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Added 1 hour ago
G
Manager, Cybersecurity & Infrastructure Resilience - Corporate Services
Graham
Calgary, AB
- Full-time
…impactful work across the region through expertise in HR Advisory, Communications, Supply Chain, Finance, and…
Added 2 hours ago
SH
Administrative Assistant - AY2 - Primary Care-Adjoint e administratif-AY2-Soins primaires
Southern Health-Santé Sud
De Salaberry, MB
- Full-time
Reporting directly to the Director, Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 2 hours ago
MT
Terminal Manager
Midland Transport
Montreal, QC
- Full-time
…(P&D) transport terminal in Dorval, Quebec. Reporting to the Director, Operations – Quebec, the Terminal Manager is accountable for delivering safe, efficient, and cost-effective operations…
Added 2 hours ago
HT
Director, Global Marketing & Sales Enablement
Husky Technologies
Bolton, ON
- Full-time
Title: Director, Global Marketing & Sales Enablement
Added 2 hours ago
VC
Total Rewards Specialist - Temporary, Full-time
VON Canada
Halifax, NS
- $37.9 to $41.09 CAD / hour
- Full-time
Prepares communications and develops resources to educate staff on compensation, pension and benefits processes, procedures and guidelines.
Added 2 hours ago
TS
TDS Operations Analyst III
TD Securities
Toronto, ON
- Full-time
Reporting to the Director, Corporate Lending & Trade Finance Operations Change, the Operations Analyst III is a senior individual contributor within CLO Business Support (BST), providing…
Added 2 hours ago
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Corporate Project Manager
OTIP (Ontario Teachers Insurance Plan)
Waterloo, ON
- Full-time
Reporting to the Director, Project Management Office, the Project Manager is responsible for managing cross-departmental Business Projects and/or Information Technology Systems (ITS)…
Added 2 hours ago
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Controls Engineer
OC
Vancouver, BC
- Full-time
Reporting to the Operations Director, the Controls Engineer will support the full project lifecycle of service retrofit initiatives - from early-stage site visits, design development to…
Added 2 hours ago
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Manager, Corporate Engagement & Sponsorship
Waterloo Regional Health Network Foundation (WRHNF)
Kitchener, ON
- $86,700 to $102,000 CAD / year
- Full-time
…Regional Health Network Foundation (WRHNF). Reporting to the Director, Fundraising Events, the Manager leads corporate partnership development and sponsorship revenue, overseeing the…
Added 2 hours ago
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Senior Director, Manufacturing & Supply Chain
Corinex
Vancouver, BC
- Full-time
Corinex is seeking an accomplished, commercially driven, and technically grounded Senior Director, Manufacturing & Supply Chain to lead our external semiconductor operations, board-level…
Added 2 hours ago
UO
Coordinator, OIPH Learning Health System
University of Calgary
Calgary, AB
- Full-time
…programs, a community of practice, advisory structures, and communications and knowledge…
Added 2 hours ago
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Junior Specialist, Organizational Development & Engagement (Hybrid/Telework)
Radio-Canada
Ottawa, ON
- Full-time
This is a hybrid position combining remote work and office presence, based on two (flexible) days per week in the office · A full-time permanent position is currently available and can be based in one of our stations in Ottawa or Montreal
Added 2 hours ago
UO
CCFM - EM Provincial Program Assistant
University of British Columbia
Trail, BC · IH | Kootenay Boundary Regional Hospital (KBRH)
- $32.84 to $37.67 CAD / hour
- Part-time
Added 2 hours ago
UO
Head Coach and General Manager - Men's Soccer
University of British Columbia
Kelowna, BC · UBCO | Gymnasium (GYM)
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 3 hours ago
TU
CCFM - EM Provincial Program Assistant
The University of British Columbia
Trail, BC
- $32.84 to $37.67 CAD / hour
- Part-time
Added 3 hours ago
D
Social Media Manager - Gestionnaire des réseaux sociaux
DAVIDsTEA
Montreal, QC
- Full-time
Reporting to the Reporting to the Director, Social & Community Management, this is an organic-focused role, built for someone who reads culture fast and knows how to turn it into a…
Added 3 hours ago
TU
Head Coach and General Manager - Men's Soccer
The University of British Columbia
Kelowna, BC
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 3 hours ago
AG
Administrative Assistant
Art Gallery of Greater Victoria
Victoria, BC
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 3 hours ago
Manager, Federal Agencies & Marine Authorizations, Pacific Link
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Director, Federal Agencies & Marine Authorizations. In this position, you…
Added 3 hours ago
Customer & Community Marketing Manager
ContactMonkey
Toronto, ON
You'll report to our Director of Marketing and team up with the Events, Product Marketing, RevOps, Sales and CS teams to help us grow and expand existing customers. Expect smart people, big…
Added 3 hours ago
HR
Coordinator, Digital Product Presentation - 12 month contract
Holt Renfrew
Toronto, ON
- Full-time
…experience expected from our brand. Working closely with the Director, Ecommerce Operations, the Coordinator will support product onboarding workflows, ensuring all information and assets…
Added 3 hours ago
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Administrative Assistant
Engaged
Victoria, BC
- $27.31 CAD / hour
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 3 hours ago
DC
Manager, Student Services
Douglas College
New Westminster, BC
- Full-time
Reporting to the Associate Director, Student Services, the Manager, Student Services delivers on the goal to provide an enriched student experience on campus for domestic and international…
Added 4 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 4 hours ago
Manager, Cyclical Transactions
University Pension Plan
Toronto, ON
Reporting to the Associate Director, Cyclical Transactions, the Manager, Cyclical Transactions is responsible for the execution, coordination, and quality assurance of recurring pension…

Engaged

Administrative Assistant

Victoria, BC, Canada

$27.31 CAD / hour · Part-time

Apply on engagedhr.teamtailor.com About employer

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Job details

Pay: $27.31 CAD / hour
Job type: Part-time
Working hours: 28 hours per week
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Art Gallery of Greater Victoria

Located on the traditional territories of the Lək̓ʷəŋən peoples, today known as the Xʷsepsəm and Songhees Nations, the Art Gallery of Greater Victoria is a welcoming public space that encourages dialogue through art. With over 22,000 works, the Gallery holds the largest public collection in British Columbia, including one of the finest collections of Asian art in the world. We connect people and art to build a better understanding of our world.

