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Added 3 hours ago
RM
Environmental Services I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Environmental Services Department strives to ensure a clean and safe environment for patients, visitors, and staff. The duties of the department are carried out to the highest possible…
Added 4 hours ago
MO
March Break Camp - Inclusion Staff
Municipality of Clarington
Courtice, ON
- $20 to $20.65 CAD / hour
- Internship
The Municipality of Clarington’s Public Services Department, Community Services, Division is looking for dynamic, thoughtful, and resourceful staff to work with recreation program…
Added 4 hours ago
B
Power Engineer - 5th Class
BGIS
AB · Edmonton, AB
- Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Power Engineer – 5 th Class is also responsible…
Added 4 hours ago
B
Power Engineer - 5th Class
BGIS
AB · Edmonton, AB
- Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Power Engineer – 5 th Class is also responsible…
Added 5 hours ago
AE
Underground Emergency Response Specialist
Agnico Eagle Mines Limited
Cochrane, ON
- Full-time
Mitigation of fires/explosions and environmental incidents and saving of life and company property;
Added 5 hours ago
RS
Diesel Truck Technician Trainee
Ryder System, Inc.
Toronto, ON · Etobicoke, ON
- Full-time
…hand held devices to properly identify customer and required services. Perform multi-point inspection on inbound units as required by company policies and procedures. This includes checking…
Added 5 hours ago
L
Senior Project Manager
Ledcor
Edmonton, AB
- Full-time
Apply Now! Join our Technical Services team in Edmonton, AB today!
Added 6 hours ago
Bales - Rover (Scale Operator/Traffic Bin Spotter)
Human Resources
Sharon, ON
…years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New…
Added 6 hours ago
J
Gestionnaire des installations / Facility Manager
JLL
Dorval, QC · Montreal, QC · CAN-CLIENT Montreal-Pharmascience - Royalmount (RMT)
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 7 hours ago
Instrumentation & Controls Engineer
Kiewit
Calgary, AB
…model for power facilities. We offer a variety of engineering services, including owner's engineering, project development, detailed engineering and design, construction management and…
Added 7 hours ago
RM
Environmental Services I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Environmental Services Department strives to ensure a clean and safe environment for patients, visitors, and staff. The duties of the department are carried out to the highest possible…
Added 7 hours ago
B
Power Engineer - 5th Class
BGIS
Edmonton, AB
- Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Power Engineer – 5th Class is also responsible…
Added 8 hours ago
Engineer In Training-TS001
City of London
London, ON
Prepare acquisition documents for engineering consulting and construction services in accordance with the City’s Procurement of Goods and Services policy.
Added 8 hours ago
E3
Operations Manager
Environmental 360 Solutions
Sudbury, ON · Greater Sudbury, ON
- $80,000 to $90,000 CAD / year
- Full-time
At Environmental 360 Solutions Ltd. (E360S), we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership,…
Added 8 hours ago
24 - Comprehensive Health Promotion - HPS - CUPE
Windsor-Essex County Health Unit
Windsor, ON
…and evaluating evidence‑informed health promotion programs, services, and communication campaigns. Working within a population health promotion framework, the role serves community members,…
Added 8 hours ago
M
Senior Manager, Regional Control
Metrolinx
Oakville, ON
- Full-time
…internal business units, customers, external railways, emergency services, and partner…
Added 8 hours ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
- Full-time
Added 9 hours ago
S
Project Manager I
Sanya’k̓ula
Vancouver, BC
- Full-time
…responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.…
Added 9 hours ago
S
Project Manager I
Sanya’k̓ula
Vancouver, BC
- Full-time
…responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.…
Added 9 hours ago
S
Project Manager I
Sanya’k̓ula
Burnaby, BC
- Full-time
…responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.…
Added 9 hours ago
LC
Fashion Design Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…greater flexibility, better control over the quality of its services, and deeper respect towards the various cultures it works…
Added 9 hours ago
LC
Interior Design Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…greater flexibility, better control over the quality of its services, and deeper respect towards the various cultures it works…
Added 10 hours ago
GB
General Maintenance Worker, Waterfront
George Brown Polytechnic
Toronto, ON
- Full-time
…tasks and duties in support of various general maintenance services provided by the Facilities Management Department but not limited to plumbing, architectural, structural, electrical, and…
Added 10 hours ago
CC
Cleaning Supervisor (Warehouse Calgary)
Commercial Cleaning Services
Calgary, AB
- Part-time
At Commercial Cleaning Services, we’re proud to call ourselves professional cleaners, with industry leading training programs, environmentally friendly cleaning products and practices, and…
Added 10 hours ago
SUPERVISOR FLEET SERVICES
City of Toronto
Toronto, ON
Division & Section: Fleet Services, Fleet Svcs Maintenance Operations

Emterra Group

Administrative Assistant

Regina, SK, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports and special projects.

Key Responsibilities

Assist and support the functions of logistics team
Receive and make customer service calls
Prepare documentation for shipments
Prepare and make reports for accounting, operations and administration
Match purchase orders confirming prices and quantity to vendors invoices
Verify receipt of material/services and confirmation of receipt of material/services
Confirm accuracy of employee reimbursement expenses before processing
Coordinate with vendors regarding invoicing, payment inquiries and discrepancies
Respond to vendor inquiries in a timely and professional manner
Collect, track, and analyze data information/data using Excel and other programs
Conduct online research
Review documents
Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
Ordering of printed materials (business cards, forms, stationary, decals etc.)
Take part in other administrative duties and special projects as required

Skills & Qualifications

Strong organizational and time management skills to function in a deadline driven environment
Proficiency in using MS Office (Word, Excel) & Outlook
Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
Resourcefulness, sound judgment and excellent problem-solving skills
Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
Ability to multi-task, prioritize and manage own workflow
A "roll up the sleeves" attitude and highly detail-oriented work style
Superior communication, writing, editing and research skills
Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

Opportunity to be part of one of Canada’s Greenest Employers!
Competitive wages!
Comprehensive health benefits (health, dental, and more depending on what you choose)!
Employee Assistance Program, paid for by the company!
Be part of an entrepreneurial organization that wants to continue to learn and grow!
Ability to have an impact and make a change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.

Apply About employer

More about this job

Responsibilities

Support logistics and operations by preparing shipment and accounting documentation, processing purchase orders, invoices, and employee reimbursements, and responding to customer and vendor inquiries. Track and analyze data, prepare reports and correspondence, manage promotional and printed materials, and assist with administrative duties and special projects.

Requirements

The role calls for strong organizational and time-management skills, proficiency with Microsoft Office and Outlook, and effective communication, writing, editing, and research abilities. Candidates should be detail-oriented, resourceful, proactive, and able to manage competing priorities in a deadline-driven, fast-paced environment.

Skills

Organization
Time Management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Interpersonal Skills
Problem-Solving
Multitasking
Prioritization
Attention to Detail
Data Analysis
Customer Service
Writing and Editing
Research
Vendor Coordination

Benefits

Health Benefits
Dental Benefits
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Logistics
Operations
Shipment Documentation
Customer Service
Purchase Orders
Vendor Invoices
Invoice Reconciliation
Employee Reimbursements
Data Tracking
Data Analysis
Microsoft Excel
Microsoft Word
Microsoft Outlook
Accounting Reports
Vendor Coordination
Online Research
Document Review
Confidential Correspondence
Inventory Management
Promotional Products
Printed Materials
Administrative Support
Special Projects
Waste Diversion
Recycling
Circular Economy

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