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Added 2 mins ago
PH
Stores Attendant III (Casual) - Kelowna - BC Shared Health Services
Provincial Health Services Authority
Kelowna, BC
- Part-time
Job Type: Casual (Casual is defined as on call with no guaranteed hours. Shifts can be called out via short call (1-5 hours of notice) or pre-booked).
Added 1 hour ago
Y
GET
Yokogawa
NB · Chiasson Office, NB
- Full-time
…of a problem, draw out the implications of not changing, and help clients self-discover and articulate the value of a…
Added 1 hour ago
C
Réceptionniste, Expérience en milieu de travail / Workplace Experience Receptionist
CBRE
Montreal, QC
- Full-time
…managing visitor services and office administration, you'll help create a seamless, hospitality-driven environment that reflects CBRE's commitment to…
Added 4 hours ago
HM
Obstetrics/Gynecology
Health Match BC
Williams Lake, BC
- Internship
Deni House is adjacent to CMH, embodies a resident centered philosophy designed to help people function at their highest level and provide the best quality of life. Deni House has 13…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Williams Lake, BC
- Full-time
In this community you can practice GP Anesthesia 1-5 days a week, with 1:4 or 1:5 nights of call/weekends depending on the department size. We work in a stimulating environment ensuring we…
Added 4 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
Join our growing neurology team at RIH and help shape neurological care in our region! We are a collegial team with a focus on continuous practice improvement and collaboration. Whether…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Williams Lake, BC
- Full-time
In this community you can practice GP Anesthesia 1-5 days a week, with 1:4 or 1:5 nights of call/weekends depending on the department size. We work in a stimulating environment ensuring we…
Added 4 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
Join our growing neurology team at RIH and help shape neurological care in our region! We are a collegial team with a focus on continuous practice improvement and collaboration. Whether…
Added 4 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
Join our growing neurology team at RIH and help shape neurological care in our region! We are a collegial team with a focus on continuous practice improvement and collaboration. Whether…
Added 7 hours ago
K
Technical Support Representative
Kelly
London, ON
- $21.5 CAD / hour
- Full-time
Schedule: Rotating shifts in a 24/7/365 operation; shifts change every two weeks · Pay: $21.50/hour for day shifts, plus shift premiums
Added 7 hours ago
R|
Animal Care Worker - Part-time occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
Under the general supervision of the Animal Resources Division Manager, the candidate performs animal care-related duties, technical procedures and administrative duties related to the care…
Added 7 hours ago
OE
Senior Associate, Mod Project Manager
Otis Elevator Co.
Mississauga, ON
- Full-time
Proactively communicate with multiple client representatives including general contractors, owners, building managers, architects and designers, State and Local authorities, and regulatory…
Added 8 hours ago
K
Bilingual (EN/FR) Discounter Rep.
Kelly
Mississauga, ON
- $25 CAD / hour
- Full-time
Minimum 2 years of experience in a Customer Service/Call Center environment.
Added 9 hours ago
T
Contact Center Rep IV, TD Insurance General Insurance
TD
Saint John, NB
- Full-time
Added 11 hours ago
MI
Dual Senior Manager-Revenue Management
Marriott International
Calgary, AB
- Full-time
Releases group rooms back into general inventory and ensures clean booking windows for customers
Added 11 hours ago
IH
Cardiology Services Clerk
Interior Health Authority
Kelowna, BC
- Full-time
Kelowna General Hospital has an exciting opportunity for a Casual Cardiology Services Clerk to join our dedicated and dynamic team in beautiful Kelowna, BC!
Added 11 hours ago
CC
Warehouse Floater and Backup Driver - Permanent Full-Time - Montreal QC
Chit Chats
Montreal, QC
- Full-time
Must possess a valid drivers license and maintain it during the course of employment
Added 13 hours ago
C
Assistant Supervisor Engineering Flagging-CA
CN
Quebec, QC
- Full-time
Call employees to inform them of schedule changes or overtime
Added 14 hours ago
VC
Hydrovac Swamper
Valard Construction
Sherwood Park, AB
- Full-time
* Applicants must have legal authorization to work in Canada with no restrictions
Added 14 hours ago
VC
Hydrovac Swamper
Valard Construction
Sherwood Park, AB
- Full-time
Applicants must have legal authorization to work in Canada with no restrictions
Added 14 hours ago
MC
Facilities Coordinator
Meridian Credit Union
Toronto, ON · Etobicoke, ON
- Full-time
The Facilities Coordinator function is accountable for the general upkeep of Meridian’s corporate office by keeping the space aesthetically pleasing and highly functional through regular…
Added 14 hours ago
T
TDI Associate - Rotational Associate Program
TD
Saint John, NB · Toronto, ON · Montreal, QC · Halifax, NS · Calgary, AB
- Full-time
In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national…
Added 14 hours ago
T
Residential Claims Subrogation Analyst
TD
Burlington, ON · Markham, ON · Halifax, NS · Calgary, AB
- Full-time
TD Insurance offers a wide range of products, including General Insurance and Life and Health. Everyday, we strive to make every interaction, product and experience remarkably human and…
Added 14 hours ago
TG
Planet Fitness - Assistant General Manager - Whitby
Taymax Group
Whitby, ON
- Full-time
Current CPR Certification required · Must have a valid driver's licence, acceptable driver record and must have own reliable means of transportation
Added 14 hours ago
TS
Residential Care Worker
The Salvation Army in Canada
Toronto, ON
- Part-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…

Encore Global

CAN- Administrative Specialist- Part Time- Vancouver

Vancouver, BC, V5Y 1N7, Canada

Hourly Pay Range:22.00 - $27.00 · Part-time

Apply on recruiting2.ultipro.com About employer

Applications open in a new tab.

