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Added 4 mins ago
BL
Litigation and Solicitor’s Practice
BC Legal Management Association
Vancouver, BC
- Other
We are seeking an organized, detail-oriented, and proactive Legal Assistant to join our growing team. In this role, you will work closely with the responsible lawyers on files, manage…
Added 19 mins ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
…constraints: missed calls, slow follow-up, intake handled between client matters, inconsistent marketing, and administrative work competing with billable time. Building larger intake,…
Added 19 mins ago
F
Technical Co-founder - AI Workforce for Law Firms
FutureSight
Canada
- Full-time
…constraints: missed calls, slow follow-up, intake handled between client matters, inconsistent marketing, and administrative work competing with billable time. Building larger intake,…
Added 19 mins ago
F
Technical Co-founder - AI Workforce for Law Firms
FutureSight
Canada
- Full-time
…constraints: missed calls, slow follow-up, intake handled between client matters, inconsistent marketing, and administrative work competing with billable time. Building larger intake,…
Added 19 mins ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 19 mins ago
CG
Tim Horton's Assistant Manager (18 Month Contract)
Compass Group Canada
Burnaby, BC
- Full-time
Responsible for hiring, training, developing and leading a team of associates capable of providing great customer service.
Added 19 mins ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
…constraints: missed calls, slow follow-up, intake handled between client matters, inconsistent marketing, and administrative work competing with billable time. Building larger intake,…
Added 19 mins ago
OG
Part Time Assistant Administrator-Warehouse
OIA GLOBAL
ON · Ontario, Canada
- $21.2 to $24.52 CAD / hour
- Part-time
The Assistant Administrator provides administrative support to the warehouse operations team and the Warehouse Supervisor at OIA Global’ s Mississauga, Ontario facility. This onsite role is…
Added 19 mins ago
A
Legal Assistant
Altis
Vancouver, BC
- $55,000 to $75,000 CAD / year
- Full-time
Our client, a well-established and growing regional law firm in British Columbia is looking to expand its legal support teams, with multiple permanent opportunities across different…
Added 19 mins ago
QG
Engineer - Software Support Python
Quest Global
Vancouver, BC
- $80,000 to $120,000 CAD / year
- Full-time
Should support CSM's in developing eminently capable and technically competent team of assistant client service managers and service engineers.
Added 34 mins ago
Registered Health Care Assistant
Bayshore
Kelowna, BC
Bayshore is seeking a highly skilled and compassionate Registered Health Care Assistant to join our esteemed team. The successful candidate will be responsible for delivering exceptional…
Added 34 mins ago
M
Medical Laboratory Assistant/Technician
Medcan
Toronto, ON
- $41,830 to $57,516.25 CAD / year
- Full-time
…laboratory. This role is pivotal in delivering a high-quality client experience and supporting clinical operations. Excellent communication and client service is a must to be successful in…
Added 1 hour ago
T
Executive Assistant I
TD
Toronto, ON
- Full-time
As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader…
Added 1 hour ago
T
Assistant Branch Manager Trainee
TD
Brampton, ON
- Full-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 1 hour ago
L
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Toronto, ON
- Part-time
Maintain client relationships, including responding to inquiries and following up on requests.
Added 1 hour ago
Lab Patient Technician
LifeLabs
Whitby, ON
Maintain client relationships, including responding to inquiries and following up on requests.
Added 1 hour ago
PV
Veterinary Assistant - Emergency
Pulse Veterinary Specialists & Emergency
Sherwood Park, AB
- Full-time
Demonstrates strong customer service skills with a focus on creating positive client experiences.
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein jour
Shoppers Drug Mart
Laval, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
SD
Pharmacy Data Specialist
Shoppers Drug Mart
Mississauga, ON
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MediSystem Pharmacy is committed to optimizing the health, wellness, and safety of all residents that we service through the introduction of innovative technologies, continuing education,…
Added 1 hour ago
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Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
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Montreal, QC
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Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
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Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
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Fitness Manager - Moncton Mapleton Centre
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- Full-time
The Fitness Manager is responsible for developing their direct reports and growing the number of personal trainers, net Client gain, and serviced hours at their Club. The Fitness Manager…
Added 1 hour ago
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Assistant Store Manager - Off Price
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AB · Edmonton, AB
- Full-time
…for you! As a mission-integrated, non-profit enterprise, our client’s purpose is to build loyalty with their employees, customers, and the communities they serve. Each store has its own…
Added 2 hours ago
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Added 2 hours ago
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Milton, ON
- $64,000 to $96,000 CAD / year
- Full-time
Initiate and facilitate team and client meetings as needed.

