a growing Engineering & Management consulting firm specializing in Electrical Engineering, Asset Management, and Project Management services. We have built our brand on delivering practical, timely, cost-effective, safe, consistent, and reliable engineering solutions.

Our team of Subject Matter Experts provides specialized support in Electrical & Mechanical Design & Engineering, Tenant Improvements, and Commercial & Light Industrial projects for both new and existing infrastructure.

We are a dynamic team of professionals who genuinely enjoy working together. We look forward to connecting with you and showcasing the Eleqron Difference!

The Opportunity:

Eleqron Inc. is seeking an organized, proactive, and dependable Office Administrator to provide day-to-day administrative support to our team and help keep our office operations running smoothly. This is primarily an administrative role, with additional responsibility for supporting the team with project documentation, coordination, scheduling, and follow-up.

The ideal candidate is someone who enjoys being the person others can rely on to keep things organized and moving. They are comfortable managing multiple priorities, following up on outstanding items, communicating professionally with internal and external contacts, and taking ownership of the administrative details that keep operations flowing smoothly.

Key Responsibilities:

Provide a knowledgeable and welcoming first point of contact for all incoming communication and general inquiries.
Help maintain a professional, organized, and welcoming office environment.
Maintain confidentiality when handling employee, client, project, and company information.
Provide day-to-day administrative support to leadership and the team.
Help build, maintain and improve administrative processes, templates, filing systems, and internal procedures.
Coordinate and manage office and kitchen supplies, vendors, deliveries, and general office organization.
Assist with coordinating meetings and communications involving internal team members, clients, consultants, contractors, and other stakeholders.
Coordinate meeting logistics, prepare and distribute agendas prior to meetings, prepare materials, and document meeting notes and action items when required.
Maintain project files, records, trackers, schedules, contact lists, and related documentation.
Assist with tracking project deadlines, deliverables, outstanding items, and action items.
Follow up with team members on outstanding information and documentation as required.
Support the preparation and organization of proposals, reports, project packages, and client deliverables.
Provide additional administrative and project support based on evolving business needs.
What You Bring:
Diploma or certificate in Business Administration, Office Administration, or a related field is an asset.
Previous experience in administrative, office coordination, project administration, or similar support role is preferred.
Experience within an engineering, construction, consulting, architecture, or professional services environment is considered an asset.
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a busy professional environment.
Comfortable following up with others and taking initiative to ensure administrative tasks are completed.
Professional, warm, and confident when communicating with employees, clients, consultants, contractors, and vendors.

Work Environment:

Full-time, in-office
Monday – Friday
Central Calgary office location near an LRT station
On-site free parking
Flexible work environment
Office lunches and team events

What We Offer:

A supportive and collaborative work environment with professionals who enjoy what they do.
Competitive salary, reflective of your experience and skills.
Comprehensive benefits package to support your health and well-being.
Exciting opportunities for career growth within a fast-growing company.
Ongoing professional development and support for continuing education.
The chance to contribute to innovative, high-impact projects alongside a talented team of engineers and designers.
A strong commitment to work-life balance and an inclusive, team-oriented culture.

If you're ready to take the next step in your career and be part of a growing, innovative team, we encourage you to apply!

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative support, manage office operations and communications, and maintain organized project files, records, schedules, and trackers. Coordinate meetings and documentation, track deadlines and outstanding items, follow up with team members, and support proposals, reports, and client deliverables.

Requirements

A diploma or certificate in business or office administration is an asset, and prior administrative, office coordination, or project administration experience is preferred. Candidates should be proficient with Microsoft Office, communicate professionally, stay organized and detail-oriented, manage competing priorities, and take initiative with follow-ups.

Skills

Office Administration
Administrative Support
Project Documentation
Meeting Coordination
Scheduling
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Verbal Communication
Organization
Time Management
Attention to Detail
Confidentiality

Benefits

Professional Development
Continuing Education Support
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Administrative Support
Office Coordination
Project Administration
Project Documentation
Engineering Services
Consulting
Electrical Engineering
Mechanical Engineering
Asset Management
Project Management
Tenant Improvements
Commercial Projects
Light Industrial Projects
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Meeting Coordination
Agendas
Meeting Notes
Action Items
Project Files
Project Trackers
Scheduling
Proposals
Reports

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