Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 11 mins ago
Global Legal Counsel
WSP
Montreal, QC
We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
Added 11 mins ago
Senior Mechanical / Layout Designer (Sudbury)
WSP
Sudbury, ON
Develop equipment arrangements, general arrangements, plans, sections, details, and material take-offs that support safe and efficient delivery.
Added 11 mins ago
Structural Designer - Mining (Sudbury)
WSP
Sudbury, ON
Develop general arrangements, plans, sections, details, material take-offs, and drawing revisions that support clear project decisions.
Added 56 mins ago
T
Legal Assistant III (On-site - Toronto)
TD
Toronto, ON
- Full-time
TD Insurance offers a wide range of products, including General Insurance and Life and Health. Everyday, we strive to make every interaction, prod
Added 56 mins ago
T
Law Clerk II
TD
Toronto, ON
- Full-time
Experience in insurance defence litigation, including personal injury and accident benefit claims (preferred). General litigation experience will also be considered.
Added 1 hour ago
IG
Data Center Energy Marshal
Insight Global
Woodbridge, ON
- $80 to $100 CAD / hour
- Contract
…Scripts are reviewed, and all sources of energy are identified. - Help determine if a group or individual LOTO will be required. Establish, with the Authorizing Energy Marshal, a…
Added 1 hour ago
IG
Data Center Energy Marshal
Insight Global
Woodbridge, ON
- $70 to $100 CAD / hour
- Contract
…Scripts are reviewed, and all sources of energy are identified. - Help determine if a group or individual LOTO will be required. Establish, with the Authorizing Energy Marshal, a…
Added 5 hours ago
C
Coordinateur de Programme, Bilingue - Program Coordinator
Cencora
Quebec, QC
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 7 hours ago
Q
CAD Engineer – AMS & Custom Layout
Qualcomm
Toronto, ON
- Full-time
…core CAD support, you'll automate design and layout tasks and help bring agentic AI into our AMS and layout flows. A great fit for a layout engineer who loves to code, or a CAD engineer who…
Added 8 hours ago
Q
FY27 Intern - Firmware Engineering Internship - Canada (16 months)
Qualcomm
Toronto, ON
- Full-time
Our interns join world-class teams to help define and build what is next for mobility and the world. You’ll be paired with a mentor with visibility to your project and team, receive support…
Added 9 hours ago
NA
Broker, Commercial Insurance
NFP, an Aon company (Canada)
Toronto, ON
- Full-time
Alberta Level 2 General Insurance Licence is required or to be obtained within 90 days of employment
Added 9 hours ago
NA
Broker, Commercial Insurance
NFP, an Aon company (Canada)
Edmonton, AB
- Full-time
Alberta Level 2 General Insurance Licence is required or to be obtained within 90 days of employment
Added 9 hours ago
T
Bodily Injury, Claims Advisor II
TD
Burlington, ON · Markham, ON
- Full-time
This is a primarily onsite position, with an expectation to work from the office 4 days per week
Added 10 hours ago
CC
Warehouse Floater and Backup Driver - Permanent Full-Time - Montreal QC
Chit Chats
Montreal, QC
- Full-time
Must possess a valid drivers license and maintain it during the course of employment
Added 10 hours ago
A
Parts Advisor - Dodge City
AutoCanada
Saskatoon, SK
- $54,000 to $66,000 CAD / year
- Other
Call existing customers and maintain customer relationships
Added 10 hours ago
R|
Animal Care Worker - Part-time occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
Under the general supervision of the Animal Resources Division Manager, the candidate performs animal care-related duties, technical procedures and administrative duties related to the care…
Added 10 hours ago
T
Bodily Injury, Claims Advisor II
TD
Burlington, ON
- Full-time
This is a primarily onsite position, with an expectation to work from the office 4 days per week
Added 11 hours ago
TS
Case Worker I - U
The Salvation Army in Canada
Yellowknife, NT
- Full-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 11 hours ago
TS
Facilities Maintenance Technician
The Salvation Army in Canada
AB · Edmonton, AB
- Full-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 12 hours ago
W
Operations Forester
Weyerhaeuser
ON · Kenora, ON
- Full-time
For more information and 30 great reasons’ to call Kenora home, please visit www.kenora.ca
Added 13 hours ago
Game Designer (Apex Legends)
Electronic Arts
Vancouver, BC
Founded in 2010 by the original creators of the Call of Duty Franchise, Respawn was created with the philosophy that when talented people have creative freedom, they'll make extraordinary…
Added 13 hours ago
Senior Product Manager - Lifecycle & Growth (Apex Legends)
Electronic Arts
Vancouver, BC
Founded in 2010 by the original creators of the Call of Duty Franchise, Respawn was created with the philosophy that when talented people have creative freedom, they'll make extraordinary…
Added 13 hours ago
IG
Energy Marshall
Insight Global
Woodbridge, ON
- $70 to $85 CAD / hour
- Contract
- Help determine if a group or individual LOTO will be required. Establish, with the Authorizing Energy Marshal, a centralized LOTO with all site entities.
Added 13 hours ago
TS
Facilities Maintenance Technician
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Full-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 14 hours ago
KA
Teacher of Spanish and CSPE
Kilkenny and Carlow Education and Training Board - Training Services
Abbey, SK
- Internship
Applicants must meet the general and special requirements as set out from time to time by the Teaching Council of Ireland for the advertised subject(s). Further details and a full list of…

