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Added 49 mins ago
FS
Manager, Compensation
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
…company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four…
Added 1 hour ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
…teams and remove systemic barriers in hiring, retention, and advancement. We track and report on our progress because representation matters. We regularly review our benefits, policies, and…
Added 1 hour ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
…teams and remove systemic barriers in hiring, retention, and advancement. We track and report on our progress because representation matters. We regularly review our benefits, policies, and…
Added 2 hours ago
BC
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
- Full-time
…teams and remove systemic barriers in hiring, retention, and advancement. We track and report on our progress because representation matters. We regularly review our benefits, policies, and…
Added 4 hours ago
CR
Maintenance Manager
COGIR Real Estate
Vancouver, BC
- Full-time
Must have or be enrolled in a certified facility management professional technical program or have a trades license;
Added 5 hours ago
TU
Research Associate
The University of British Columbia
Kelowna, BC
- Full-time
…Professor in the Faculty of Applied Science in Vancouver, and Director of the School of Engineering in the…
Added 5 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 5 hours ago
HT
Director, Global Marketing & Sales Enablement
Husky Technologies
Bolton, ON
- Full-time
Title: Director, Global Marketing & Sales Enablement
Added 5 hours ago
O(
Corporate Project Manager
OTIP (Ontario Teachers Insurance Plan)
Waterloo, ON
- Full-time
Reporting to the Director, Project Management Office, the Project Manager is responsible for managing cross-departmental Business Projects and/or Information Technology Systems (ITS)…
Added 5 hours ago
A
Licensed Practical Nurse/Registered Nurse - AgeCare Brandt's Creek Mews
AgeCare
Kelowna, BC · AgeCare Brandt’s Creek Mews
- Full-time
AgeCare is seeking an experienced and dynamic Licensed Practical Nurse (LPN) to join our team. Reporting to the Director of Care, this role presents a remarkable opportunity for YOU to make…
Added 6 hours ago
RD
Senior Director and Head of Royal Distinction
RBC Dominion Securities
Toronto, ON
- Full-time
The Senior Director and Head of Royal Distinction is accountable for anchoring and acquiring Direct Investing's most profitable and strategically important clients across Canada. Leading a…
Added 6 hours ago
LV
SEM SPECIALIST-EN
La Vie En Rose
Montreal, QC
- Full-time
Opportunities for advancement within the company
Added 6 hours ago
UO
Head Coach and General Manager - Men's Soccer
University of British Columbia
Kelowna, BC · UBCO | Gymnasium (GYM)
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 6 hours ago
TU
Head Coach and General Manager - Men's Soccer
The University of British Columbia
Kelowna, BC
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 6 hours ago
TC
Total Rewards Specialist
The CSL Group Inc.
Montreal, QC
- Full-time
Experience Our Anchor Days: offering flexible work hours and freedom to work from home up to 2 days per week to help fit your lifestyle
Added 6 hours ago
AG
Administrative Assistant
Art Gallery of Greater Victoria
Victoria, BC
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 6 hours ago
A
Registered Nurse - AgeCare Dawson
AgeCare
Dawson, YT · Calgary, AB · AgeCare ACIL Dawson
- Part-time
The Registered Nurse (RN) is responsible to the Director of Care collaborating on the delivery of resident care to meet individual needs within his/her level of competency. They will…
Added 6 hours ago
A
Dietary Aide - AgeCare London
AgeCare
London, ON · AgeCare London
- Part-time
Must have or be enrolled in Food Service Worker Training Program
Added 6 hours ago
Manager, Federal Agencies & Marine Authorizations, Pacific Link
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Director, Federal Agencies & Marine Authorizations. In this position, you…
Added 7 hours ago
CS
Maintenance Manager
Cogir Senior Living
Vancouver, BC · Crofton Manor
- Full-time
Must have or be enrolled in a certified facility management professional technical program or have a trades license;
Added 7 hours ago
G
Inventory Management Lead
Glencore
Sudbury, ON · Greater Sudbury, ON
- Full-time
Reporting to the Finance Director, the Inventory Management Lead is responsible for ensuring inventory and warehouse operations run efficiently and effectively. This role supports the…
Added 7 hours ago
E
Administrative Assistant
Engaged
Victoria, BC
- $27.31 CAD / hour
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 7 hours ago
B
Financial Analyst, FP&A
BlueCat
Toronto, ON
- Full-time
This role will report directly to the Director, FP&A.
Added 7 hours ago
E
Resident Programs Aide
Extendicare
Vulcan, AB
- Part-time
Assist in the planning, organization and implementation of meaningful programs for the residents, in collaboration with the Recreation Manager & Executive Director;
Added 7 hours ago
GI
Health, Safety & Environment (HSE) Advisor (18-Month Contract)
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
Reporting to the Director HSE, the HSE Advisor will work alongside the national health and safety team and local operations. The HSE Advisor will emphasize firsthand engagement and direct…

Engaged

Administrative Assistant

Victoria, BC, Canada

$27.31 CAD / hour · Part-time

Apply on engagedhr.teamtailor.com About employer

Applications open in a new tab.

