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Added 5 mins ago
Service Now Technical Solutions Lead - CSDM, IT Asset & Service Configuration
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
The ServiceNow Technical Solutions Lead plays a pivotal role in implementing and advancing the Common Service Data Model (CSDM) practice. This role is responsible for ensuring the…
Added 19 mins ago
Sr TA Advisor
MDA
Sainte-Anne-de-Bellevue, QC
Full-time
MDA Space is seeking a Sr Recruiter (12 Month Contract) to join our dynamic Talent Acquisition Team ideally based at our Montreal office.
Added 50 mins ago
HR Coordinator
Encepta
Burnaby, BC
Full-time
…our Director of People & Culture, Talent Specialist, embedded recruiter and corporate services…
Added 50 mins ago
Deskside Consultant
Long View Systems
Vancouver, BC
…on-site in Vancouver! In this role, you will leverage your technical skills and provide an excellent customer experience, while building your experience and growing your career with Long…
Added 50 mins ago
IT Ops Specialist
TD
Mississauga, ON
Full-time
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Added 1 hour ago
Mining Technology Implementation Specialist
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…Implementation Specialist will provide expertise and ongoing technical support to assist the support and operations teams and customers on the installation and operation of Caterpillar®…
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Added 1 hour ago
Program Assistant, Information Management
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Ability to work independently and collaboratively with business units, IM staff, technical specialists, students, project personnel, and other stakeholders.
Added 1 hour ago
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…sales and knowledge of hydraulic / fluid power or a related technical discipline would be a strong…
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Under supervision of the Corporate Services Technical Advisor, developing and updating Ontario and Federal Corporate Services' precedents and processes.
Added 1 hour ago
Technical Program Manager
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Toronto, ON
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WE ARE HIRING | Technical Program Manager / Technical Program Lead | Toronto, ON (Hybrid 3 days a week onsite)
Added 1 hour ago
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The ability to evaluate technical trade-offs, improve existing systems pragmatically, and take ownership from discovery through delivery
Added 1 hour ago
Manager - Stress Testing Data, Controls and Analytics
TD
Toronto, ON
Full-time
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Added 1 hour ago
Sr. IT Ops Analyst
TD
Mississauga, ON
Full-time
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Added 2 hours ago
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Good technical skills and understanding of cross-sectional anatomy
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Senior Software Developer, SharePoint & Microsoft Power Apps
Workplace Safety and Insurance Board (WSIB)
ON · Ontario, Canada
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The successful candidate will apply advanced skills in application design, technical systems analysis, solution architecture, development, implementation, transition to operations,…
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Associate, Product Control
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Technical proficiency gained through education and/or business experience.
Added 2 hours ago
Branch Manager
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Provides technical training and support to branch employees to maintain operational and sales effectiveness and recommends improvements.
Added 2 hours ago
Manager - Finance, FP&A
BMO
Toronto, ON · BMOPLACE
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Provides specialized consulting, analytical and technical support.
Added 2 hours ago
Head of Global Benefits and Retirement Savings Programs
PartnerRE Ltd.
Toronto, ON
$125,000 to $175,000 CAD / year
…external partners.This is a highly visible position requiring deep technical expertise, strong commercial and negotiation skills, sound judgment, and the ability to influence senior…
Added 2 hours ago
Heavy Duty Mechanic or Millwright - Journeyperson
Finning
Edmonton, AB
Full-time
Collaborate with onsite technical services to diagnose component failure and provide feedback and discussion
Added 2 hours ago
Heavy Duty Mechanic - The Cat Rental Store - Fort McMurray
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Fort McMurray, AB
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Complete technical documentation (service reports, warranty, crossover notes)

Encepta

HR Coordinator

Burnaby, BC, V5C 6A8, Canada

Job type: Full-time
Experience: At least 2 years experience in HR coordination, HR administration, or another comparable process-focused role.
Posting language: English
Posted: Sep 21, 2026

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Original job description

HR COORDINATOR

Role Overview

Encepta is looking for an organized and dependable HR Coordinator to take ownership of the day-to-day processes that keep our people operations running smoothly.

