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Added 46 mins ago
PC
HES Specialist – Canada (East Region)
Parkland Corporation
Montreal, QC
- Full-time
Added 46 mins ago
PC
HES Specialist – Canada (East Region)
Parkland Corporation
Montreal, QC
- Full-time
Added 46 mins ago
MD
Ornamental Specialist-Groundskeeper
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Knowledge of techniques and practices in plant care such as gardening, groundskeeping, nursery work, natural resource management, etc. This could include current or previous applicable…
Added 1 hour ago
CH
Licensed Practical Nurse
Covenant Health Canada
Lethbridge, AB
- Full-time
Certification or additional training in dementia care (e.g., Certified Dementia Care Specialist). Certification or training in crisis management techniques, such as Nonviolent Crisis…
Added 2 hours ago
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Spécialiste infrastructure / Infrastructure Specialist
Eaton
Brossard, QC
- Full-time
Eaton is currently seeking an Infrastructure Specialist - Infrastructure Services Solutions primarily for its Brossard site, but also periodically for the Lévis, Lachine and Laval sites, as…
Added 2 hours ago
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Senior Practice Specialist | Hybrid
JobsMedia.io
Brampton, ON
- Full-time
Hello World Recruitment, founded by Jeremy Corbet, is recruiting an experienced Senior Practice Specialist for an established Canadian insurance brokerage.
Added 2 hours ago
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HES Specialist – Canada (East Region)
Parkland Corporation
Quebec, QC
- Full-time
Added 2 hours ago
TH
Program Manager, Indigenous Health
The Hospital for Sick Children
Toronto, ON
- Full-time
…been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning…
Added 2 hours ago
LM
Contracts & Privacy Specialist
LabX Media Group
Midland, ON
- Full-time
2+ years of experience in contract administration, contract management, or a paralegal or legal assistant role.
Added 2 hours ago
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Samsung Home Electronics Sales and Product Specialist
Acosta
Regina, SK
- Full-time
As a Samsung Sales and Product Specialist, you’ll spark sales in retail stores, promote products and excite customers about everything Samsung TV. Growing sales for Premium clients is the…
Added 2 hours ago
NB
Senior Advisor Control Testing
National Bank of Canada
Montreal, QC
- Full-time
Solid knowledge of internal control frameworks, operational risk management principles and risk and control assessment processes.
Added 2 hours ago
BT
Manager, Private Enterprise Services
Baker Tilly Canada
Peterborough, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 2 hours ago
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Staff Accountant, Assurance & Advisory
Baker Tilly Canada
Guelph, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 2 hours ago
BT
Audit and Accounting Manager
Baker Tilly Canada
Toronto, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 2 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Saint-Constant, QC · St Constant, QC
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 2 hours ago
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Audit & Accounting Manager
Baker Tilly Canada
Vancouver, BC
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 3 hours ago
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Therapeutic Specialist – Gynecology & Gastroenterology (BC & SK)
AbbVie
Vancouver, BC
- $93,000 to $143,000 CAD / year
- Full-time
AbbVie Canada is looking to hire a Therapeutic Specialist to join our Gynecology & Gastroenterology (Motility) commercial sales team. This role will be based in the Lower Mainland of BC and…
Added 3 hours ago
RB
Senior GES Payments Specialist - 1 year contract
Royal Bank of Canada
Toronto, ON
- Full-time
Knowledge of US, EU, UK and Canadian sanctions regulations
Added 3 hours ago
RB
Senior GES Payments Specialist - 6 month contract
Royal Bank of Canada
Toronto, ON
- Full-time
Knowledge of US, EU, UK and Canadian sanctions regulations
Added 3 hours ago
R
Senior GES Payments Specialist - 6 month contract
RBC
Toronto, ON
- Full-time
Knowledge of US, EU, UK and Canadian sanctions regulations
Added 3 hours ago
Accounts Payable Specialist (Temporary, 6 Months)
Century Group
New Westminster, BC
A 2023-2026 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people…
Added 3 hours ago
TH
Loss Prevention Specialist Full Time
The Home Depot
Canada
- Full-time
The Asset Protection Specialist (APS) is primarily responsible for preventing financial loss caused by theft and fraud, organized retail crime and supporting safety and environmental…
Added 3 hours ago
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Senior GES Payments Specialist - 1 year contract
RBC
Toronto, ON
- Full-time
Knowledge of US, EU, UK and Canadian sanctions regulations
Added 3 hours ago
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Client Engagement Associate [Hourly]
CIBC
Treherne, MB
- Part-time
As a member of the Personal and Business Banking Team, you'll work in a fast-paced Banking Centre, leveraging your knowledge of financial services products to support clients with their…
Added 4 hours ago
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Virology, Therapeutic Specialist - Northern Ontario
AbbVie
Sudbury, ON · Greater Sudbury, Ontario
- $93,000 to $143,000 CAD / year
- Full-time
…valued? AbbVie Canada is looking to connect with a Therapeutic Specialist to join our Virology…

