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Added 3 mins ago
MG
Director, Legal & Loan Operations
MarshallZehr Group Inc.
Waterloo, ON
- $110,000 to $130,000 CAD / year
- Full-time
Special Loans, Restructurings And Joint Venture Support
Added 3 mins ago
EI
Labour Relations Specialist
EBC Inc.
Mississauga, ON
- Full-time
Reporting to the Labour Relations Manager, the Labour Relations Specialist serves as a key partner to project and management teams. The successful candidate will proactively support the…
Added 3 mins ago
AC
Engineer, Project
AVI-SPL Canada
Markham, ON
- Contract
Travel to job sites to support installation teams.
Added 3 mins ago
SR
Senior Payroll Specialist
Swim Recruiting
Burnaby, BC
- Full-time
The Senior Payroll Specialist will be eligible right away for the defined contribution municipal pension plan. There is a good bonus program, with a target of around 8% to 10%.…
Added 3 mins ago
AC
Full-time Enterprise CRM Integration Specialist
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Reporting to the Manager, Enterprise Solutions – Salesforce, the Enterprise CRM Integration Specialist’s primary responsibility is to design, develop, implement, support, and improve…
Added 3 mins ago
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Compliance and Disputes Specialist
Riipen
Remote, Canada
- $60,000 to $80,000 CAD / year
- Full-time
- Remote
Riipen is looking for a Compliance & Disputes Specialist to help protect the integrity of our platform, prevent fraudulent activity, and ensure a safe and trustworthy experience for our…
Added 3 mins ago
Digital Sales Operations Specialist - Digital Sales
Talent Acquisition Team at Westland Insurance. Text reply only.
Surrey, BC
As a Digital Sales Operations Specialist, you’ll use your strong administrative, analytical, and technical skills to help keep Digital Sales operations running smoothly. You’ll support…
Added 18 mins ago
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Senior Financial Specialist
RBC
Kamloops, BC · Vancouver, BC
- Full-time
As a skilled financing specialist supporting a high performing commercial banking team with portfolio management and compliance support you will contribute to an exceptional client…
Added 33 mins ago
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Beauty Specialist, Hourly Part Time Day
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Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 33 mins ago
PC
Customer Solutions Specialist (aka Parts Expert)
Parts Canada
Toronto, ON
- $20.51 to $31.86 CAD / hour
- Full-time
The Customer Solution Specialist (internally known as the Parts Expert) will assist with pricing, quote generation, parts identification, shipping, tracking, and returns. You will be part…
Added 33 mins ago
FC
Senior Workday Functional Specialist
Fanshawe College
London, ON
- Full-time
Reporting to the Manager, Workday Human Capital Management (HCM), the Senior Workday Functional Specialist - HCM provides specialized functional and technical expertise in the support,…
Added 33 mins ago
MT
Bilingual Senior Project Specialist
Midland Transport
Dieppe, NB
- Full-time
The Senior Project Specialist develops deep expertise in the future‑state model and translates that knowledge into practical deployment activities: terminal readiness assessments, user…
Added 33 mins ago
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Store Manager
Claire's
Sudbury, ON · Greater Sudbury, ON
- $25 to $26 CAD / hour
- Full-time
Retail & Leadership Experience: At least one year of retail management experience preferred, with a proven ability to drive sales and support team success.
Added 33 mins ago
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Inside Sales & Customer Service Specialist
Pacific Radiator Manufacturing Ltd
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…Manufacturing Ltd. is recognized for reliable products that support demanding transportation and industrial operations. Team members contribute to a stable, hands-on manufacturing…
Added 33 mins ago
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Human Resources Generalist
IntouchCX
Winnipeg, MB
- Full-time
…About the Job The Human Resource Generalist (Employee Relations Specialist) is responsible for providing positive employee relations through various functions in support of operational…
Added 33 mins ago
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Human Resources Business Partner
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Toronto, ON
- Full-time
…success. From enterprise planning to day-to-day operational support, BCCGC helps ensure the Baycrest vision - a world where every older person lives with purpose, fulfilment and dignity -…
Added 33 mins ago
Associate Wealth Advisor
First West
Chilliwack, BC
…business development opportunities and/or offers analytical support, including client inquiries, trading, portfolio management, financial plans, and investment research, based on the SWA’s…
Added 33 mins ago
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Veterinary Warehouse & Customer Service Specialist
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- Full-time
We are looking for a dedicated and proactive Veterinary Warehouse & Customer Service Specialist to join our team. This multifaceted role combines customer excellence with operational…
Added 33 mins ago
Investment & Personal Banking Specialist - Beauport, QC - 37.5 hours/week
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As an Investment & Personal Banking Specialist you are customer-centric and able to connect with people in a relatable way. As an essential member of the Canadian Banking Branch network,…
Added 33 mins ago
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VP, Communications, Brand & Marketing
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- Full-time
Evaluate internal capabilities and manage external agency and specialist partners to ensure maximum value, accountability, and quality.
Added 33 mins ago
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Beauty Advisor
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past experience as a makeup artist, cosmetician, beauty advisor, counter manager, skin care specialist, or similar job
Added 48 mins ago
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Everyday Banking Specialist (Temporary 6 Months) - Kitsilano Branch
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Vancouver, BC
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The Everyday Banking Specialist is a trusted financial advisor with expertise in everyday banking and cash services, delivering exceptional member experience through a blend of…
Added 48 mins ago
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Banking Advisor
Royal Bank of Canada
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- Full-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 48 mins ago
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Client Advisor
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- Part-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 48 mins ago
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Client Advisor
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…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…

