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Added 18 days ago
Executive + Personal Assistant to the CEO
Vancouver Toonie Tours Ltd
Calgary, AB
$75,000 to $80,000 CAD / year
Full-time
…complexity across cities, seasons, and teams. We are looking for an Executive Assistant who naturally takes ownership, closes loops, and builds systems so the CEO can stay focused on the…
Added 29 days ago
Executive Assistant/Personal Assistant
BGIS
Markham, ON
Full-time
…offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal…
Added 27 days ago
Executive Personal Assistant #2075
Elite Domo
Montreal, QC · Outremont, Quebec
Full-time
A private family is seeking an experienced, highly organized, and discreet Executive Personal Assistant (EPA) to provide comprehensive administrative and personal support to a principal and…
Added 27 days ago
Executive Personal Assistant #2068
Elite Domo
Toronto, ON
Full-time
A private household is seeking an experienced, highly organized, and resourceful Executive Personal Assistant to provide comprehensive support to the Founder & Executive Chairman and…
Added 6 months ago
Executive Personal Assistant #1986
Elite Domo
Mississauga, Ontario
Full-time
We are seeking a highly skilled, discreet, and resourceful Executive Personal Assistant to support a distinguished physician and entrepreneur operating across Canada, the UAE, and the USA.…
Added 2 days ago
Administrative Assistant
Fuze HR Solutions
Barrie, ON
Part-time
Candidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills, and the…
Added 5 days ago
Executive Assistant
Randstad Canada
Toronto, ON
$75,000 to $85,000 CAD / year
Full-time
Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.
Added 13 days ago
Administrative coordinator
Centro (Ortnec)
Montreal, QC
Full-time
Minimum 1-2 years of experience in a similar administrative or personal assistant role;
Added 17 days ago
Personal assistant
Centro (Ortnec)
Montreal, QC
Full-time
We are looking for a proactive, highly organized Personal assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic…
Added 1 month ago
Personal Assistant to the COO
NewAge Products Inc
Canada
Full-time
3+ years of experience as a personal or executive assistant supporting a C-level or senior executive directly, one-on-one.
Added 19 days ago
Executive Assistant
Inspired HR Ltd
Calgary, AB
Full-time
Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative,…
Added 19 days ago
Executive Assistant, Founder
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
The Executive Assistant works very closely with both the Founder and the Chief Executive Officer of Sweet Park, a division of the ALDO Group. The Executive Assistant is responsible for…
Added 29 days ago
Junior Executive Assistant
Klass Capital
Toronto, ON
Full-time
We are looking for an organized, resourceful and detail-obsessed Junior Executive Assistant to support the Senior Executive Assistant in the day-to-day administration of the principals’…
Added 3 months ago
Personal Assistant
Glen Group
Richmond, BC
Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian…
Added 3 months ago
Personal Assistant
Glen Group Of Companies
Richmond, BC
Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian…
Added 18 days ago
Executive Assistant
Inspired HR
Calgary, AB
Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative,…
Added 9 days ago
Administrative Assistant
Strategic Group
Calgary, AB
Strategic Group is seeking a highly trusted Administrative Assistant to the CEO to provide dedicated, day-to-day personal and administrative support. This role focuses on managing…
Added 11 days ago
Educational Assistant Auxiliary (On-Call)
St. Margaret's School
Victoria, BC
Support a variety of learners including students with learning exceptionalities, challenges with mental health, executive functioning, and medical and personal care needs.
Added 4 months ago
Executive Assistant (House Manager)
Sage Haus
Etobicoke, Ontario
$70,000 to $75,000 CAD / year
Full-time
Job Title: Executive Assistant (House Manager)
Added 4 months ago
Personal Assistant #2031
Elite Domo
Campbell River, British Columbia · Vancouver Island (North), British Columbia
Full-time
We are seeking a professional, mature, intuitive and organized Personal Assistant to support a high-net-worth private household with a dynamic, travel-intensive lifestyle. This versatile…
Added 10 hours ago
Executive Assistant to the Deputy Provost (Marine Institute) and Executive Director (Professional and Continuting Education) (Non Bargaining)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
EXECUTIVE ASSISTANT TO THE DEPUTY PROVOST (Marine Institute) AND EXECUTIVE DIRECTOR (PROFESSIONAL AND CONTINUING EDUCATION)
Added 10 hours ago
Denny's - Back of House - Assistant Cook
Northland Properties
Calgary, AB
…enthusiastic, upbeat, and hard-working people to join our team. As an Assistant Cook to will assist the Cook and you can craft your skills and gain experience working in a fast-paced,…
Added 22 hours ago
Private Office Operations Manager
No Ghost Jobs
Vancouver, BC
$80,000 to $100,000 CAD / year
Full-time
This is not a traditional Executive Assistant or Personal Assistant position. While executive and personal support form part of the role, the primary focus is operations, project…
Added 1 day ago
Executive assistant
JobsMedia.io
Quebec, QC
Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 day ago
Executive Assistant
Marberg Staffing
Toronto, ON
$40.67 to $43.8 CAD / hour
Contract
Executive Assistant for professional college, downtown Toronto.