ElleLogic AI

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3 - 5 years of experience supporting a CEO, founder, or a senior executive
Posting language: English
Posted: Nov 3, 2026

Original job description

Company Description:

ElleLogic AI is building the intelligence layer for emergency care intake and triage, giving emergency departments real-time visibility into who has arrived, what risks they carry, and how urgently they need attention. The platform unifies fragmented data such as symptoms, prior visits, and key risk indicators, surfacing the most critical information at the moment of decision-making. This enables clearer prioritization, more consistent triage across shifts, and fewer preventable delays in care. Developed in close collaboration with clinicians and tested in live emergency environments, ElleLogic AI supports frontline teams under pressure by reducing cognitive load and improving operational clarity. Candidates can learn more about the company and its mission at ellelogicai.com

Job Description:

As an Executive Assistant at ElleLogic AI, you will be assisting our CEO manage her schedules and communications, plan travels, document, provide support in special projects, manage the office, and more. Our ideal candidate's first 90 days are broken down as follows:

First 30 Days: Understand CEO working style, organize the calendar, establish inbox categories, and build a priority tracker.
First 60 days: Independently coordinate routine meetings, travel, follow-ups, and executive briefing materials and some internal communications/ notices.
First 90 days: Proactively manage executive administrative workflows, flag deadlines, and reduce CEO direct involvement in routine coordination and some external communications. Ensures nothing falls through the crack.

Required Experience:

Communication Handling: Screen phone calls, read and sort emails, act as a main contact point for internal and external contacts
Calendar Management: Control CEO’s schedule and prioritize meetings while identifying scheduling conflicts, upcoming deadlines, and potential bottlenecks before they become problems.
Travel Planning: Book flights, hotels, and create trip itineraries.
Reports & Data: Write memos, organize spreadsheets, and prepare expense reports.
Event Coordination: Plan board meetings, retreats, and large company events.
Documentation: Filing important documents, such as reports, meeting notes, emails, and letters
Office Management: Manage the opening of the Montreal office, including certifications, service providers and overall set up.
Executive communications and stakeholder management: Coordinate meetings with investors, clients, strategic partners, and advisors. Maintain organized stakeholder contact records and a confidential executive action tracker.
Administrative support for special projects, such as investor meeting logistics, data room organization, US expansions

Qualifications & Skills:

3 - 5 years of experience supporting a CEO, founder, or a senior executive
High School Diploma or equivalent
Fluent in English and French, written and spoken
Strong attention to details, accuracy, and consistency
Professionalism, confidence, and excellent interpersonal skills when interacting with individuals at all levels of the organization and externally
Ability to conduct research and create reports
Time management
Ability to learn quickly
Handle sensitive and confidential information with discretion
Basic computer and office equipment skills
Comfortable with technology and a strong interest in continuous learning and adopting new tools, including artificial intelligence (AI)
Ability to anticipate needs and work independently with minimal supervision.
Strong judgment when prioritizing competing requests.
Ability to be in office

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More about this job

Responsibilities

Support the CEO by managing schedules, communications, travel, executive briefings, stakeholder coordination, and administrative workflows. Manage office setup and operations, coordinate events and special projects, and proactively track priorities, deadlines, and follow-ups.

Requirements

Requires 3–5 years of experience supporting a CEO, founder, or senior executive, a high school diploma or equivalent, and fluency in written and spoken English and French. Candidates should demonstrate strong organization, communication, judgment, discretion, technology skills, independence, and the ability to work in the office.

Skills

Executive Support
Calendar Management
Email and Phone Screening
Travel Planning
Meeting Coordination
Event Planning
Report and Expense Preparation
Document Management
Office Management
Stakeholder Management
Written and Verbal Communication
Research and Reporting
Time Management
Confidentiality
Prioritization
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Inbox Management
Phone Screening
Travel Planning
Trip Itineraries
Executive Briefings
Expense Reports
Board Meetings
Event Coordination
Document Filing
Office Management
Montreal Office Setup
Investor Relations
Client Relations
Strategic Partners
Stakeholder Contact Records
Confidential Action Tracker
Special Projects
Data Room Organization
US Expansion
Research
Report Writing
Artificial Intelligence

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