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Added 4 months ago
CN
Thermal Production Engineer
Canadian Natural
Calgary, Alberta
- Full-time
3+ years of engineering experience; with APEGA registration as a P.Eng. or EIT (junior or intermediate petroleum industry experience is an asset)
Added 2 months ago
Intermediate Underwriter, Commercial Lines (ECH-QC)
CAA Club Group
Montreal, Quebec
The Intermediate Underwriter, Commercial Lines, underwrites and prices new business applications, endorsements and renewals on commercial lines policies within a set binding authority to…
Added 6 months ago
Systems Requirements Engineer, Intermediate - Rail and Transit
WSP
Toronto, Ontario
As an Intermediate Systems Requirements Engineer, you’ll play a critical role in delivering a major urban rail extension project in the Greater Toronto Area. This role sits at the…
Added 3 months ago
M
Sr Engineer, End User Services
Moneris
Toronto, Ontario
- Full-time
Administer Microsoft Intune to deploy applications, manage patching, and enable automation through Autopilot and modern enrollment workflows.
Added 6 months ago
DC
Intermediate Aquatic Biologist
Dillon Consulting Limited
Edmonton, Alberta
- Full-time
Dillon’s Natural Resource Management Discipline is seeking an Intermediate Biologist to join our growing multidisciplinary team of professionals. You will have the opportunity to work on…
Added 6 months ago
WP
Site Safety Administrator
WestUrban Properties Management
Winnipeg, Manitoba
- Full-time
We are currently accepting applications for a Site Safety Administrator to work out of our Winnipeg construction site. The successful candidate will be working under the direct supervision…
Added 6 months ago
Senior Manager, Donor Growth & Retention (14-month contract)
Make-A-Wish Canada / Rêves d'enfants Canada
Toronto, Ontario
Identify and support opportunities to engage and grow higher-value mass donors, informing an evolving intermediate giving approach and strengthening the pipeline to major giving.
Added 6 months ago
WP
Operator/Skilled Labourer
WestUrban Properties Management
Winnipeg, Manitoba
- Full-time
We are currently accepting applications for Operator/Skilled Labourers for our site in Winnipeg, MB. The ideal candidate is hard working and is capable or working with minimal oversight,…
Added 6 months ago
Senior Water Quality Modeller
WSP
Calgary, Alberta
Mentoring and developing junior and intermediate staff, strengthening both technical and consulting capabilities
Added 6 months ago
Water Quality Modeller
WSP
Calgary, Alberta
…and North team. This role is an excellent opportunity for an intermediate professional who is ready to deepen their technical expertise, take on increasing responsibility, and work…
Added 6 months ago
JI
Senior Naval Architect Engineer
J.D. Irving, Limited
St. John's, Newfoundland and Labrador
- Full-time
Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to…
Added 6 months ago
JI
Mechanical Designer
J.D. Irving, Limited
St. John's, Newfoundland and Labrador
- Full-time
We are primarily looking for intermediate and senior technologists with strong technical depth, sound judgement, and experience collaborating across disciplines. We also welcome…
Added 6 months ago
MS
Intermediate Designer
Maxxit Systems Inc
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and…
Added 7 months ago
EI
Project Management Assistant
EMS-Tech Inc
Quinte West, Ontario · Belleville, Ontario
- Full-time
Prepare and maintain project spreadsheets, reports, correspondence, and monthly management updates for the VP Projects using Microsoft Office applications.
Added 2 months ago
Legal Counsel
Government of Alberta
Edmonton, AB
The Legal Counsel is expected to competently manage intermediate to senior-level legal matters with medium to high risk and complexity. Advice should be solution-focused, clear, concise,…
Added 6 months ago
Intermediate Air Quality Instrumentation Technician
WSP
Fort Saskatchewan, Alberta
Your impact starts here - As an Intermediate Air Quality Instrumentation Technician, you’ll play a key role in delivering high‑quality ambient air monitoring programs that support…
Added 6 months ago
Intermediate Technology Specialist, Digital Developer
Equitable
Waterloo, Ontario
Build and support mobile and web applications using React, .NET, and JavaScript;
Added 3 months ago
AR
Restaurant Operation Manager (Multi-Unit)
A&W Restaurants
Vernon, British Columbia
- $57,595.2 to $79,880 CAD / year
- Full-time
Basic or Intermediate First Aid certification.
Added 6 months ago
S
Junior Environmental Scientist or EIT
Stantec
Burnaby, BC
- Full-time
You’ll work closely with intermediate and senior staff in both the field and office, gaining practical experience while building the technical foundation needed for a successful career in…
Added 2 months ago
Intermediate Transmission Line Engineer, Power Delivery
WSP
Edmonton, Alberta
…energy integration, and help shape Canada’s energy future. The Intermediate Transmission Line Engineer can be located with any of our Power Delivery teams located in any of our Western…
Added 6 months ago
A
Senior Software Engineer
AltaML
Calgary, AB · Edmonton, AB · Toronto, ON
- Full-time
Actively mentor Intermediate and junior engineers, and model AI-first practice (shared CLAUDE.md, skills library) so it spreads through the pod rather than staying one person's habit.
Added 6 months ago
AA
Analyste – Gestion de la Configuration/Configuration Management Analyst
Aviya Aerospace Systems
Longueuil, Quebec
- Full-time
Aviya Aerospace Systems est un chef de file des services et des solutions d’ingénierie pour applications essentielles destinées à l’aérospatiale et à la défense. Aviya fournit des…
Added 1 month ago
RC
Consultant(e), Aides gouvernementales / Consultant, Government Grants
Ryan Companies US, Inc.
Montreal, QC
- Full-time
…eligibility, and contributing to the drafting of grant analyses, applications, and related documentation. The Consultant also helps prepare hiring and training grant submissions and…
Added 1 month ago
R
Consultant(e), Aides gouvernementales / Consultant, Government Grants
Ryan
Montreal, QC
- Full-time
…eligibility, and contributing to the drafting of grant analyses, applications, and related documentation. The Consultant also helps prepare hiring and training grant submissions and…
Added 6 months ago
HI
Transfer Specialist
HUB International
Remote, Canada
- Full-time
- Remote
Intermediate knowledge of MS Word and Excel & most online meeting platforms

