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Added 14 mins ago
Assistant to the Chair
University of Toronto
Toronto, ON
…largest art history department in North America by undergraduate program enrolments and a leader in reinventing art history education. The Department’s vibrant academic community, extensive…
Added 27 mins ago
Administrative Coordinator/Audit Assistant
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Full-time
Under the guidance of Internal Audit Management and senior auditors, the AC/AA is a hybrid position that supports Internal Audit’s goals by taking part in audits to determine the adequacy…
Added 29 mins ago
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Employee Assistant Program coverage for all employees.
Added 43 mins ago
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Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 43 mins ago
Centre Director – Innalik School
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Added 1 hour ago
Certified Dental Assistant (CDA)
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Added 3 hours ago
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Care Support Assistant - Temporary Full Time Evenings
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Added 4 hours ago
Care Support Assistant UN - Temporary Part Time Evenings ( 6 months)
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Care Support Assistant - Temporary Part Time (6 months)
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Channel Sales HVAC Specialist
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Milton, ON · Ottawa, ON · Toronto, ON · Montreal, QC
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…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 5 hours ago
Executive Assistant – Health & Safety Department
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Montreal, QC
The Executive Assistant within Pomerleau’s Health, Safety, department plays a pivotal role in supporting senior leadership through high-level administrative and organizational expertise.…
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Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice…
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Therapy Assistant
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SE Health is currently hiring Therapy Assistant to work at Cortellucci Vaughan Hospital for our acute care programs. The Therapy Assistant will support the Therapist in providing services…
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Health Care Assistant
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Vancouver, BC
$25 to $27 CAD / hour
Part-time
Working as a Health Care Assistant at Senior Helpers of Vancouver provides a unique opportunity for a truly rewarding career in a field you can be proud of. By choosing to work for Senior…
Added 10 hours ago
Customer Care Representative
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Added 10 hours ago
Pharmacy Assistant, L1
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Burnaby, BC
$18 to $22 USD / hour
Full-time
Experience as a Pharmacy Assistan t or certif ication from an accredited Pharmacy Assistant program is preferred, but not required - training will be provided for the position
Added 10 hours ago
Pharmacy Assistant (Union)
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$19.21 USD / hour
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Experience as a Pharmacy Assistan t or certif ication from an accredited Pharmacy Assistant program is preferred, but not required - training will be provided for the position
Added 12 hours ago
Store Manager - Lime Ridge Mall (New Store Opening!)
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Hamilton, ON
Full-time
…environment. Coaching and developing people energizes you! You empower Assistant Managers, Key Leads, and Sales Associates to grow, perform, and succeed together. At your core, you’re a…
Added 12 hours ago
Assistant Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
Full-time
We’re building an incredible team for our newest store and are looking for an enthusiastic Assistant Store Manager to help bring it all to life. In this role, you’ll partner closely with…
Added 13 hours ago
Administrative Assistant
Emterra Group
Regina, SK
Full-time
Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor…

Emterra Group

Administrative Assistant

Regina, SK, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports and special projects.

Key Responsibilities

Assist and support the functions of logistics team
Receive and make customer service calls
Prepare documentation for shipments
Prepare and make reports for accounting, operations and administration
Match purchase orders confirming prices and quantity to vendors invoices
Verify receipt of material/services and confirmation of receipt of material/services
Confirm accuracy of employee reimbursement expenses before processing
Coordinate with vendors regarding invoicing, payment inquiries and discrepancies
Respond to vendor inquiries in a timely and professional manner
Collect, track, and analyze data information/data using Excel and other programs
Conduct online research
Review documents
Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
Ordering of printed materials (business cards, forms, stationary, decals etc.)
Take part in other administrative duties and special projects as required

Skills & Qualifications

Strong organizational and time management skills to function in a deadline driven environment
Proficiency in using MS Office (Word, Excel) & Outlook
Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
Resourcefulness, sound judgment and excellent problem-solving skills
Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
Ability to multi-task, prioritize and manage own workflow
A "roll up the sleeves" attitude and highly detail-oriented work style
Superior communication, writing, editing and research skills
Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

Opportunity to be part of one of Canada’s Greenest Employers!
Competitive wages!
Comprehensive health benefits (health, dental, and more depending on what you choose)!
Employee Assistance Program, paid for by the company!
Be part of an entrepreneurial organization that wants to continue to learn and grow!
Ability to have an impact and make a change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.

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More about this job

Responsibilities

Support logistics and operations by preparing shipment documents and reports, managing purchase orders and vendor invoices, coordinating employee reimbursements, and responding to customer and vendor inquiries. Track and analyze data, conduct research, maintain promotional and printed-material inventories, and assist with correspondence and special projects.

Requirements

The role calls for strong organizational and time-management skills, proficiency with Microsoft Office - especially Word, Excel, and Outlook - and excellent communication, writing, editing, and research abilities. Candidates should be detail-oriented, resourceful, proactive, able to solve problems, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Skills

Organization
Time Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Interpersonal Skills
Problem-Solving
Attention to Detail
Multitasking
Prioritization
Data Analysis
Research
Writing and Editing
Vendor Coordination

Benefits

Competitive Wages
Health Benefits
Dental Benefits
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Logistics
Operations
Customer Service
Shipment Documentation
Purchase Orders
Vendor Invoices
Invoice Reconciliation
Employee Reimbursements
Data Tracking
Data Analysis
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Reports
Online Research
Correspondence
Confidential Documents
Vendor Coordination
Inventory Management
Promotional Products
Printed Materials
Administrative Support
Waste Diversion
Circular Economy

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