Executive Assistant

About the Company

Enerva develops software solutions for the energy-efficiency sector, including the Dendrova learning platform, Enerlytiq energy analytics, and program portals used by utilities, governments, and large organizations.

About the Role

Enerva is seeking a highly organized and proactive Executive Assistant to support our Head of Product & Technology. This role focuses on executive-level administrative support, scheduling, communication, and coordination to help ensure priorities are managed effectively and day-to-day logistics run smoothly. Working closely with the Head of Product & Technology, you will help manage competing priorities, coordinate meetings and follow-ups, and keep important tasks and deadlines on track.

Responsibilities

• Executive Support: Manage calendars, coordinate meetings, organize schedules, and help prioritize competing commitments.
• Communication & Follow-Up: Monitor and organize email correspondence, prepare draft communications, and track outstanding commitments and action items.
• Meeting Coordination: Prepare meeting briefs, document follow-ups, and ensure key decisions and next steps are communicated and tracked.
• Recruitment Support: Coordinate job postings, candidate communications, interview scheduling, and hiring logistics.
• Administrative & Financial Coordination: Assist with vendor communications, invoice tracking, expense reconciliation, and subscription management.
• Events & Document Preparation: Coordinate client events, meetings, and demonstrations, while assisting with proposals, presentations, and other business documents.
• Office Coordination: Help maintain an organized office environment and coordinate supplies, maintenance, equipment, and team activities.

Qualifications

• 3+ years of experience in executive assistance, administrative support, office coordination, or a related role.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and a proactive approach to problem-solving.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with common productivity tools, calendars, and digital collaboration platforms.
• Comfortable working in a fast-paced environment and coordinating with multiple stakeholders.

Required Skills

• We are looking for someone dependable, resourceful, and detail-oriented who takes initiative, anticipates needs, and enjoys helping others work more effectively.
• The ideal candidate is comfortable managing logistics, keeping tasks organized, and ensuring that important details do not fall through the cracks.
• If you enjoy bringing structure to a busy environment and providing reliable support to senior leadership, we would love to hear from you.