Elite Domo

Executive Personal Assistant #1986

Mississauga, ON, Canada

Job type: Full-time
Experience: 5+ years of experience as an Executive Personal Assistant, or Project Coordinator.
Posting language: English
Posted: Mar 20, 2026

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Original job description

Position Overview

We are seeking a highly skilled, discreet, and resourceful Executive Personal Assistant to support a distinguished physician and entrepreneur operating across Canada, the UAE, and the USA. This dynamic role requires an in-person presence with hands-on daily support, ensuring seamless coordination across professional, personal, and lifestyle management responsibilities.

The ideal candidate is exceptionally organized, proactive, technology and AI-savvy, and capable of managing multiple priorities with efficiency and discretion. Responsibilities will include executive support, personal assistance, social coordination, travel logistics, special projects. Concrete tasks will include lecture preparation, book writing, and business initiatives. Above all, confidentiality, discretion, and professionalism are paramount.

Key Responsibilities

Executive & Special Project Support

Assist in preparing and delivering lectures, presentations, and speaking engagements for medical and business audiences.
Support research and writing for books, articles, and professional publications.
Organize and manage digital files, research materials, and notes for content creation, reports, and lectures.
Leverage AI tools and technology to enhance workflow, automate tasks, and manage data.
Oversee daily scheduling, including meetings, calls, and events, ensuring seamless coordination.

Personal & Lifestyle Management

Organize and manage social events, personal gatherings, and professional networking engagements.
Maintain an extensive contact database (family, friends, business associates, vendors).
Handle personal errands, including shopping, gifting, and household coordination.
Ensure the employer’s well-being through appointment management, travel arrangements, and lifestyle support.

Confidentiality & Security

Manage all personal, financial, and business matters with absolute discretion.
Act as a trusted gatekeeper, screening calls, emails, and sensitive requests.
Maintain confidential files, records, and transactions securely.

Travel & Logistics Coordination

Plan and coordinate complex international travel, including flights, visas, accommodation, and ground transportation.
Ensure seamless transitions between locations by preparing all necessary travel documents and arrangements.
Arrange VIP services, luxury accommodations, and personalized travel preferences for maximum comfort.

Technology & AI Expertise

Utilize AI-driven tools for time management, scheduling, and content creation.
Manage digital organization, cloud storage, and cybersecurity protocols for sensitive information.
Stay updated on emerging AI and tech solutions to enhance productivity and efficiency.

Qualifications & Skills

Education & Experience

Bachelor’s degree in Business Administration, Communications, Healthcare Management, or a related field.
5+ years of experience as an Executive Personal Assistant, or Project Coordinator.
Experience supporting high-profile individuals, executives, or medical professionals.
Strong research and writing skills for assisting with publications and presentations.

Core Competencies

Absolute discretion and confidentiality.
Highly organized, proactive, and adaptable, with a strong problem-solving mindset.
Tech-savvy, with expertise in AI tools, automation, and digital organization.
Strong interpersonal skills to manage relationships across personal and professional networks.
Proficiency in Microsoft Office, Google Workspace, project management tools, and AI-driven platforms.
Ability to work in a fast-paced environment and handle urgent requests with flexibility.
Strong research and analytical skills, particularly in healthcare, business, and technology.

Work Environment & Expectations

Primarily in-person role, with occasional remote tasks.
Must be available for international travel and flexible scheduling.
Ability to work across multiple time zones and adjust to evolving priorities.

How to apply

If you thrive in a fast-paced, high-performance environment and possess the skills to support an executive across business, healthcare, and personal affairs, we encourage you to apply.

Candidates are invited to submit a resume and a cover letter to [email protected] or by applying online.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Personal Assistant will provide executive support, manage personal and lifestyle tasks, and coordinate travel logistics. Responsibilities also include preparing lectures, supporting research and writing, and ensuring confidentiality and discretion in all matters.

Requirements

Candidates should have a bachelor's degree in a relevant field and at least 5 years of experience as an Executive Personal Assistant or Project Coordinator. Strong organizational, tech-savvy, and interpersonal skills are essential, along with the ability to manage multiple priorities.

Skills

Organization
Discretion
Technology Savvy
AI Expertise
Research Skills
Writing Skills
Interpersonal Skills
Problem Solving
Scheduling
Travel Coordination
Event Management
Confidentiality
Digital Organization
Cloud Storage Management
Cybersecurity
Flexibility
Adaptability

Visa sponsorship

Not detected in the job text

Hiring contact

Nicolas

Hiring contact email

[email protected]

Keywords

Executive Assistant
Personal Assistant
Healthcare
Business
Travel Logistics
Event Coordination
AI Tools
Digital Organization
Research
Writing
Confidentiality
Scheduling
Presentation Preparation
Cloud Storage
Cybersecurity
Problem Solving
Interpersonal Skills
Flexibility
Adaptability
High-Profile Support
Lifestyle Management
Networking
International Travel
Technology Savvy
Professional Publications
Lectures
Business Initiatives
Contact Database Management
VIP Services
Luxury Accommodations

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