Office & administration jobs in Canada

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Added 7 days ago
MU
Office Assistant A (Manager/Librarian - McGill Symphony Orchestra)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 7 days ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
…and quality improvement project(s) as carried out within the Office of Surgical research (OSR) and Office of Surgical Quality (OSQ) within the Department of…
Added 7 days ago
P&
Superviseur des opérations / Operations Supervisor
Pratt & Whitney
Longueuil, QC
- Full-time
Le poste est à temps plein, du lundi au vendredi, sur le quart de jour, à Longueuil, et s’effectue exclusivement en présentiel · Superviser le changement de quart de travail;
Added 7 days ago
EG
Administrative Assistant
Emterra Group
Regina, SK
- Full-time
Prepare and make reports for accounting, operations and administration
Added 7 days ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Added 7 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Availability to work in the office four days per week
Added 7 days ago
TF
Office Manager, Underwriting and Client Satisfaction
Trevor Frances Recruitment
Toronto, ON
- Full-time
…within the investment and insurance industry to find their next Office Manager, Underwriting and Client…
Added 7 days ago
H
Unit Clerk
HealthCareersInSask.ca
Kamsack, SK
- Full-time
Added 7 days ago
TS
Event Planner | Planificateur d'événements
TD SYNNEX
Mississauga, ON
- Full-time
Added 7 days ago
MU
Office Assistant A (Manager/Librarian - Schulich Singers)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 7 days ago
NH
ADMINISTRATIVE ASSISTANT, CLINICAL RESEARCH
Northern Health - BC
Prince George, BC
- Full-time
Added 7 days ago
B
Executive Assistant
Brookfield
Toronto, ON
- Full-time
To qualify, candidates must have/be:
Added 7 days ago
BC
Microsoft Dynamics 365 F&O Asset Management Consultant
BDO Canada
Canada
- Full-time
We support your achievement of personal goals outside of the office and making an impact on your community.
Added 7 days ago
BA
Executive Assistant
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
To qualify, candidates must have/be:
Added 7 days ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
Added 7 days ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON · North York, ON
- $50,000 to $60,000 CAD / year
- Full-time
This is a full-time, on-site position requiring five days per week in the office
Added 7 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
Vancouver, BC
- Full-time
Added 7 days ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $115,000 CAD / year
- Contract
This is a role that is in the office 5 days. The office is DT Toronto and it is a 5 minute walk from Union Station.
Added 7 days ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position…
Added 7 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Availability to work in the office four days per week
Added 7 days ago
Managing Director, Mid-Market M&A Advisory - Montreal
Scotiabank
Montreal, QC
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
La Crête, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Eaglesham, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mclennan, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Manning, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Emterra Group

Administrative Assistant

Regina, SK, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports and special projects.

Key Responsibilities

Assist and support the functions of logistics team
Receive and make customer service calls
Prepare documentation for shipments
Prepare and make reports for accounting, operations and administration
Match purchase orders confirming prices and quantity to vendors invoices
Verify receipt of material/services and confirmation of receipt of material/services
Confirm accuracy of employee reimbursement expenses before processing
Coordinate with vendors regarding invoicing, payment inquiries and discrepancies
Respond to vendor inquiries in a timely and professional manner
Collect, track, and analyze data information/data using Excel and other programs
Conduct online research
Review documents
Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
Ordering of printed materials (business cards, forms, stationary, decals etc.)
Take part in other administrative duties and special projects as required

Skills & Qualifications

Strong organizational and time management skills to function in a deadline driven environment
Proficiency in using MS Office (Word, Excel) & Outlook
Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
Resourcefulness, sound judgment and excellent problem-solving skills
Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
Ability to multi-task, prioritize and manage own workflow
A "roll up the sleeves" attitude and highly detail-oriented work style
Superior communication, writing, editing and research skills
Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

Opportunity to be part of one of Canada’s Greenest Employers!
Competitive wages!
Comprehensive health benefits (health, dental, and more depending on what you choose)!
Employee Assistance Program, paid for by the company!
Be part of an entrepreneurial organization that wants to continue to learn and grow!
Ability to have an impact and make a change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.

Apply on LinkedIn About employer

More about this job

Responsibilities

Support logistics and operations by preparing shipment and accounting documentation, processing purchase orders, invoices, and employee reimbursements, and responding to customer and vendor inquiries. Track and analyze data, prepare reports and correspondence, manage promotional and printed materials, and assist with administrative duties and special projects.

Requirements

The role calls for strong organizational and time-management skills, proficiency with Microsoft Office and Outlook, and effective communication, writing, editing, and research abilities. Candidates should be detail-oriented, resourceful, proactive, and able to manage competing priorities in a deadline-driven, fast-paced environment.

Skills

Organization
Time Management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Interpersonal Skills
Problem-Solving
Multitasking
Prioritization
Attention to Detail
Data Analysis
Customer Service
Writing and Editing
Research
Vendor Coordination

Benefits

Health Benefits
Dental Benefits
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Logistics
Operations
Shipment Documentation
Customer Service
Purchase Orders
Vendor Invoices
Invoice Reconciliation
Employee Reimbursements
Data Tracking
Data Analysis
Microsoft Excel
Microsoft Word
Microsoft Outlook
Accounting Reports
Vendor Coordination
Online Research
Document Review
Confidential Correspondence
Inventory Management
Promotional Products
Printed Materials
Administrative Support
Special Projects
Waste Diversion
Recycling
Circular Economy

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Office & administration jobs in Canada

Office Assistant A (Manager/Librarian - McGill Symphony Orchestra)