Encore Canada

CAN- Administrative Specialist- Part Time- Vancouver

Vancouver, BC, Canada

Hourly Pay Range:22.00 - $27.00 · Part-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Hourly Pay Range:22.00 - $27.00
Job type: Part-time
Experience: 2+ Years experience
Posting language: English
Posted: Oct 10, 2026

Original job description

Position Overview

The Admininistrative Specialist maintains the functions of the reception and the mailroom and serves as a point of contact to Facilities Services in areas of building management. Maintains/orders office and kitchen supplies etc. Assists with Month end tasks to ensure all deadlines are met. Handles support activities and requests while keeping up to date with policy and document retention time frames. Reports to the Manager Admin Services.

Key Job Responsibilities

Main Reception, Mail Management

Acts as primary phone receptionist for inbound calls and inquiries to the Branch/Region and responds promptly to their needs.
Pick up, sort, and distribute mail and small packages to each department.
Maintain records on postage, registration of mail and packages.
Prepare and process all office shipping including FedEx and UPS packages.
Order packing supplies and maintain inventory of common packing supplies and boxes.
Coordinate mass mailings, either singularly or between multiple departments, to arrive at an efficient and cost-effective solution for the departments and the company.
Assist with procuring office and kitchen supplies.
Maintenance and cleaning of coffee machines etc.
Stocking and maintaining inventory levels of all office and kitchen supplies.
Order and maintain stock of preprinted Encore stationary supplies.
Order Company Clothing/SWAG/Business Cards

Office Management

Maintain office equipment, change toner, perform some light repair, and call for repairs when needed.
Assist with office moves and routine facility maintenance.
Communicate and coordinate with building management regarding any repairs or work required in the Encore offices.
Maintain and review schedules for pickups of document disposal containers.
Assists with creating and updating Policies and Procedures and to keep our documentation (SOP’s) current.

Month End Management

Assist with Month End ensuring Venues and Branches are meeting month end deadlines
Venue reporting when needed
Verification of commission amounts with venue when a venue reaches out to Encore with questions – assist with reconciliation of their account
Assist with special projects as instructed.

Support

Cell Phone Management
Assist Management when needed
General administrative support on an as-needed basis.
Assist National Account Executives with RFP’s, collection of information etc.
Update Compass for Tax Exemptions
Back up for other departments to assist when needed, Billing, Accounts Payable, Accounts Receivable etc.
Providing various documents to businesses and employee’s ie: Certificate of Insurance, WSIB etc.
Update and distribute Certificate of Insurance documentation upon renewals
Special Projects as assigned
Booking of hotel rooms
Booking of meeting rooms within our offices
Coordinate office wellness activities
Assist with internal celebrations, training, meetings etc.

Audit Support

Provide support for audit related matters respond to inquiries and support documentation requests.

Job Qualifications

High School Diploma
2+ Years experience
Proficient in Windows and Microsoft Office Applications
Strong background in communications and coordinating workflow
Strong customer focus, organization and time management skills essential
Ability to work independently, multi-task, work under pressure and adapt to sudden changes in the work environment essential
Working knowledge of mail processes

Competency Group

Deliver World Class Service

Hospitality
Ownership

Do The Right Thing

Instills Trust
Safety Conscious

Drive Results

Action Oriented

See The Big Picture

Tech Savvy

Value People

Communicates Effectively

Work Environment

Hourly Pay Range:22.00 - $27.00

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception, incoming and outgoing mail, office supplies, equipment, and coordination with building management. Support month-end processes, audits, administrative requests, special projects, and other departments as needed.

Requirements

Requires a high school diploma and at least two years of experience, along with proficiency in Windows and Microsoft Office applications. Candidates should have strong communication and workflow coordination skills, customer focus, organization, time management, and the ability to work independently and adapt to changing priorities.

Skills

Reception
Mail Management
Office Administration
Microsoft Office
Windows
Customer Service
Communication
Workflow Coordination
Organization
Time Management
Multitasking
Inventory Management
Facilities Coordination
Month-End Support
Audit Support
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Reception
Mail Processing
FedEx
UPS
Office Supplies
Kitchen Supplies
Inventory Management
Office Equipment
Facilities Management
Building Management
Document Retention
Policies And Procedures
Standard Operating Procedures
Month-End Reporting
Commission Reconciliation
Cell Phone Management
RFP Support
Tax Exemptions
Billing
Accounts Payable
Accounts Receivable
Certificates Of Insurance
WSIB
Audit Support
Microsoft Office
Windows
Events Services

Report this job

Work requirements

Jobs in Canada