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Added 3 mins ago
BC
Registered Practical Nurse - Medical B6
Brant Community Healthcare System
Brantford, ON
- Full-time
Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
Added 3 mins ago
C
Caseworker/ Gestionnaire de cas bilingue
Cencora
NB · New Brunswick, Canada
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 3 mins ago
C
Caseworker/ Gestionnaire de cas bilingue
Cencora
NS · Nova Scotia, Canada
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 3 mins ago
C
Caseworker/ Gestionnaire de cas bilingue
Cencora
Charlottetown, PE
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 3 mins ago
C
Caseworker/ Gestionnaire de cas bilingue
Cencora
ON · Ontario, Canada
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 3 mins ago
C
Caseworker/ Gestionnaire de cas bilingue
Cencora
Winnipeg, MB
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 3 mins ago
O
Maintenance Technician
OPENLANE
Airdrie, AB
- Full-time
We are looking for a Maintenance Technician to help us keep our Vehicle Logistic Center (VLC) in top shape. Ideally, experience includes planning and ensuring preventative…
Added 3 mins ago
LS
Accountant
Lemmer Spray Systems
Calgary, AB
- Full-time
…reconciliations, prepare journal entries and month-end schedules, and help maintain accurate financial records across our…
Added 3 mins ago
PT
Temporary Assistant Caretaker (#058-TP)
Pembina Trails School Division
Winnipeg, MB
- Part-time
Must possess a general knowledge of institutional cleaning methods and products and have the ability to operate such cleaning equipment as polishers, auto scrubbers, etc.
Added 5 mins ago
Postmaster - Premises provided by Postmaster (Group Office)
Canada Post - Postes Canada
ON · Bainsville, ON
Postmasters are responsible for rent or lease charges, heating, lighting, cleaning, routine general maintenance, snow removal, municipal taxes, and the necessary property and liability…
Added 5 mins ago
R
Senior On-Site Service Specialist
Ricoh
Vancouver, BC
- Full-time
Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
Added 5 mins ago
CH
Administrative Associate (12 Month Contract)
CBI Health
Ottawa, ON
- Full-time
Perform general office duties and provide administrative support
Added 5 mins ago
O&
Grill Cook - La Plume
Oliver & Bonacini
Toronto, ON
- Full-time
Carry out tasks delegated by the Sous Chef, Chef and/or General Manager
Added 5 mins ago
A
Executive Administrative Coordinator, General Manager & Hotel Operations (Full-Time)
AccorHotel
Ottawa, ON
- Full-time
…looking to fill a role of Executive Administrative Coordinator, General Manager & Hotel Operations…
Added 5 mins ago
S
store manager - Laval, QC
Starbucks
Laval, QC
- $59,400 to $78,450 CAD / year
Inspire Others: Become a dynamic brand ambassador dedicated to achieving results with the help of your team.
Added 5 mins ago
SD
Beauty Specialist, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 5 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Pickering, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 5 mins ago
W
(CAN) Stock Unloader Associate
Walmart
Rouyn-Noranda, QC
- Part-time
…maintaining a safe and clean workspace. As part of the team, you help support a positive customer experience and contribute to the store’s success. This role is a great fit for individuals…
Added 5 mins ago
Service - Clerk and second-in-charge of the department, service
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Montreal, QC
…roles and market benchmarks. These figures are provided for general comparison purposes only and are not issued or verified by our…
Added 5 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Windsor, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 5 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Bancroft, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 5 mins ago
Registered Nurse (RN) Casual/Relief EVENINGS AND NIGHT SHIFT
CMHA Durham
Oshawa, ON
The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all…
Added 5 mins ago
CD
Registered Practical Nurse (RPN) - CASUAL/RELIEF (EVENINGS AND NIGHT SHIT)
CMHA Durham
Oshawa, ON
- Part-time
The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all…
Added 5 mins ago
Associate General Counsel - Solicitor (2026-MP-21)
University of Windsor
Windsor, ON
POSITION TITLE: ASSOCIATE GENERAL COUNSEL - SOLICITOR
Added 5 mins ago
SH
Co-op Student - Computer Science/Physics
Sotera Health
Ottawa, ON
- Full-time
…industry recognized scientific and technological expertise, we help to ensure the safety of millions of patients and healthcare practitioners around the world every…

Encore Canada

CAN- Administrative Specialist- Part Time- Vancouver

Vancouver, BC, Canada

Hourly Pay Range:22.00 - $27.00 · Part-time

Apply About employer

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Job details

Pay: Hourly Pay Range:22.00 - $27.00
Job type: Part-time
Apply by: Nov 9, 2026
Experience: 2+ Years experience
Posting language: English
Posted: Oct 10, 2026

Original job description

Position Overview

The Admininistrative Specialist maintains the functions of the reception and the mailroom and serves as a point of contact to Facilities Services in areas of building management. Maintains/orders office and kitchen supplies etc. Assists with Month end tasks to ensure all deadlines are met. Handles support activities and requests while keeping up to date with policy and document retention time frames. Reports to the Manager Admin Services.

