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Added 3 hours ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 5 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 6 hours ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 USD / hour
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 8 hours ago
VG
Executive Assistant
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
Added 11 hours ago
NF
Executive Assistant
Northbridge Financial
Vancouver, BC
- Full-time
- Other
What it’s like to be a Northbridge Executive Assistant:
Added 12 hours ago
AF
Executive Assistant
Alberta Federation of Labour
AB · Edmonton, AB
- Full-time
Added 12 hours ago
A
Executive Assistant - Temporary
ARC'TERYX
North Vancouver, BC
- Full-time
- Temporary
As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage…
Added 13 hours ago
AE
Executive Assistant - Temporary
Arc'teryx Equipment
North Vancouver, BC
- Temporary
As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage…
Added 13 hours ago
KC
Executive Assistant
Kim Cosic Consulting Inc.
Toronto, ON
- Full-time
Added 13 hours ago
T
Executive Assistant I
TD
Toronto, ON
- Full-time
Added 14 hours ago
A
Executive Assistant
Altis
Ottawa, ON
- $71,000 to $87,000 CAD / year
- Full-time
Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of…
Added 15 hours ago
NB
Executive Assistant
National Bank of Canada
Montreal, QC
- Full-time
A career as an executive assistant on the Internal Audit team at National Bank means contributing directly to the efficiency and smooth operation of the activities of the Senior Vice…
Added 15 hours ago
Executive Assistant - Edmonton
EY
Edmonton, AB
We are looking for a dynamic person to join our Executive Assistant Group (EAG), a team of self-motivated executive assistants (EAs) who support a portfolio of Partners within Core Business…
Added 15 hours ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $100,000 CAD / year
- Full-time
Added 15 hours ago
OS
Executive Assistant
Outlier Search Group
Vancouver, BC
- Full-time
Added 16 hours ago
LA
Constituency Assistant
Legislative Assembly of Alberta
Fort McMurray, AB
- Part-time
As a Constituency Assistant, you will support residents by responding to inquiries, managing correspondence, coordinating community outreach, and assisting with daily office operations.…
Added 16 hours ago
EA
Executive Assistant
ElleLogic AI
Montreal, QC
- Full-time
Added 16 hours ago
OU
Fundraising Administrator & Executive Assistant to the CEO
Orthodox Union
Toronto, ON
- Full-time
Added 16 hours ago
H
Executive Assistant to CFO
Hays
Guelph, ON
- Contract
Added 17 hours ago
AC
Paralegal - Corporate Secretary - Temporary
Air Canada
Dorval, QC
- Full-time
Reporting to the Specialist, Governance and Assistant Secretary, the Corporate Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries, corporate…
Added 17 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 18 hours ago
N
Fundraising Administrator & Executive Assistant to the CEO
NCSY
Canada
- Full-time
Added 18 hours ago
Executive Assistant
Dayforce
Canada
Added 19 hours ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 19 hours ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29.5 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…

ElleLogic AI

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3 - 5 years of experience supporting a CEO, founder, or a senior executive
Posting language: English
Posted: Nov 3, 2026

Original job description

Company Description:

ElleLogic AI is building the intelligence layer for emergency care intake and triage, giving emergency departments real-time visibility into who has arrived, what risks they carry, and how urgently they need attention. The platform unifies fragmented data such as symptoms, prior visits, and key risk indicators, surfacing the most critical information at the moment of decision-making. This enables clearer prioritization, more consistent triage across shifts, and fewer preventable delays in care. Developed in close collaboration with clinicians and tested in live emergency environments, ElleLogic AI supports frontline teams under pressure by reducing cognitive load and improving operational clarity. Candidates can learn more about the company and its mission at ellelogicai.com

Job Description:

As an Executive Assistant at ElleLogic AI, you will be assisting our CEO manage her schedules and communications, plan travels, document, provide support in special projects, manage the office, and more. Our ideal candidate's first 90 days are broken down as follows:

First 30 Days: Understand CEO working style, organize the calendar, establish inbox categories, and build a priority tracker.
First 60 days: Independently coordinate routine meetings, travel, follow-ups, and executive briefing materials and some internal communications/ notices.
First 90 days: Proactively manage executive administrative workflows, flag deadlines, and reduce CEO direct involvement in routine coordination and some external communications. Ensures nothing falls through the crack.

Required Experience:

Communication Handling: Screen phone calls, read and sort emails, act as a main contact point for internal and external contacts
Calendar Management: Control CEO’s schedule and prioritize meetings while identifying scheduling conflicts, upcoming deadlines, and potential bottlenecks before they become problems.
Travel Planning: Book flights, hotels, and create trip itineraries.
Reports & Data: Write memos, organize spreadsheets, and prepare expense reports.
Event Coordination: Plan board meetings, retreats, and large company events.
Documentation: Filing important documents, such as reports, meeting notes, emails, and letters
Office Management: Manage the opening of the Montreal office, including certifications, service providers and overall set up.
Executive communications and stakeholder management: Coordinate meetings with investors, clients, strategic partners, and advisors. Maintain organized stakeholder contact records and a confidential executive action tracker.
Administrative support for special projects, such as investor meeting logistics, data room organization, US expansions

Qualifications & Skills:

3 - 5 years of experience supporting a CEO, founder, or a senior executive
High School Diploma or equivalent
Fluent in English and French, written and spoken
Strong attention to details, accuracy, and consistency
Professionalism, confidence, and excellent interpersonal skills when interacting with individuals at all levels of the organization and externally
Ability to conduct research and create reports
Time management
Ability to learn quickly
Handle sensitive and confidential information with discretion
Basic computer and office equipment skills
Comfortable with technology and a strong interest in continuous learning and adopting new tools, including artificial intelligence (AI)
Ability to anticipate needs and work independently with minimal supervision.
Strong judgment when prioritizing competing requests.
Ability to be in office

Apply About employer

More about this job

Responsibilities

Support the CEO by managing schedules, communications, travel, executive briefings, stakeholder coordination, and administrative workflows. Manage office setup and operations, coordinate events and special projects, and proactively track priorities, deadlines, and follow-ups.

Requirements

Requires 3–5 years of experience supporting a CEO, founder, or senior executive, a high school diploma or equivalent, and fluency in written and spoken English and French. Candidates should demonstrate strong organization, communication, judgment, discretion, technology skills, independence, and the ability to work in the office.

Skills

Executive Support
Calendar Management
Email and Phone Screening
Travel Planning
Meeting Coordination
Event Planning
Report and Expense Preparation
Document Management
Office Management
Stakeholder Management
Written and Verbal Communication
Research and Reporting
Time Management
Confidentiality
Prioritization
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Inbox Management
Phone Screening
Travel Planning
Trip Itineraries
Executive Briefings
Expense Reports
Board Meetings
Event Coordination
Document Filing
Office Management
Montreal Office Setup
Investor Relations
Client Relations
Strategic Partners
Stakeholder Contact Records
Confidential Action Tracker
Special Projects
Data Room Organization
US Expansion
Research
Report Writing
Artificial Intelligence

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