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Added 3 mins ago
Specialist, Operations - Tax Operations
Royal Bank of Canada
Mississauga, ON
Full-time
As a Specialist, Operations, Tax Operations, you will support client’s year-end tax reporting requirements with Canadian tax authorities, including the CRA and Revenu Quebec (RQ). You will…
Added 3 mins ago
Specialist, Field Representative
Trimac Transportation
Richmond, BC
Full-time
The Specialist, Field Representative is responsible for supporting the Terminal Manager in the efficient, safe, and profitable delivery of service to our customers in an assigned designated…
Added 17 mins ago
Data Entry Specialist, Entry Level
Jobright.ai
Canada
Full-time
…route to the best job outcomes. The Entry-Level Data Entry Specialist will help maintain accurate and reliable job, company, and operational data by entering, reviewing, organizing, and…
Added 17 mins ago
Operations Specialist AI
Dawn Recruiting Agency
Toronto, ON
$80,000 to $115,000 CAD / year
Full-time
Join our innovative team as an Operations Specialist AI, where you will play a pivotal role in managing and optimizing artificial intelligence-driven operations. This dynamic position…
Added 17 mins ago
Accounts Payable Specialist, NA
Vantage
Montreal, QC
Full-time
…oversight and engaging with senior-level managers or directors. The specialist handles complex challenges in invoice reconciliation, vendor relationships, and process optimization, while…
Added 18 mins ago
Customer Data & Identity Specialist
Vacances Air Canada Vacations / Air Canada Rouge
Montreal, QC
Reporting to the Digital Analytics Manager, the Specialist ensures that customer data provided by Enterprise Data team is accurately mapped, standardized, unified, and made activation‑ready…
Added 18 mins ago
Truth and Reconciliation, and Equity, Diversity and Inclusion Specialist B044-26
Legal Aid BC
Vancouver, BC
POSITION: TRUTH AND RECONCILIATION, AND EQUITY, DIVERSITY, AND INCLUSION (T&R AND EDI) SPECIALIST
Added 18 mins ago
Hospital Director
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Quebec, QC
…day-to-day operations of a multi veterinarian, 24-hour emergency, specialist and referral hospital. The successful candidate will be able to develop effective management systems to…
Added 18 mins ago
Educational Technology Coordinator
University of Alberta
Edmonton, AB
Full-time
…within the Faculty of Pharmacy and Pharmaceutical Sciences, as operational priorities and capacity permit. The position serves as the Faculty's educational technology specialist for these…
Added 33 mins ago
Procurement Specialist
Recycle Track Systems
ON · AB · BC
$65,000 to $75,000 CAD / year
…Procurement, the position contributes to cost savings, compliance, and operational…
Added 33 mins ago
Staff Software Engineer
TD
Toronto, ON
Full-time
Conduct code reviews to ensure adherence to quality, standards compliance, reusability and ease of maintenance, Operational Readiness Reviews, and supporting gating and review sign-offs for…
Added 33 mins ago
Client Success Enablement Specialist
Morgan Stanley
Calgary, AB
Full-time
The Client Success Enablement Specialist is an operational role within the Client Success Management Processing Center, executing tasks associated with stock plan administration events,…
Added 33 mins ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB · MB - Life Benefits Wpg
Full-time
…coordination, implementation support, employee meetings, and ongoing operational…
Added 48 mins ago
Proposal Specialist
WSP
Montreal, QC
As a Proposal Specialist within WSP’s Strategic Opportunities and Proposals Team for the Earth & Environment business in Quebec, you will play a key role in developing clear, compelling,…
Added 48 mins ago
Director, Payments Chapter Lead-1
CIBC
Toronto, ON
Full-time
…a collaborative culture, ensure quality delivery, and build specialist expertise aligned with CIBC’s client aspirations. Payments expertise is at the heart of this role - you’ll leverage…
Added 48 mins ago
Senior Payroll Specialist (Contract)
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as a Senior Payroll Specialist (Contract). In this position, you will play a key role in the day-to-day operational oversight of payroll…
Added 48 mins ago
Associate Director, Roynat Capital, Commercial Banking, Hospitality - Montreal
Scotiabank
Montreal, QC
Acts as an Industry Specialist, providing guidance and expertise.
Added 48 mins ago
Planificateur maintenance / Maintenance Planner
Hitachi
Varennes, QC · (HE)Office_QC, Varennes
Full-time
…Industrial Engineering department, we are looking for a Technical Specialist. You will contribute to equipment reliability, optimize management tools, and support operations. This role will…
Added 48 mins ago
Spécialiste en technologies de l'information (TI) et technologies opérationnelles (TO)
Hitachi
Varennes, QC · (HE)Office_QC, Varennes
Full-time
As a Factory IT/OT Specialist at Hitachi Energy’s Varennes location, you will provide onsite support for factory-owned and managed IT/OT assets. You will support office IT and shop floor…
Added 1 hour ago
Specialist, Operational Policy Analysis
CMHC - SCHL
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Halifax, NS · Calgary, AB
Join the Multi Unit Risk Management, Strategy & Products team under the direction of Steve Mckinnon, in the Specialist, Operational Policy Analysis position, where our partners view CMHC as…
Added 1 hour ago
Contract Specialist
North American Construction Group Inc.
Edmonton, AB
Full-time
We are seeking a Contract Specialist to support Operations by providing practical, operations-focused advice relating to existing and proposed contracts that will allow the company to…
Added 1 hour ago
Internal Medicine Specialist (Outpatient)
Neobridge Healthcare
AB · Edmonton, AB
Full-time
Edmonton, Alberta | Outpatient Specialist Clinic
Added 1 hour ago
Specialist, Procurement Intel CSO Projects
Hays
Toronto, ON
$100,000 to $110,000 CAD / year
Full-time
We are currently seeking a Specialist, Procurement Intel CSO Projects to join our Growth Projects Procurement team in Toronto, Ontario.
Added 1 hour ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB
Full-time
…coordination, implementation support, employee meetings, and ongoing operational…
Added 1 hour ago
Process Implementation Specialist
R W Tomlinson
Ottawa, ON
The Process Implementation Specialist will independently lead process initiatives from definition through implementation and closeout. Reporting to the Process Implementation Manager, this…