This is a hands-on operational role covering onboarding, offboarding, employee documentation, leave administration, HRIS management and reporting. You will work closely with our Director of People & Culture, Talent Specialist, embedded recruiter and corporate services team.

The right person will enjoy creating order, maintaining accurate records and ensuring important processes are completed correctly and on time, even when priorities change.

Why work for Encepta?

Encepta is a growing Canadian infrastructure company providing planning, design and data-collection services to telecommunications providers, utilities and municipalities. We combine technical expertise, innovative tools and practical field knowledge to help our clients build better networks and more connected communities.

What You'll Be Doing

Onboarding and Offboarding

Coordinate onboarding from start to finish, including documentation, systems access, benefits enrolment, and first-week arrangements.
Work with hiring managers and corporate services to ensure new employees are ready for their first day.
Coordinate offboarding documentation, benefits termination, employee records and exit administration

Employee Services

Prepare employment verification letters, income confirmation letters, government forms, and other employee correspondence.
Coordinate employee training enrolments and changes.
Act as a reliable first point of contact for routine employee enquiries and escalate sensitive matters appropriately.
Administer maternity and parental leave, short- and long-term disability leave, and workers’ compensation processes.

HR Systems and Reporting

Maintain BambooHR as the organization’s accurate system of record.
Keep employee files complete, confidential, and audit-ready.
Prepare regular reporting on headcount, turnover, tenure, and training compliance.
Review HR data for inconsistencies and flag anything requiring further attention.
Support payroll by gathering and verifying employee information in partnership with Finance.

HR Programs and Compliance

Help maintain employee handbooks, policies, and document templates.
Support performance review and compensation cycles through scheduling, tracking, data preparation, and follow-up.
Maintain safety training and employment standards trackers across the provinces in which we operate.
Document and improve HR processes so they can be followed consistently.

What You'll Bring

At least 2 years experience in HR coordination, HR administration, or another comparable process-focused role.
Post-secondary education in Human Resources, Business Administration or a related field.
Hands-on experience using an HRIS such as BambooHR, Dayforce, ADP or a similar platform.
Working knowledge of Canadian employment standards, benefits administration and employee leave processes.
Strong Excel or Google Sheets skills, with the ability to identify errors or inconsistencies in data.
Excellent organisation and follow-through, including the ability to manage multiple open priorities without losing track of important details.
Clear and professional written communication skills.
Sound judgement and genuine discretion when handling confidential information.
A willingness to build and document processes where established procedures do not yet exist.

What Success Looks Like

During your first year, you will:

Take ownership of the daily HR coordination workflow and improve the accuracy of our employee records and BambooHR data.
Establish consistent, documented onboarding and offboarding processes.
Ensure employee requests and recurring reports are completed accurately and on time.
Become the person who understands how our core HR processes work and has documented them clearly enough for others to follow.

Apply today and help shape the employee experience at Encepta.

Encepta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees from all backgrounds can succeed. We are committed to strengthening representation within our teams, including through the employment of individuals from BIPOC communities and business decisions informed by the Truth and Reconciliation Commission of Canada.

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More about this job

Responsibilities

The HR Coordinator will manage day-to-day people operations including onboarding, offboarding, and leave administration. They will also maintain HRIS records, prepare reports, and support payroll and performance review cycles.

Requirements

Candidates must have at least 2 years of experience in HR coordination or administration and post-secondary education in a related field. Proficiency with HRIS platforms and strong Excel or Google Sheets skills are required.

Skills

HRIS management
Onboarding
Offboarding
Employee documentation
Leave administration
Reporting
BambooHR
Excel
Google Sheets
Payroll support
Performance review
Compensation cycles
Employment standards
Data analysis
Communication

Benefits

Benefits enrolment

Visa sponsorship

Not detected in the job text

Keywords

HRIS
BambooHR
Onboarding
Offboarding
Payroll
Leave administration
Employee records
Performance review
Compensation
Employment standards
Data reporting
Excel
Google Sheets
Human Resources
Infrastructure
Compliance
Employee services
Documentation
Headcount
Turnover

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