Elim Village

Executive Administrative Assistant

Surrey, BC, Canada

Annual Salary Range: $63,000 - $71,280 · Full-time

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Job details

Pay: Annual Salary Range: $63,000 - $71,280
Job type: Full-time
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

WHO WE ARE

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

JOB SUMMARY

The Executive Administrative Assistant will be involved in supporting the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation. The Executive Administrative Assistant will report to the Senior Executive Assistant and Project Specialist. As a key contact point between Elim Village and its various stakeholders, this individual needs to be a positive reflection of the organization and its values.

QUALIFICATIONS

Posses a post-secondary degree, diploma in Business Administration or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Previous experience with formal meeting minute taking following Robert’s Rules of Order
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management Software (On Board))

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Demonstrates strong critical thinking and problem solving skills with the ability to analyze complex issues
Organized with a strong attention to detail
Ability to effectively prioritize workflow and deal with confidential matters and information

KEY RESPONSIBILITIES

Maintain Board management software with documentation and user support
Coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Attend Board/Committee meetings including evening meetings
Formal minute taking and documentation following Robert’s Rules of Order for Board/Committee meetings and Senior Management meetings
Coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant and Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Maintain various work schedules and calendars
Answer and redirect calls or inquiries as needed
Support with data entry and reporting requirements with a high degree of accuracy
Other duties shall be assigned as required

WORKING CONDITIONS

Must be able to work evenings
Must be able to professionally interact with executive level managers and associated constituents
Must be able to work with and appropriately handle highly confidential information
Must be able to deal with time sensitive problem-solving situations
Must be patient and understanding of seniors and their families
Must have a valid driver's license

NOTES

This is a Regular Full-time position, 37.5 hours per week
Competitive compensation based on qualifications and experience
Annual Salary Range: $63,000 - $71,280

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More about this job

Responsibilities

The Executive Administrative Assistant provides comprehensive administrative support to the executive team and manages board documentation and meeting coordination. This role involves maintaining schedules, preparing reports, and ensuring professional communication across all organizational stakeholders.

Requirements

Candidates must possess a post-secondary degree or diploma in Business Administration and have previous experience in a business or senior living environment. Proficiency in Microsoft 365 and experience with formal minute-taking using Robert's Rules of Order are essential requirements.

Skills

Administrative support
Minute taking
Robert's Rules of Order
Microsoft 365
Data entry
Critical thinking
Problem solving
Interpersonal skills
Calendar management
Event coordination
Confidentiality
Communication
Project assistance
Reporting
Business administration

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Elim Village
Seniors living
Business Administration
Microsoft 365
Word
PowerPoint
Excel
Outlook
OneDrive
SharePoint
Yardi
On Board
Board management software
Robert's Rules of Order
Minute taking
Not-for-profit
Data entry
Reporting
Executive support
Stakeholder management
Confidentiality
Project management
Scheduling
Event coordination

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