EMS-Tech Inc

Project Management Assistant

Quinte West, ON, Canada
Belleville, ON, K8N 4Z2, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Apr 7, 2026

Original job description

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

We are currently seeking a detail‑oriented and proactive Project Management Assistant to join our dynamic team at EMS‑Tech. In this role, you will support project managers in delivering complex, global engineering projects by ensuring tasks, documentation, and communications are organized and executed with accuracy and professionalism.

As a key contributor to our project delivery process, you will take on a variety of responsibilities that offer both challenge and opportunity. Your strong organizational skills and commitment to quality will help keep projects on track, support effective team collaboration, and contribute to the successful execution of our world‑class engineering solutions.

If you’re looking to develop your project coordination skills within a supportive and collaborative environment - where your work truly makes an impact - this opportunity is for you.

Here are some of the things you’ll be working on:

Key Responsibilities

Support and report to Project Managers on assigned projects, dedicating approximately 75% of your time to one major long‑term project.
Prepare and maintain project spreadsheets, reports, correspondence, and monthly management updates for the VP Projects using Microsoft Office applications.
Assist in managing project schedules, tasks, and deliverables as assigned by Project Managers and the VP Projects.
Participate in project close‑out activities and maintain accurate close‑out documentation.
Attend internal and external project meetings, take detailed notes, and prepare meeting summaries and action registers.
Follow up on action items to ensure timely completion and keep project teams aligned and accountable.
Collaborate with Quality, Engineering, and QMS teams to support real‑time Lessons Learned reporting for ongoing projects.
Perform additional duties as assigned by the Supervisor or VP Projects

Communication & Collaboration

Work closely with cross‑functional team members to support smooth project execution.
Communicate clearly and professionally with suppliers, customers, and internal design teams in both written and verbal formats.
Produce well‑written correspondence and assist with editing technical reports.
Demonstrate strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Project) and other software as needed.
Maintain strict confidentiality and adhere to EMS‑Tech’s intellectual property and information security policies.

Qualifications

Post Secondary Education in Office Administration/Project Management or equivalent.
Strong communication skills and ability to collaborate with team member.
MS Office Suite (Word, Excel) – Intermediate level of proficiency.
Attention to detail.

What We Offer

A collaborative, values-based team culture and stable working environment
Extended healthcare coverage including health, vision, dental, and more
5% Employer Paid Pension Plan
Paid vacation plus 5 Family Responsibility Days annually
Health care spending account
Employee Assistance Program

Career development opportunities
Free onsite parking
Occupational Health Team
Travel opportunities

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.?

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Application Process

Please submit your application by applying directly to the opportunity via our careers page: https://ems-tech.net/careers/ . We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.

Apply About employer

More about this job

Responsibilities

The Project Management Assistant will support project managers by maintaining project documentation, spreadsheets, and reports while ensuring accurate communication across teams. They will also assist in managing project schedules, attending meetings, and tracking action items to ensure successful project delivery.

Requirements

Candidates must have post-secondary education in Office Administration or Project Management and intermediate proficiency in the Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to collaborate effectively in a professional environment are required.

Skills

Project management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Project
Documentation management
Communication
Attention to detail
Scheduling
Reporting
Meeting facilitation
Action item tracking
Collaboration
Technical writing

Benefits

Extended healthcare coverage
Vision insurance
Dental insurance
5% Employer paid pension plan
Paid vacation
5 Family responsibility days
Health care spending account
Employee assistance program
Career development opportunities
Free onsite parking

Visa sponsorship

Not detected in the job text

Keywords

Project Management
Engineering
Bulk Material Handling
OEM
Documentation
Reporting
Scheduling
Microsoft Office
Microsoft Project
Quality Management
Lessons Learned
Cross-functional Collaboration
Technical Reports
Intellectual Property
Information Security
Office Administration
Project Coordination
Stakeholder Communication

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