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Added 5 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 5 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 5 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 5 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 5 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 5 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 5 hours ago
A
Executive Assistant - Head Office
AutoCanada
AB · Edmonton, AB
- Full-time
As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will…
Added 5 hours ago
MJ
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
- Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
Added 6 hours ago
TU
Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,334 to $4,445 CAD / month
- Part-time
The Administrative Assistant will provide administrative support and financial assistance to the Principal Investigator and the employees and students of the WoRCS research lab and will be…
Added 6 hours ago
IH
Nursing Unit Assistant
Interior Health Authority
Kelowna, BC
- Full-time
…beautiful Kelowna, B.C. If you're organized, compassionate, and thrive in a fast-paced environment, we'd love to hear from…
Added 7 hours ago
RD
Branch Operations Assistant
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 7 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Coquitlam, BC
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 7 hours ago
GC
Accounting Assistant III
Garland Commercial Ranges Ltd
Mississauga, ON
- $55,000 to $65,000 CAD / year
Under broad supervision, the Accounting Assistant III provides accounting clerical support in functional areas of the Finance department. This individual performs moderately complex to…
Added 8 hours ago
GB
Executive Assistant
Gorman Bros. Lumber Ltd.
West Kelowna, BC
- Full-time
priorities, coordinating communications, and supporting strategic initiatives while maintaining confidentiality. If
Added 8 hours ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will…
Added 8 hours ago
FV
Administrative Clerk- 12 Month Term (Chilliwack)-1939
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Internship
Performs general clerical duties and routine administrative-related tasks for the Fraser Valley Aboriginal Child and Family Services Society, (FVACFSS). The position’s key results areas…
Added 9 hours ago
R
Branch Operations Assistant
RBC
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 9 hours ago
R
Administrative Assistant
RBC
Coquitlam, BC
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 9 hours ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $55,183.38 to $79,327 CAD / year
- Full-time
Plan, coordinate, and execute special projects and initiatives, including system implementations, acquisitions and integrations, process improvement efforts, internal communications, and…
Added 9 hours ago
AI
Administrative Assistant
American Iron & Metal (AIM)
Levis, QC
- Full-time
Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director,…
Added 9 hours ago
UO
Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | AERL (Aquatic Ecosystems Research Laboratory) (AERL)
- $4,334 to $4,445 CAD / month
- Part-time
The Administrative Assistant will provide administrative support and financial assistance to the Principal Investigator and the employees and students of the WoRCS research lab and will be…
Added 9 hours ago
A
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Vancouver, BC · Toronto, ON
- Full-time
Aritzia is growing and our Executive Support team is growing with it. This is a unique opportunity to be part of the team behind Aritzia’s Executives - directly enabling their efficiency,…
Added 9 hours ago
RB
Administrative Assistant
Royal Bank of Canada
BC · COQUITLAM, British Columbia
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 9 hours ago
RB
Branch Operations Assistant
Royal Bank of Canada
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 9 hours ago
RB
Administrative & Marketing Assistant
Royal Bank of Canada
Courtenay, BC
- Full-time
The RBC Dominion Securities branch located in Courtenay, BC is looking for an Administrative & Marketing Assistant to provide administrative and marketing support to a high performing…

Emterra Group

Administrative Assistant

Regina, SK, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

Original job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports and special projects.

Key Responsibilities

Assist and support the functions of logistics team
Receive and make customer service calls
Prepare documentation for shipments
Prepare and make reports for accounting, operations and administration
Match purchase orders confirming prices and quantity to vendors invoices
Verify receipt of material/services and confirmation of receipt of material/services
Confirm accuracy of employee reimbursement expenses before processing
Coordinate with vendors regarding invoicing, payment inquiries and discrepancies
Respond to vendor inquiries in a timely and professional manner
Collect, track, and analyze data information/data using Excel and other programs
Conduct online research
Review documents
Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
Ordering of printed materials (business cards, forms, stationary, decals etc.)
Take part in other administrative duties and special projects as required

Skills & Qualifications

Strong organizational and time management skills to function in a deadline driven environment
Proficiency in using MS Office (Word, Excel) & Outlook
Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
Resourcefulness, sound judgment and excellent problem-solving skills
Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
Ability to multi-task, prioritize and manage own workflow
A "roll up the sleeves" attitude and highly detail-oriented work style
Superior communication, writing, editing and research skills
Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

Opportunity to be part of one of Canada’s Greenest Employers!
Competitive wages!
Comprehensive health benefits (health, dental, and more depending on what you choose)!
Employee Assistance Program, paid for by the company!
Be part of an entrepreneurial organization that wants to continue to learn and grow!
Ability to have an impact and make a change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.

Apply About employer

More about this job

Responsibilities

Support logistics and operations by preparing shipment documents and reports, managing purchase orders and vendor invoices, coordinating employee reimbursements, and responding to customer and vendor inquiries. Track and analyze data, conduct research, maintain promotional and printed-material inventories, and assist with correspondence and special projects.

Requirements

The role calls for strong organizational and time-management skills, proficiency with Microsoft Office - especially Word, Excel, and Outlook - and excellent communication, writing, editing, and research abilities. Candidates should be detail-oriented, resourceful, proactive, able to solve problems, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Skills

Organization
Time Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Interpersonal Skills
Problem-Solving
Attention to Detail
Multitasking
Prioritization
Data Analysis
Research
Writing and Editing
Vendor Coordination

Benefits

Competitive Wages
Health Benefits
Dental Benefits
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Logistics
Operations
Customer Service
Shipment Documentation
Purchase Orders
Vendor Invoices
Invoice Reconciliation
Employee Reimbursements
Data Tracking
Data Analysis
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Reports
Online Research
Correspondence
Confidential Documents
Vendor Coordination
Inventory Management
Promotional Products
Printed Materials
Administrative Support
Waste Diversion
Circular Economy

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