About the Role

Members and donors are integral to the work of the Gallery, and this role makes sure they are well supported. Our Development and Marketing team is looking for an Administrative Assistant to help deliver member and donor services while supporting the day-to-day operations of the Gallery. Reporting to the Director of Development and Marketing, you will keep member and donor information accurate in Raiser's Edge and help with recognition and appreciation events. Much of the job involves coordinating the Advancement Committee and Gallery Associates, from scheduling their meetings to tracking action items and following up with contributors. Website content is another piece of the work, with routine updates made in WordPress. Day to day, you will collaborate closely with colleagues on your own team and across other Gallery departments. Members and donors will often reach you first with their questions, so diplomacy and discretion matter as much as organization. The position works with a degree of independence within established procedures, and guidance is available when something falls outside the routine. For an organized person who enjoys detailed work with a clear purpose, this role offers a meaningful place on a collaborative Gallery team.

Key Responsibilities

Providing day-to-day administrative and office support to help keep operations organized and running smoothly, including correspondence, scheduling, records management, office coordination, payment processing, and maintaining shared resources and documentation.
Supporting donor, member, and database administration by maintaining accurate records in Raiser’s Edge, assisting with data quality and reporting, processing membership and donation information, and coordinating related mail and record-management activities.
Coordinating clear and timely communications with members, donors, staff, committee members, Gallery Associates, vendors, and other constituents, including preparing routine correspondence and notices, responding to inquiries, supporting donor recognition, and maintaining approved website content.
Helping meetings, committees, and events run smoothly by coordinating schedules and logistics, preparing and distributing materials, tracking RSVPs and action items, supporting hybrid meetings, and providing administrative support for member, donor, sponsor, staff, Advancement Committee, and Gallery Associates activities and events.
Keeping administrative processes and deliverables on track by maintaining documentation, monitoring assigned timelines, following up on outstanding items, supporting established processes, and identifying routine opportunities to improve organization, data management, and administrative practices.
Contribute to an inclusive workplace by demonstrating respect for diverse perspectives, supporting equitable and accessible practices, and fostering a welcoming environment for colleagues, artists, and visitors.

What We're Looking For

A minimum of three years of progressively responsible experience in administrative support, committee coordination, database administration, or a related role.
Strong administrative, organizational, and communication skills, with excellent attention to detail and the ability to manage recurring responsibilities, priorities, timelines, and follow-up in a fast-paced environment.
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, and SharePoint, along with experience managing digital files, records, and shared documentation.
Experience with Raiser’s Edge or a comparable donor/customer relationship management system, including data entry and maintenance, data-quality practices, and routine reporting, as well as proficiency with WordPress for routine website content updates.
Experience coordinating meetings, committees, and events, including scheduling, preparing and distributing materials, managing communications and RSVPs, tracking action items, and supporting hybrid meetings.
The ability to work independently and professionally, exercise discretion and confidentiality, learn new systems, and recognize when non-routine matters should be referred for guidance or decision-making. A valid driver’s licence is required.
Education or training in office administration, nonprofit administration, fundraising, communications, information management, or a related area is an asset, as is experience working in a gallery, museum, cultural, charitable, membership-based, or fundraising environment and supporting committees or volunteer groups.

Position Details

Hours of Work: Part-time, 28 hours per week (4 days per week). Regular workdays and hours will be established based on operational requirements. Some evening and weekend work may be required to support Gallery meetings, programs and events.

Remuneration: $27.31 per hour (Effective March 22, 2025) This is a permanent part-time unionized position - CUPE Local 410. Pay grade 4, pay rates are set in accordance with the Collective Agreement. Successful candidate is also eligible for benefits and pension after the completion of the probationary period.

How to Apply

Please submit your cover letter and resume. Applications for this position will be accepted until 4:00pm PCT on Wednesday, December 2.

For the full list of responsibilities and qualifications, please see the complete job description.

Applications will be reviewed as received. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

AGGV is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs, in accordance with the BC Human Rights Code.

Apply on engagedhr.teamtailor.com About employer

More about this job

Responsibilities

The Administrative Assistant provides day-to-day office support, including scheduling, records management, and payment processing. They also manage donor and member databases in Raiser's Edge and coordinate committee meetings and gallery events.

Requirements

Candidates must have at least three years of progressively responsible experience in administrative support or database management. Proficiency in Microsoft 365, Raiser's Edge, and WordPress is required, along with strong organizational and communication skills.

Skills

Administrative support
Database administration
Committee coordination
Raiser's Edge
WordPress
Microsoft 365
Event coordination
Records management
Communication
Attention to detail
Data entry
Scheduling
Office coordination
Confidentiality

Benefits

Pension
Unionized position

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Nonprofit
Fundraising
Raiser's Edge
WordPress
Microsoft 365
Database Management
Committee Coordination
Event Planning
Office Administration
Data Quality
Records Management
Membership Services
Donor Relations
CUPE Local 410
Art Gallery
Communication
Scheduling
Hybrid Meetings
Documentation

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Work requirements

Jobs in Canada