Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,366
Employers: 3,480

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,286 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 10 days ago
Executive Assistant, Department of Pathology
University of Saskatchewan
Saskatoon, SK
Added 10 days ago
T
Commercial P&C Contract Specialist
TD
Markham, ON · Montreal, QC
- Full-time
Added 11 days ago
SC
Executive Assistant & Donor Relations
Stella's Circle Community Services Inc.
NL
- $31.72 to $34.31 CAD / hour
- Full-time
Added 11 days ago
LW
Warehouse Operations Supervisor
Lammle's Western Wear Ltd
Calgary, AB
- Full-time
Added 11 days ago
HH
Receptionist
HSC Holdings Inc
Toronto, ON
- Up to $19 CAD / hour
- Full-time
Added 11 days ago
Medical Office Assistant
HealthCareersInSask.ca
Radville, SK
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Rose Valley, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused ap
Added 11 days ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 11 days ago
LH
FRONT OFFICE MANAGER
Lais Hotel Properties L
Niagara-on-the-Lake, ON
- $57,000 to $65,000 CAD / year
Vintage Hotels & Niagara’s Finest Hotels is currently seeking a Front Office Manager to join our growing team! This is a great opportunity that can provide flexibility, valuable work…
Added 11 days ago
DA
Accounting & Administrative Assistant
Davis Automotive Group
Westlock, AB
- $20 to $25 CAD / hour
- Full-time
Added 11 days ago
IO
Associate Procurement Specialist, Contracts
Irving Oil
Saint John, NB
- Full-time
Added 11 days ago
Maintenance Facilities and Security Manager
MAHLE
Delta, BC
Added 11 days ago
KI
Co-op/Intern Business Consultant
Kinaxis Inc.
Ottawa, ON
- Internship
Added 11 days ago
Senior Executive Assistant
Optima Living
Vancouver, BC
Added 11 days ago
Receptionist (Temporary 3-Month Term)
Vertex Resource Group
Sherwood Park, AB
Added 11 days ago
RI
Administrative Clerk
Richardson International
Camrose, AB
- Full-time
Added 11 days ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC · Levis, QC
- Full-time
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Oyen, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Bonnyville, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
La Romaine, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-
Added 11 days ago
HM
Administrative Assistant - Reception
Heidelberg Materials
Vancouver, BC
- Full-time
Manage daily office communications, including coordinating mail and
Added 11 days ago
V
Office Administrator
Vomela
Delta, BC
- Full-time
Added 11 days ago
B
Head, Managing Director -Wealth Planning, Private Wealth Canada
BMO
Winnipeg, MB · London, ON · Toronto, ON · Montreal, QC · Vancouver, BC · Halifax, NS · FCP
- Full-time
Added 11 days ago
L
Project Management Office Coordinator (PMO)
Lemay
Montreal, QC
- Full-time
Added 11 days ago
S
Administrative Assistant - 1 FT
SIGA
Swift Current, SK
- Full-time

Encore Auctions

Executive Assistant

London, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Working hours: 40 hours a week
Posting language: English
Posted: Oct 13, 2026

Original job description

About the Role:

Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.

This role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.

Responsibilities:

Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.

Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.

Candidate Requirements

Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
Advanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.

Working Conditions: Administration activities environment, at times will require handling evenings or weekend auction elements. Safety shoes/boots are mandatory in the warehouse. Job Demand Analysis in progress.

What drives success at Encore?

Consistent attendance, reliability and a sense of maturity

Ability to meet daily targets; you strive to be a top performer and enjoy that title

Strong communication skills
Ability to read and speak English well
Great organizational and time management skills
Ability to multi-task in a fast-paced environment
Available to work 40 hours a week as needed to meet the demands of auction management.
This will include working weekend or evening hours as needed.

Encore Auctions is an equal opportunity employer and provides accommodation for job applicants in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are an individual with a disability and you need accommodation in order to apply for this position, please contact the Human Resources Manager.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative and operational support to the CEO, including scheduling, financial recordkeeping, and project coordination. The role also involves acting as a liaison between departments and ensuring compliance with organizational policies and employment standards.

Requirements

Candidates must have at least three to seven years of experience in senior-level administration and possess excellent interpersonal and communication skills. Proficiency in Microsoft Office and Google Suite is required, along with the ability to work in a fast-paced environment with competing priorities.

Skills

Executive administrative support
Project coordination
Financial administration
Expense management
Performance management
Policy development
Vendor management
Communication
Organizational skills
Time management
Microsoft Office Suite
Google Suite
Auction software
Discretion
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
CEO Support
Financial Administration
Project Coordination
Human Resources
Performance Management
Compliance
Vendor Relations
Auction Management
Microsoft Office
Google Suite
Operations
Confidentiality
Scheduling
Correspondence
Stakeholder Management
Policy Implementation
Time Management
Multi-tasking

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