Job details

Pay: Hourly Pay Range:22.00 - $27.00
Job type: Part-time
Experience: 2+ Years experience
Posting language: English
Posted: Oct 9, 2026

Original job description

Position Overview

The Admininistrative Specialist maintains the functions of the reception and the mailroom and serves as a point of contact to Facilities Services in areas of building management. Maintains/orders office and kitchen supplies etc. Assists with Month end tasks to ensure all deadlines are met. Handles support activities and requests while keeping up to date with policy and document retention time frames. Reports to the Manager Admin Services.

Key Job Responsibilities

Main Reception, Mail Management

Acts as primary phone receptionist for inbound calls and inquiries to the Branch/Region and responds promptly to their needs.

Pick up, sort, and distribute mail and small packages to each department.

Maintain records on postage, registration of mail and packages.

Prepare and process all office shipping including FedEx and UPS packages.

Order packing supplies and maintain inventory of common packing supplies and boxes.

Coordinate mass mailings, either singularly or between multiple departments, to arrive at an efficient and cost-effective solution for the departments and the company.

Assist with procuring office and kitchen supplies.

Maintenance and cleaning of coffee machines etc.

Stocking and maintaining inventory levels of all office and kitchen supplies.

Order and maintain stock of preprinted Encore stationary supplies.

Order Company Clothing/SWAG/Business Cards

Office Management

Maintain office equipment, change toner, perform some light repair, and call for repairs when needed.

Assist with office moves and routine facility maintenance.

Communicate and coordinate with building management regarding any repairs or work required in the Encore offices.

Maintain and review schedules for pickups of document disposal containers.

Assists with creating and updating Policies and Procedures and to keep our documentation (SOP’s) current.

Month End Management

Assist with Month End ensuring Venues and Branches are meeting month end deadlines

Venue reporting when needed

Verification of commission amounts with venue when a venue reaches out to Encore with questions – assist with reconciliation of their account

Assist with special projects as instructed.

Support

Cell Phone Management

Assist Management when needed

General administrative support on an as-needed basis.

Assist National Account Executives with RFP’s, collection of information etc.

Update Compass for Tax Exemptions

Back up for other departments to assist when needed, Billing, Accounts Payable, Accounts Receivable etc.

Providing various documents to businesses and employee’s ie: Certificate of Insurance, WSIB etc.

Update and distribute Certificate of Insurance documentation upon renewals

Special Projects as assigned

Booking of hotel rooms

Booking of meeting rooms within our offices

Coordinate office wellness activities

Assist with internal celebrations, training, meetings etc.

Audit Support

Provide support for audit related matters respond to inquiries and support documentation requests.

Job Qualifications

High School Diploma

2+ Years experience

Proficient in Windows and Microsoft Office Applications

Strong background in communications and coordinating workflow

Strong customer focus, organization and time management skills essential

Ability to work independently, multi-task, work under pressure and adapt to sudden changes in the work environment essential

Working knowledge of mail processes

Competency Group

Deliver World Class Service

Hospitality

Ownership

Do The Right Thing

Instills Trust

Safety Conscious

Drive Results

Action Oriented

See The Big Picture

Tech Savvy

Value People

Communicates Effectively

Work Environment

Hourly Pay Range:22.00 - $27.00

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Apply on recruiting2.ultipro.com About employer

More about this job

Responsibilities

The Administrative Specialist manages front-desk reception, mail distribution, and office supply inventory while coordinating facility maintenance and building management communications. They also provide administrative support for month-end reporting, policy documentation, and various special projects as assigned.

Requirements

Candidates must possess a High School Diploma and at least two years of relevant administrative experience. Proficiency in Windows and Microsoft Office applications is required, along with strong organizational and communication skills.

Skills

Reception
Mail management
Office administration
Inventory management
Customer service
Microsoft Office
Communication
Time management
Organization
Facility maintenance
Reconciliation
Data entry
Shipping and receiving
Policy documentation
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Administrative Specialist
Reception
Mail Management
Office Management
Inventory Control
Facility Maintenance
Month End Reporting
Reconciliation
Microsoft Office
Windows
Shipping
FedEx
UPS
Policy Documentation
SOP
Customer Focus
Time Management
Administrative Support
RFP
Certificate of Insurance
WSIB
Office Supplies
Procurement
Workflow Coordination

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Work requirements

Jobs in Canada