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Added 8 mins ago
GT
Marketing Coordinator
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $37 to $45 CAD / hour
- Contract
As a Social Marketing Specialist, you'll be passionate about attracting the best talent through content creation and copywriting. Whether you're writing a script for a colleague story about…
Added 23 mins ago
P
Bilingual Case Manager – Patient Support Programs
PSPSync
Canada
- Full-time
- Contract
PSPSync is a dynamic and innovative provider of Patient Support Program (PSP) solutions, dedicated to enhancing access, adherence, and outcomes for patients prescribed specialty…
Added 23 mins ago
Application Support Specialist, Information and Communications Technology
University of Saskatchewan
Saskatoon, SK
Nature of Work: The application support specialist provides operational and technical support for curriculum, learning management, assessment, and related technology systems within the…
Added 23 mins ago
BL
Specialist, Business Development & Marketing
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
The Specialist, Business Development & Marketing will be responsible for providing support in the business development needs of the Regional office and dedicated sector focuses to enable…
Added 23 mins ago
TI
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- Contract
As a Social Marketing Specialist, you'll be passionate about attracting the best talent to client through content creation and copywriting. Whether you're writing a script for a colleague…
Added 38 mins ago
E
Spécialiste en marketing de contenu Intern ou Co-op/ Content Marketing Specialist - Intern Co-op
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- Internship
Added 38 mins ago
CT
Network Analyst
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Calgary, AB
- Full-time
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Added 38 mins ago
AC
Full-time Enterprise CRM Integration Specialist
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- Full-time
Reporting to the Manager, Enterprise Solutions – Salesforce, the Enterprise CRM Integration Specialist’s primary responsibility is to design, develop, implement, support, and improve…
Added 53 mins ago
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Onsite IT Support Specialist
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ON · Whitby Southeast, Ontario
- Full-time
platform as a service (PaaS), and software as a service (SaaS). SIMNET serves a
Added 53 mins ago
BH
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Remote, Canada
- $125,000 to $150,000 CAD / year
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Added 53 mins ago
PC
Sr Specialist – Retail Technology Platform
Parkland Corporation
Calgary, AB · Mississauga, ON
- Full-time
…technology solutions focused on Sunoco’s Caribbean business in support of various Brand, Operational, and Regulatory initiatives. The individual will be a subject matter expert and final…
Added 53 mins ago
EV
Executive Administrative Assistant
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Surrey, BC
- Full-time
Maintain Board management software with documentation and user support
Added 53 mins ago
TS
Healthy Workplace, Absence Partner Specialist
The Salvation Army in Canada
Canada
- Temporary
The role provides advice, support and manages the administration of both Occupational, Non-Occupational Injury and Illness across the territory. This role will provide support to all…
Added 53 mins ago
FI
Help Desk Support Specialist
Flexstaf I.T. Inc.
Toronto, ON · North York, ON
- Contract
Development, maintenance and updating of systems support knowledge base documentation for supported systems, including hardware and software inventory
Added 54 mins ago
VI
Data Scientist
VLink Inc
ON · Ontario, Canada
- $75 to $80 CAD / hour
- Contract
The Senior Data Analytics Specialist / Data Scientist will develop advanced analytics, predictive models, and AI-driven solutions to address key business challenges and opportunities. The…
Added 54 mins ago
SC
Payroll, Benefits, and Pension Specialist
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Morinville, AB
- $83,161 to $105,805 CAD / year
- Temporary
The Payroll, Benefits, and Pension Specialist is responsible for the bi-weekly payroll, pension, and benefit processing functions. This includes ensuring accurate and timely payroll…
Added 1 hour ago
OI
Forward Deployment Engineer (FDE)
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Vancouver, BC
- Full-time
…engineering execution, translating requirements into working software, integrations, and deployments that deliver measurable business…
Added 1 hour ago
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Quality Assurance Specialist
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Toronto, ON
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…will also be responsibilities of understanding hardware or software configuration for the purpose of troubleshooting when investigating problems as well as using log files for detailed…
Added 1 hour ago
ZI
Industry Marketing Specialist
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Toronto, ON
- Full-time
critical business applications. Since 2017, the company has leveraged its software
Added 1 hour ago
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Spécialiste-conseil technique / Product Support Specialist
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- Full-time
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Added 1 hour ago
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Help Desk IT Support L1/L2
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Added 1 hour ago
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Software Developer Specialist
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Added 1 hour ago
KG
Integration Engineering Specialist
Kongsberg Geospatial
Ottawa, ON
- $65,800 to $98,400 CAD / year
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Kongsberg Geospatial is seeking a Integration Engineering Specialist to lead and support the installation, integration, and deployment of hardware infrastructure and software systems for…
Added 1 hour ago
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Community Enablement Specialist, Video (Askuity division)
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Toronto, ON
- Full-time
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Added 1 hour ago
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Elim Village

Executive Administrative Assistant

Surrey, BC, Canada

Annual Salary Range: $63,000 - $71,280 · Full-time

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Job details

Pay: Annual Salary Range: $63,000 - $71,280
Job type: Full-time
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

WHO WE ARE

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

JOB SUMMARY

The Executive Administrative Assistant will be involved in supporting the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation. The Executive Administrative Assistant will report to the Senior Executive Assistant and Project Specialist. As a key contact point between Elim Village and its various stakeholders, this individual needs to be a positive reflection of the organization and its values.

QUALIFICATIONS

Posses a post-secondary degree, diploma in Business Administration or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Previous experience with formal meeting minute taking following Robert’s Rules of Order
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management Software (On Board))

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Demonstrates strong critical thinking and problem solving skills with the ability to analyze complex issues
Organized with a strong attention to detail
Ability to effectively prioritize workflow and deal with confidential matters and information

KEY RESPONSIBILITIES

Maintain Board management software with documentation and user support
Coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Attend Board/Committee meetings including evening meetings
Formal minute taking and documentation following Robert’s Rules of Order for Board/Committee meetings and Senior Management meetings
Coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant and Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Maintain various work schedules and calendars
Answer and redirect calls or inquiries as needed
Support with data entry and reporting requirements with a high degree of accuracy
Other duties shall be assigned as required

WORKING CONDITIONS

Must be able to work evenings
Must be able to professionally interact with executive level managers and associated constituents
Must be able to work with and appropriately handle highly confidential information
Must be able to deal with time sensitive problem-solving situations
Must be patient and understanding of seniors and their families
Must have a valid driver's license

NOTES

This is a Regular Full-time position, 37.5 hours per week
Competitive compensation based on qualifications and experience
Annual Salary Range: $63,000 - $71,280

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More about this job

Responsibilities

The Executive Administrative Assistant provides comprehensive administrative support to the executive team and manages board documentation and meeting coordination. This role involves maintaining schedules, preparing reports, and ensuring professional communication across all organizational stakeholders.

Requirements

Candidates must possess a post-secondary degree or diploma in Business Administration and have previous experience in a business or senior living environment. Proficiency in Microsoft 365 and experience with formal minute-taking using Robert's Rules of Order are essential requirements.

Skills

Administrative support
Minute taking
Robert's Rules of Order
Microsoft 365
Data entry
Critical thinking
Problem solving
Interpersonal skills
Calendar management
Event coordination
Confidentiality
Communication
Project assistance
Reporting
Business administration

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Elim Village
Seniors living
Business Administration
Microsoft 365
Word
PowerPoint
Excel
Outlook
OneDrive
SharePoint
Yardi
On Board
Board management software
Robert's Rules of Order
Minute taking
Not-for-profit
Data entry
Reporting
Executive support
Stakeholder management
Confidentiality
Project management
Scheduling
Event coordination

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