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Added 3 hours ago
RB
Project Administrator
RDH Building Science
Burnaby, BC
- Full-time
Coordinate document control for project records, including submittals, RFIs, drawings, correspondence, and other documentation using project management platforms.
Added 1 day ago
BP
Document Control and Proposal Coordinator
Bunch Projects
Calgary, AB
- Full-time
We are seeking an experienced Document Control and Proposal Coordinator to support the full lifecycle delivery of EPC projects and contribute to the overall efficiency of our operations.
Added 3 days ago
E
Proposal Coordinator
EllisDon
Ottawa, ON
- Full-time
Manage document control and final production for all proposal response requirements.
Added 4 days ago
PC
Senior Development Coordinator – Calgary
Porte Communities
Calgary, AB
- Full-time
As Senior Development Coordinator, you’re the person who keeps things moving from due diligence all the way through construction and delivery, working alongside the Director of Development.…
Added 4 days ago
TB
Grain Supply Chain Manager
Tilray Brands, Inc.
Ste. Agathe, MB
- Full-time
Document and initial crop year inventories from growers – quality, quantity and traceability
Added 4 days ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 5 days ago
DI
Revenue Operations & Proposal Coordinator
Draganfly Inc.
Canada
- Full-time
Support final proposal quality-control reviews, document assembly, formatting, submission readiness, post-submission activities, and clarification requests.
Added 6 days ago
W
Proposal Coordinator (RFQ)
Webuild
Toronto, ON
- Full-time
Manage the proposal document library, version control and secure data room access
Added 7 days ago
SC
Project Coordinator - Fort McMurray
Sureway Construction Group
Fort McMurray, AB
- Temporary
Project Coordinator Responsibilities: • Work closely with and assist the Project Manager and Construction Manager, where applicable, in the day to day duties of the project’s…
Added 9 days ago
OE
Engineering Project Coordinator
Onsite Engineering Ltd.
Campbell River, BC
- Full-time
Experience in engineering project coordination, contract administration, document control, scheduling, procurement, and client communication would be considered an asset
Added 10 days ago
Bid Coordinator
Pomerleau
Montreal, QC
The Proposal Coordinator provides support to the Proposal Manager, who acts as the project lead during the Request for Proposal (RFP) phase. The Proposal Coordinator is responsible for…
Added 11 days ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams…
Added 12 days ago
Business Support Coordinator (Part-Time)
Turner & Townsend
AB · Edmonton, AB
You are someone who can bring pace, polish and calm to a busy office - and wants to build their career with a global consultancy. We are looking for a proactive Business Support Coordinator…
Added 16 days ago
N
Proposal Coordinator
Norland
Burnaby, BC
- Full-time
Reporting to the Vice President, Pre-Construction, the Proposal Coordinator will be responsible for coordinating and distributing proposal and other client requested documentation and…
Added 17 days ago
Coordinator - Master Plan & Capital Projects (6 months contract)
Toronto Cricket Skating and Curling Club
Toronto, ON
We are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning, design,…
Added 17 days ago
S
Project Coordinator
Stantec
Calgary, AB
- Full-time
Conduct cost, schedule and document management functions on project(s). As Project Coordinator, you will be required to develop, track and update, cost forecasts; maintain and update…
Added 17 days ago
S
Project Coordinator
Stantec
Edmonton, AB
- Full-time
Conduct cost, schedule and document management functions on project(s). As Project Coordinator, you will be required to develop, track and update, cost forecasts; maintain and update…
Added 17 days ago
BE
Project Site Coordinator
Blackstone Energy
Niagara Falls, ON · Niagara Region, Ontario
- Full-time
Provide administrative and coordination support during procurement activities, including tendering, document control, and contract administration
Added 18 days ago
PP
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, Alberta
- Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 18 days ago
PP
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, AB
- Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 19 days ago
Proposal Coordinator
Vertex Resource Group
Sherwood Park, AB
Vertex is currently accepting applications for one full-time, permanent Proposal Coordinator to support our Business Development team in the preparation, editing, and coordination of…
Added 21 days ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 21 days ago
S
Project Coordinator
Stantec
Yellowknife, NT
- Full-time
Stantec is currently seeking a Project Coordinator who is excited to build a career in project management while supporting major infrastructure projects across the North. In this role, you…
Added 26 days ago
L
Proposal Coordinator
Ledcor
Edmonton, AB
- Full-time
Responsible for document control activities such as downloading proposal files from client portals, managing client portal passwords and overall maintenance of internal proposal file…
Added 26 days ago
SP
Proposal Coordinator
Spark Power
Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…