Key Job Responsibilities

Main Reception, Mail Management

Acts as primary phone receptionist for inbound calls and inquiries to the Branch/Region and responds promptly to their needs.
Pick up, sort, and distribute mail and small packages to each department.
Maintain records on postage, registration of mail and packages.
Prepare and process all office shipping including FedEx and UPS packages.
Order packing supplies and maintain inventory of common packing supplies and boxes.
Coordinate mass mailings, either singularly or between multiple departments, to arrive at an efficient and cost-effective solution for the departments and the company.
Assist with procuring office and kitchen supplies.
Maintenance and cleaning of coffee machines etc.
Stocking and maintaining inventory levels of all office and kitchen supplies.
Order and maintain stock of preprinted Encore stationary supplies.
Order Company Clothing/SWAG/Business Cards

Office Management

Maintain office equipment, change toner, perform some light repair, and call for repairs when needed.
Assist with office moves and routine facility maintenance.
Communicate and coordinate with building management regarding any repairs or work required in the Encore offices.
Maintain and review schedules for pickups of document disposal containers.
Assists with creating and updating Policies and Procedures and to keep our documentation (SOP’s) current.

Month End Management

Assist with Month End ensuring Venues and Branches are meeting month end deadlines
Venue reporting when needed
Verification of commission amounts with venue when a venue reaches out to Encore with questions – assist with reconciliation of their account
Assist with special projects as instructed.

Support

Cell Phone Management
Assist Management when needed
General administrative support on an as-needed basis.
Assist National Account Executives with RFP’s, collection of information etc.
Update Compass for Tax Exemptions
Back up for other departments to assist when needed, Billing, Accounts Payable, Accounts Receivable etc.
Providing various documents to businesses and employee’s ie: Certificate of Insurance, WSIB etc.
Update and distribute Certificate of Insurance documentation upon renewals
Special Projects as assigned
Booking of hotel rooms
Booking of meeting rooms within our offices
Coordinate office wellness activities
Assist with internal celebrations, training, meetings etc.

Audit Support

Provide support for audit related matters respond to inquiries and support documentation requests.

Job Qualifications

High School Diploma
2+ Years experience
Proficient in Windows and Microsoft Office Applications
Strong background in communications and coordinating workflow
Strong customer focus, organization and time management skills essential
Ability to work independently, multi-task, work under pressure and adapt to sudden changes in the work environment essential
Working knowledge of mail processes

Competency Group

Deliver World Class Service

Hospitality
Ownership

Do The Right Thing

Instills Trust
Safety Conscious

Drive Results

Action Oriented

See The Big Picture

Tech Savvy

Value People

Communicates Effectively

Work Environment

Hourly Pay Range:22.00 - $27.00

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Apply About employer

More about this job

Responsibilities

Manage reception, incoming and outgoing mail, office supplies, equipment, and coordination with building management. Support month-end processes, audits, administrative requests, special projects, and other departments as needed.

Requirements

Requires a high school diploma and at least two years of experience, along with proficiency in Windows and Microsoft Office applications. Candidates should have strong communication and workflow coordination skills, customer focus, organization, time management, and the ability to work independently and adapt to changing priorities.

Skills

Reception
Mail Management
Office Administration
Microsoft Office
Windows
Customer Service
Communication
Workflow Coordination
Organization
Time Management
Multitasking
Inventory Management
Facilities Coordination
Month-End Support
Audit Support
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Reception
Mail Processing
FedEx
UPS
Office Supplies
Kitchen Supplies
Inventory Management
Office Equipment
Facilities Management
Building Management
Document Retention
Policies And Procedures
Standard Operating Procedures
Month-End Reporting
Commission Reconciliation
Cell Phone Management
RFP Support
Tax Exemptions
Billing
Accounts Payable
Accounts Receivable
Certificates Of Insurance
WSIB
Audit Support
Microsoft Office
Windows
Events Services

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