Office & administration jobs in Canada

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Added 6 days ago
VC
Managing Director
Valsoft Corporation
Montreal, QC
- Full-time
Master of Business Administration (MBA) (a strong asset).
Added 6 days ago
EV
Executive Administrative Assistant
Elim Village
Surrey, BC
- Full-time
Must have a valid driver's license
Added 6 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Langley (District), BC · Vancouver, BC · Langley, Brit
The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming…
Added 6 days ago
GS
Executive Assistant
Greater Saskatoon Catholic Schools
Saskatoon, SK
- Full-time
Post-secondary certification or degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience
Added 6 days ago
MS
Receptionist
Marberg Staffing
Toronto, ON
- $20 to $23 CAD / hour
- Temporary
Preferred Work Experience: Approximately 1+ years of experience in office administration.
Added 6 days ago
O
Lot Operations Supervisor
OPENLANE
Brampton, ON
- Full-time
Added 6 days ago
SR
Executive Assistant
Serv Recruitment
Kelowna, BC
- $90,000 CAD / year
- Full-time
Proficiency in project management tools and office software.
Added 6 days ago
WE
Receptionist / HSE Administrator
Western Energy Services Corp.
Leduc, AB
- Full-time
Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
Added 6 days ago
V|
Administrative Assistant
Veolia | Water Tech
AB · Edmonton, AB
- Full-time
Added 6 days ago
TY
Event Coordinator
The Yorkville Royal Sonesta Hotel Toronto, CAD
Toronto, ON
- Full-time
· Experience using Microsoft Office, CRM systems, social media platforms, and marketing tools preferred.
Added 6 days ago
TO
Nieuport Aviation Shuttle Operations Supervisor - Toronto
Transdev Ontario Manitoba
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
Added 6 days ago
Conference Services Manager
Coast Hotels
Vancouver, BC
Complete all catering related administration accurately and with appropriate detail
Added 6 days ago
JI
Senior Procurement Specialist
J.D. Irving, Limited
Saint John, NB
- Full-time
Lead contract negotiations and manage contract lifecycles, including execution, renewals, amendments, and administration.
Added 6 days ago
Administrative Coordinator, Administration Network
University of Saskatchewan
Saskatoon, SK
An office administration diploma; a bachelor’s degree is preferred. An equivalent combination of education, training and experience, as well as non-traditional career paths, community…
Added 6 days ago
TM
Team of two - Property Administrator and Suprintendent Couple
Tribe Management inc
Toronto, ON
- $40,000 to $42,000 CAD / year
- Full-time
To succeed in this role, the candidate must possess the following combination of education, experience, and skills: · Candidates must live and be authorized to work in Canada.
Added 6 days ago
IP
Manager, Governance/Corporate Secretary
Indigenous Perspectives Society
Vancouver, BC
- Full-time
Location: Vancouver Head Office (Hybrid – 1 day per week in office or as required)
Added 6 days ago
TD
Property Operations Supervisor
TAG Developments Ltd
AB · Edmonton, AB
- Full-time
…portfolio exceeding 450,000 square feet of retail, industrial and office properties in Sherwood Park, Fort Saskatchewan and surrounding…
Added 6 days ago
CT
Administrative Assistant- Corporate Services and Communications
Christ The Redeemer Catholic Schools
Okotoks, AB
- Full-time
Certificate or diploma in Business Administration, Office Administration, or related field; an equivalent combination of education and experience may be considered.
Added 6 days ago
H
Administrative Assistant
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
Department: Executive Director Office - Digital Health
Added 6 days ago
UO
Student Financial Management Analyst
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…Student Financial Management unit which is responsible for the administration of a number of central University functions, such as tuition and fees assessment and collection, production and…
Added 6 days ago
UO
Executive Assistant, External Relations
University of British Columbia
Vancouver, BC · UBCV | Old Administration Building (OAB)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…Relations (VP, ER). The position serves as the liaison with the Office of the President, the offices of other Vice Presidents and other senior administrators at the University, in addition…
Added 6 days ago
MU
Office Assistant C
McGill University
Brown Student Serv.
- Part-time
Added 6 days ago
C
Administrative Assistant - Mandarin Speaking (12 month Contract)
CIBC
Toronto, ON
- Full-time
Added 6 days ago
NA
FINANCIAL MANAGEMENT ANALYST
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time
Added 6 days ago
NA
FINANCIAL MANAGEMENT ANALYST
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time

Elim Village

Executive Administrative Assistant

Surrey, BC, Canada

Annual Salary Range: $63,000 - $71,280 · Full-time

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Pay: Annual Salary Range: $63,000 - $71,280
Job type: Full-time
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

WHO WE ARE

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

JOB SUMMARY

The Executive Administrative Assistant will be involved in supporting the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation. The Executive Administrative Assistant will report to the Senior Executive Assistant and Project Specialist. As a key contact point between Elim Village and its various stakeholders, this individual needs to be a positive reflection of the organization and its values.

QUALIFICATIONS

Posses a post-secondary degree, diploma in Business Administration or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Previous experience with formal meeting minute taking following Robert’s Rules of Order
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management Software (On Board))

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Demonstrates strong critical thinking and problem solving skills with the ability to analyze complex issues
Organized with a strong attention to detail
Ability to effectively prioritize workflow and deal with confidential matters and information

KEY RESPONSIBILITIES

Maintain Board management software with documentation and user support
Coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Attend Board/Committee meetings including evening meetings
Formal minute taking and documentation following Robert’s Rules of Order for Board/Committee meetings and Senior Management meetings
Coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant and Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Maintain various work schedules and calendars
Answer and redirect calls or inquiries as needed
Support with data entry and reporting requirements with a high degree of accuracy
Other duties shall be assigned as required

WORKING CONDITIONS

Must be able to work evenings
Must be able to professionally interact with executive level managers and associated constituents
Must be able to work with and appropriately handle highly confidential information
Must be able to deal with time sensitive problem-solving situations
Must be patient and understanding of seniors and their families
Must have a valid driver's license

NOTES

This is a Regular Full-time position, 37.5 hours per week
Competitive compensation based on qualifications and experience
Annual Salary Range: $63,000 - $71,280

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Executive Administrative Assistant provides comprehensive administrative support to the executive team and manages board documentation and meeting coordination. This role involves maintaining schedules, preparing reports, and ensuring professional communication across all organizational stakeholders.

Requirements

Candidates must possess a post-secondary degree or diploma in Business Administration and have previous experience in a business or senior living environment. Proficiency in Microsoft 365 and experience with formal minute-taking using Robert's Rules of Order are essential requirements.

Skills

Administrative support
Minute taking
Robert's Rules of Order
Microsoft 365
Data entry
Critical thinking
Problem solving
Interpersonal skills
Calendar management
Event coordination
Confidentiality
Communication
Project assistance
Reporting
Business administration

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Elim Village
Seniors living
Business Administration
Microsoft 365
Word
PowerPoint
Excel
Outlook
OneDrive
SharePoint
Yardi
On Board
Board management software
Robert's Rules of Order
Minute taking
Not-for-profit
Data entry
Reporting
Executive support
Stakeholder management
Confidentiality
Project management
Scheduling
Event coordination

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Office & administration jobs in Canada

Managing Director