EllisDon

Proposal Coordinator

Ottawa, ON, Canada

The salary range for this role is $66,200-$82,700. · Full-time

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Job details

Pay: The salary range for this role is $66,200-$82,700.
Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Connect with us LinkedIn, Instagram, Facebook, Twitter.

Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Proposals Coordinator will:

Be accountable for all aspects of proposal management for EllisDon proposal and pre-qualification submissions. This will involve working with Sector Leaders, Technical Leads and Subject Matter Experts to ensure that proposal process, design, content and relationships are effectively coordinated on assigned pursuits.
Develop, monitor and enforce effective deliverables matrices and bid schedules to ensure that proposals are thoroughly managed, reviewed, produced and delivered on time.
Proofread proposal content to ensure continuity, accuracy and compliance with legal, technical and marketing specifications. Copy-edit proposal content for format, grammar, style, punctuation, spelling and consistency.
Manage the design and presentation of proposal content and packaging to ensure visual clarity and consistency with brand standards. This will involve managing all aesthetic elements including the creation and formatting of binder package artwork, response templates, organization charts, graphics and final document layout.
Manage document control and final production for all proposal response requirements.
Maintain library of corporate resumes, project profiles and presentations Support businesses development initiatives (events, presentations, marketing materials and website updates) as required
May perform other related duties as required.

Is this the right role for you?

You have Marketing or Communications Degree/Diploma, or an equivalent combination of technical training
You have two to five years of professional work experience managing and developing proposals or an equivalent combination of technical training and experience.
Experience with Public-Private pursuits is an asset.
You have strong writing and proofreading skills. You pay particular attention to content with regards to copy writing, editing, grammar, spelling, and punctuation.
You are well-versed with Microsoft Office (specifically Word and PowerPoint). Working knowledge of Adobe Creative Suite (particularly InDesign) and Google Apps would be an asset.

The salary range for this role is $66,200-$82,700.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.

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More about this job

Responsibilities

The Proposal Coordinator is responsible for managing all aspects of proposal and pre-qualification submissions, including coordinating with technical leads and subject matter experts. They also oversee document control, proofreading, and the design of proposal content to ensure brand consistency and timely delivery.

Requirements

Candidates must have a Marketing or Communications degree or diploma and two to five years of professional experience in proposal development. Proficiency in Microsoft Office is required, with additional knowledge of Adobe InDesign and Google Apps considered an asset.

Skills

Proposal management
Pre-qualification submissions
Technical writing
Proofreading
Copy-editing
Microsoft Office
Microsoft Word
Microsoft PowerPoint
Adobe Creative Suite
InDesign
Google Apps
Document control
Project profiling
Marketing communications
Bid scheduling

Benefits

Continuous learning
Growth opportunities
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Construction
Pre-construction
Proposal Management
Bid Schedules
Deliverables Matrices
Proofreading
Copy-editing
Brand Standards
Document Control
Marketing
Communications
Microsoft Office
Microsoft Word
Microsoft PowerPoint
Adobe Creative Suite
InDesign
Google Apps
Public-Private Pursuits
Technical Writing
Business Development
Project Profiles
Corporate Resumes
Inclusive Diversity

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