Administrative Assistant - School (JMW) - Permanent

We are looking for a highly organized, welcoming, and

proactive part-time Administrative Assistant at James Mowat Elementary, to keep our front office running

smoothly. As the heartbeat of the school, you will shape our daily educational

environment by managing front-desk operations, streamlining communications with

families, and keeping essential school records accurate.

If you are a positive professional who loves

multitasking, thrives in a dynamic environment, and wants to make a meaningful

impact on the lives of students and families, we want to hear from you!

At EIPS, we are proud to be one of Alberta’s largest school

divisions, serving around 17,950 students across 43 vibrant schools. Every day,

we encourage our staff and students to grow, discover their passions, and

thrive. We equip our community for success by providing dynamic programming,

up-to-date resources, and meaningful professional development.

About James Mowat Elementary

Located in the welcoming community of Fort

Saskatchewan (just 20 km north of Sherwood Park), James Mowat Elementary is

home to approximately 360 Kindergarten to Grade 6 students, supported by 17

dedicated teachers and 11 incredible support staff. Our mission is simple: to

give students the exact tools, strategies, and individualized support they need

to become confident, lifelong learners.

• Commencing November 4, 2026 following the 10 month school calendar
• 30 hours per week
• EIPS offers a comprehensive benefit package, which start Day 1!
  
  

KEY RESPONSIBILITIES

Administrative and Office Support

• Front-Line
  
  

Service:

Provide exceptional service to students, staff, parents,

and visitors. You will manage front-door security, handle phones/emails,

and serve as the main point of contact for daily inquiries.

• Problem
  
  

Solving:

Independently handle questions and resolve routine complaints

efficiently, looping in school administration only when necessary.

• Clear
  
  

Communication:

Draft letters, family notices, and school newsletters,

and help parents navigate system portals.

• School
  
  

Spirit & Operations:

Support school administration on special

projects, keep the school website and calendar updated, and monitor

general supply levels.

• Staff
  
  

& Schedule Support:

Assist staff with booking substitutes, provide

incoming TOCs with necessary resources, and help maintain safety protocols

during drills.

• Finance
  
  

& Health:

Assist with cash handling, fee collection, and basic

audit compliance. You will also monitor student illness patterns,

administer basic first aid, and distribute student medication following

safety procedures.

• Attendance
  
  

Tracking:

Keep student attendance data meticulous, alert parents

promptly regarding unnotified absences, and loop in administration when

concerns arise.

Record Management

• Student
  
  

Data Integrity:

Update student demographic info, manage new

registrations, and handle student transfers/departures.

• Report
  
  

Cards & Compliance:

Upload data into the provincial student

information system and process verification forms.

• Confidentiality
  
  

& Compliance:

Securely maintain and dispose of records in strict

accordance with legislation like the Protection of Privacy Act (POPA) and

Access to Information Act (ATIA).

EDUCATION AND EXPERIENCE

• Minimum
  
  

Requirement:

High School diploma or equivalent.

• Preferred: A certificate or diploma in office management, business administration, or
  
  

a related field.

• Experience: At least one (1) year of office administration experience. Experience
  
  

working within a school division or managing student information records

is a major asset!

Knowledge, Skills And Abilities

• Tech
  
  

Savvy:

Proficient with Microsoft Office Suite, web-based applications,

and emerging technologies. Familiarity with EIPS platforms (PowerSchool,

Spend Dynamics, Atrieve, SharePoint, Permission Click) and provincial

student information systems is highly valued.

• Brilliant
  
  

Interpersonal Skills:

Exceptional written and oral communication

skills, with a high level of integrity, professional discretion, and a

knack for handling confidential and sensitive information.

• Adaptable
  
  

& Organized:

An eagle eye for detail, master-level time management

skills, and the unique ability to stay calm and focused amidst frequent

interruptions.

• Team-Oriented: Fully capable of working independently with minimal supervision, while
  
  

acting as a supportive, collaborative member of a multi-disciplinary team.

• Knowledge of records management principles including the Protection of Privacy Act (POPA) .
• Familiarity with provincial student information systems and policies.
  
  

How to Apply ( Please note that we only accept online applications.)

Ready to bring your organizational talents to James Mowat

Elementary? We can’t wait to meet you.

• External
  
  

Applicants:

Please apply through our online career portal.

• Internal
  
  

Applicants:

Be sure to click “Sign in With Employee Email” to

ensure your application is properly considered through our internal pool.

For further information, contact Krista Porter Principal at 780-992-1272 or email .

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email .”