Encepta

HR Coordinator

Burnaby, BC, V5C 6A8, Canada

Job type: Full-time
Experience: At least 2 years experience in HR coordination, HR administration, or another comparable process-focused role.
Posting language: English
Posted: Sep 21, 2026

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Original job description

HR COORDINATOR

Role Overview

Encepta is looking for an organized and dependable HR Coordinator to take ownership of the day-to-day processes that keep our people operations running smoothly.

This is a hands-on operational role covering onboarding, offboarding, employee documentation, leave administration, HRIS management and reporting. You will work closely with our Director of People & Culture, Talent Specialist, embedded recruiter and corporate services team.

The right person will enjoy creating order, maintaining accurate records and ensuring important processes are completed correctly and on time, even when priorities change.

Why work for Encepta?

Encepta is a growing Canadian infrastructure company providing planning, design and data-collection services to telecommunications providers, utilities and municipalities. We combine technical expertise, innovative tools and practical field knowledge to help our clients build better networks and more connected communities.

What You'll Be Doing

Onboarding and Offboarding

Coordinate onboarding from start to finish, including documentation, systems access, benefits enrolment, and first-week arrangements.
Work with hiring managers and corporate services to ensure new employees are ready for their first day.
Coordinate offboarding documentation, benefits termination, employee records and exit administration

Employee Services

Prepare employment verification letters, income confirmation letters, government forms, and other employee correspondence.
Coordinate employee training enrolments and changes.
Act as a reliable first point of contact for routine employee enquiries and escalate sensitive matters appropriately.
Administer maternity and parental leave, short- and long-term disability leave, and workers’ compensation processes.

HR Systems and Reporting

Maintain BambooHR as the organization’s accurate system of record.
Keep employee files complete, confidential, and audit-ready.
Prepare regular reporting on headcount, turnover, tenure, and training compliance.
Review HR data for inconsistencies and flag anything requiring further attention.
Support payroll by gathering and verifying employee information in partnership with Finance.

HR Programs and Compliance

Help maintain employee handbooks, policies, and document templates.
Support performance review and compensation cycles through scheduling, tracking, data preparation, and follow-up.
Maintain safety training and employment standards trackers across the provinces in which we operate.
Document and improve HR processes so they can be followed consistently.

What You'll Bring

At least 2 years experience in HR coordination, HR administration, or another comparable process-focused role.
Post-secondary education in Human Resources, Business Administration or a related field.
Hands-on experience using an HRIS such as BambooHR, Dayforce, ADP or a similar platform.
Working knowledge of Canadian employment standards, benefits administration and employee leave processes.
Strong Excel or Google Sheets skills, with the ability to identify errors or inconsistencies in data.
Excellent organisation and follow-through, including the ability to manage multiple open priorities without losing track of important details.
Clear and professional written communication skills.
Sound judgement and genuine discretion when handling confidential information.
A willingness to build and document processes where established procedures do not yet exist.

What Success Looks Like

During your first year, you will:

Take ownership of the daily HR coordination workflow and improve the accuracy of our employee records and BambooHR data.
Establish consistent, documented onboarding and offboarding processes.
Ensure employee requests and recurring reports are completed accurately and on time.
Become the person who understands how our core HR processes work and has documented them clearly enough for others to follow.

Apply today and help shape the employee experience at Encepta.

Encepta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees from all backgrounds can succeed. We are committed to strengthening representation within our teams, including through the employment of individuals from BIPOC communities and business decisions informed by the Truth and Reconciliation Commission of Canada.

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More about this job

Responsibilities

The HR Coordinator will manage day-to-day people operations including onboarding, offboarding, and leave administration. They will also maintain HRIS records, prepare reports, and support payroll and performance review cycles.

Requirements

Candidates must have at least 2 years of experience in HR coordination or administration and post-secondary education in a related field. Proficiency with HRIS platforms and strong Excel or Google Sheets skills are required.

Skills

HRIS management
Onboarding
Offboarding
Employee documentation
Leave administration
Reporting
BambooHR
Excel
Google Sheets
Payroll support
Performance review
Compensation cycles
Employment standards
Data analysis
Communication

Benefits

Benefits enrolment

Visa sponsorship

Not detected in the job text

Keywords

HRIS
BambooHR
Onboarding
Offboarding
Payroll
Leave administration
Employee records
Performance review
Compensation
Employment standards
Data reporting
Excel
Google Sheets
Human Resources
Infrastructure
Compliance
Employee services
Documentation
Headcount
Turnover

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