Elim Village

Executive Administrative Assistant

Surrey, BC, Canada

Annual Salary Range: $63,000 - $71,280 · Full-time

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Job details

Pay: Annual Salary Range: $63,000 - $71,280
Job type: Full-time
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

WHO WE ARE

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

JOB SUMMARY

The Executive Administrative Assistant will be involved in supporting the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation. The Executive Administrative Assistant will report to the Senior Executive Assistant and Project Specialist. As a key contact point between Elim Village and its various stakeholders, this individual needs to be a positive reflection of the organization and its values.

QUALIFICATIONS

Posses a post-secondary degree, diploma in Business Administration or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Previous experience with formal meeting minute taking following Robert’s Rules of Order
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management Software (On Board))

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Demonstrates strong critical thinking and problem solving skills with the ability to analyze complex issues
Organized with a strong attention to detail
Ability to effectively prioritize workflow and deal with confidential matters and information

KEY RESPONSIBILITIES

Maintain Board management software with documentation and user support
Coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Attend Board/Committee meetings including evening meetings
Formal minute taking and documentation following Robert’s Rules of Order for Board/Committee meetings and Senior Management meetings
Coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant and Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Maintain various work schedules and calendars
Answer and redirect calls or inquiries as needed
Support with data entry and reporting requirements with a high degree of accuracy
Other duties shall be assigned as required

WORKING CONDITIONS

Must be able to work evenings
Must be able to professionally interact with executive level managers and associated constituents
Must be able to work with and appropriately handle highly confidential information
Must be able to deal with time sensitive problem-solving situations
Must be patient and understanding of seniors and their families
Must have a valid driver's license

NOTES

This is a Regular Full-time position, 37.5 hours per week
Competitive compensation based on qualifications and experience
Annual Salary Range: $63,000 - $71,280

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More about this job

Responsibilities

The Executive Administrative Assistant provides comprehensive administrative support to the executive team and manages board documentation and meeting coordination. This role involves maintaining schedules, preparing reports, and ensuring professional communication across all organizational stakeholders.

Requirements

Candidates must possess a post-secondary degree or diploma in Business Administration and have previous experience in a business or senior living environment. Proficiency in Microsoft 365 and experience with formal minute-taking using Robert's Rules of Order are essential requirements.

Skills

Administrative support
Minute taking
Robert's Rules of Order
Microsoft 365
Data entry
Critical thinking
Problem solving
Interpersonal skills
Calendar management
Event coordination
Confidentiality
Communication
Project assistance
Reporting
Business administration

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Elim Village
Seniors living
Business Administration
Microsoft 365
Word
PowerPoint
Excel
Outlook
OneDrive
SharePoint
Yardi
On Board
Board management software
Robert's Rules of Order
Minute taking
Not-for-profit
Data entry
Reporting
Executive support
Stakeholder management
Confidentiality
Project management
Scheduling
Event coordination

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