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Employment Solutions - Sault College

Financial Assistant

Thessalon, ON, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Financial Assistant

Thessalon

Office & Administration

POSTED: 20 hours ago

Employer:

The Town of Thessalon

ES Job ID:

8220

Closing Date:

October 23, 2026

Salary:

$27.00 to $30.00 per hour, based on qualifications and experience

Duration:

Full Time

Job Description:

This is a full-time position of 37.5 hours per week.

The salary range for this position is $27.00 to $30.00 per hour, based on qualifications and experience, with opportunities for advancement.

Benefits will commence upon successful completion of the probationary period.

Job Description

PAYROLL

Process bi-weekly payroll for review by Clerk-Treasurer consisting of inputting hours worked, charging hours to correct department, calculating pay and deductions and printing cheques.
Maintain records of overtime worked and used or paid-out, sick time accrued and used, and vacation entitlement and vacation taken.
Prepare regular monthly remittances ie. Receiver General, Employer Health Tax, Workplace Safety and Insurance Board, M.E.A.R.E., Family Support, C.U.P.E., R.R.S.P., O.M.E.R.S.
Prepare annual year end reports – T4’s, T4A’s, E.H.T., W.S.I.B., and Receiver General.
Prepare application for various summer grant programs, administering program, and submitting final reports as required.
Insure TD1’s are held, and current, for all existing as well as new employees.
Issue Records of Employment when required.

TAXATION

Prepare annual tax bills, both interim and final
Prepare Tax Certificates as requested and insure collection of required fee.
Calculate monthly late penalty on tax arrears and mail tax arrears notices.
Record all property sales.
Conduct annual review of tax arrears for properties three years in arrears; prepare notices to owners advising them the property is eligible for tax sale and request owner to arrange for payment of arrears.
Responsible for preparation of required information on properties to be submitted for tax sale proceedings.
Annually calculate invoice and track payment for properties eligible for Grants-in-Lieu.
Prepare supplementary tax bills for new or increased assessment.
Prepare calculate to balance taxes to be written off when assessment is reduced or deleted.
Prepare school board payments.

WATER AND SEWER

Prepare bi-monthly and monthly water and sewer bills for all customers.
Assist in the receiving of daily payments at the counter when necessary.
Record house sales, closure of accounts, and set up a new-accounts for regular bi-monthly billing.
Correspond with our Financial Institution to provide new, amended or deleted information for pre-authorized payment participants.
Issue Work Orders for water shut off or turn on as necessary.

Other Duties

Issue and maintain record of bi-monthly Mayor and Councillor remuneration.
Receive, calculate, and process Mayor, Council and staff expense cheques within allotted time, insuring expenses are apportioned properly and charged to the appropriate department.
Assist at counter in receiving daily payments, and customer inquiries as required.
Provide annual report of expenses and remuneration to Mayor and Council by due date.
Assist in completion of daily routine in absence of others, ie. Completing daily bank deposits, take to bank or go to Post Office, answer the phone, provide counter service.
Assist in preparation of correspondence, etc. as directed by the Clerk, following Council meetings.
Tracking of EFT's, pre-authorized payments, debit/credit card transactions on bank statements.
Maintain list of expiration dates, lease requirements and preparation of Town leases.
Other duties as assigned.

MARINA/ARENA/MAP SECRETARY

Liaison with Committee members.
Prepare agendas, attend meetings and record minutes.
Maintain and control minute book
Follow directions for duties as required by Committee members

MARINA

Accept and balance daily receipts received by Marina staff
Track and balance credit/debit card receipts from Marina
Maintain Operations Manual, Policies and Procedures
Track seasonal boater

ARENA

Track and invoice rink board advertising
Canteen agreement
Maintain Operations Manual, Policies and Procedures

LAKESIDE PARK

Accept and balance daily receipts received from Park staff for the season
Track seasonal renters for correct address, waivers and payment of fees
Maintain Operations Manual, Policies and Procedures
Prepare and send yearly packages to seasonal renters

Lottery License Officer:

Establish a file on eligibility of organization
Request and maintain information as required by the Alcohol and Gaming Commission of Ontario (AGCO)
Provide application forms for specific licence required
Issue licences and collect applicable fees
Monitor conditions of licences to ensure proper procedures are being followed
Complete and fax quarterly reports to AGCO
Ensure that reports on licences are completed and received in a timely manner
Maintain and control records of lottery licences

Required Skills:

Strong knowledge of financial principles, accounting procedures, and financial administration.
Knowledge of municipal finance, payroll, taxation, and related municipal processes would be considered an asset.
Proficient in Microsoft Office, particularly Microsoft Excel.
Excellent organizational, time-management, and problem-solving skills.
Ability to work effectively and professionally with Council, staff, and the public.
Ability to maintain confidentiality and handle sensitive financial information appropriately.
Previous municipal or financial administration experience would be considered an asset.

How To Apply:

Resumes clearly marked “Financial Assistant” will be received by the undersigned until 3:00 p.m. on October 23, 2026.

Debbie Rydall

Clerk-Treasurer

P.O. Box 220, 187 Main Street

Thessalon, ON P0R 1L0

Fax: (705) 842-2572 or Email: townofthess@thessalon.ca

or in the drop off box at front of Municipal Office Only those selected for an interview will be contacted.

In accordance with our Accessibility Policy, applicants with disabilities will be accommodated. You are encouraged to make any requests known to Human Resources in advance.

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More about this job

Responsibilities

Process payroll, tax and water/sewer billing, remittances, financial records, payments, and reporting for the municipality. Provide administrative and committee support, manage records and receipts for municipal facilities, and administer lottery licences in accordance with applicable requirements.

Requirements

Candidates should have strong knowledge of financial principles, accounting procedures, and financial administration, with proficiency in Microsoft Office, particularly Excel. Municipal or financial administration experience and knowledge of municipal finance, payroll, taxation, and related processes are assets; strong organizational, time-management, problem-solving, communication, and confidentiality skills are also expected.

Skills

Financial Administration
Accounting Procedures
Municipal Finance
Payroll Processing
Taxation
Microsoft Excel
Microsoft Office
Organization
Time Management
Problem-Solving
Communication
Confidentiality
Financial Recordkeeping
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Debbie Rydall

Keywords

Payroll
Biweekly Payroll
Payroll Deductions
Taxation
Tax Arrears
Tax Sale Proceedings
Water And Sewer Billing
Municipal Finance
Financial Administration
Accounting Procedures
Microsoft Office
Microsoft Excel
Remittances
T4 And T4A Reporting
Employer Health Tax
Workplace Safety And Insurance Board
OMERS
RRSP
Pre-Authorized Payments
Electronic Funds Transfers
Bank Deposits
Expense Processing
Financial Recordkeeping
Lottery Licensing
Alcohol And Gaming Commission Of Ontario
Committee Agendas And Minutes
Customer Service
Confidentiality

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