Job details

Pay: $27.31 CAD / hour
Job type: Part-time
Working hours: 28 hours per week
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Art Gallery of Greater Victoria

Located on the traditional territories of the Lək̓ʷəŋən peoples, today known as the Xʷsepsəm and Songhees Nations, the Art Gallery of Greater Victoria is a welcoming public space that encourages dialogue through art. With over 22,000 works, the Gallery holds the largest public collection in British Columbia, including one of the finest collections of Asian art in the world. We connect people and art to build a better understanding of our world.

About the Role

Members and donors are integral to the work of the Gallery, and this role makes sure they are well supported. Our Development and Marketing team is looking for an Administrative Assistant to help deliver member and donor services while supporting the day-to-day operations of the Gallery. Reporting to the Director of Development and Marketing, you will keep member and donor information accurate in Raiser's Edge and help with recognition and appreciation events. Much of the job involves coordinating the Advancement Committee and Gallery Associates, from scheduling their meetings to tracking action items and following up with contributors. Website content is another piece of the work, with routine updates made in WordPress. Day to day, you will collaborate closely with colleagues on your own team and across other Gallery departments. Members and donors will often reach you first with their questions, so diplomacy and discretion matter as much as organization. The position works with a degree of independence within established procedures, and guidance is available when something falls outside the routine. For an organized person who enjoys detailed work with a clear purpose, this role offers a meaningful place on a collaborative Gallery team.

Key Responsibilities

Providing day-to-day administrative and office support to help keep operations organized and running smoothly, including correspondence, scheduling, records management, office coordination, payment processing, and maintaining shared resources and documentation.
Supporting donor, member, and database administration by maintaining accurate records in Raiser’s Edge, assisting with data quality and reporting, processing membership and donation information, and coordinating related mail and record-management activities.
Coordinating clear and timely communications with members, donors, staff, committee members, Gallery Associates, vendors, and other constituents, including preparing routine correspondence and notices, responding to inquiries, supporting donor recognition, and maintaining approved website content.
Helping meetings, committees, and events run smoothly by coordinating schedules and logistics, preparing and distributing materials, tracking RSVPs and action items, supporting hybrid meetings, and providing administrative support for member, donor, sponsor, staff, Advancement Committee, and Gallery Associates activities and events.
Keeping administrative processes and deliverables on track by maintaining documentation, monitoring assigned timelines, following up on outstanding items, supporting established processes, and identifying routine opportunities to improve organization, data management, and administrative practices.
Contribute to an inclusive workplace by demonstrating respect for diverse perspectives, supporting equitable and accessible practices, and fostering a welcoming environment for colleagues, artists, and visitors.

What We're Looking For

A minimum of three years of progressively responsible experience in administrative support, committee coordination, database administration, or a related role.
Strong administrative, organizational, and communication skills, with excellent attention to detail and the ability to manage recurring responsibilities, priorities, timelines, and follow-up in a fast-paced environment.
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, and SharePoint, along with experience managing digital files, records, and shared documentation.
Experience with Raiser’s Edge or a comparable donor/customer relationship management system, including data entry and maintenance, data-quality practices, and routine reporting, as well as proficiency with WordPress for routine website content updates.
Experience coordinating meetings, committees, and events, including scheduling, preparing and distributing materials, managing communications and RSVPs, tracking action items, and supporting hybrid meetings.
The ability to work independently and professionally, exercise discretion and confidentiality, learn new systems, and recognize when non-routine matters should be referred for guidance or decision-making. A valid driver’s licence is required.
Education or training in office administration, nonprofit administration, fundraising, communications, information management, or a related area is an asset, as is experience working in a gallery, museum, cultural, charitable, membership-based, or fundraising environment and supporting committees or volunteer groups.

Position Details

Hours of Work: Part-time, 28 hours per week (4 days per week). Regular workdays and hours will be established based on operational requirements. Some evening and weekend work may be required to support Gallery meetings, programs and events.

Remuneration: $27.31 per hour (Effective March 22, 2025) This is a permanent part-time unionized position - CUPE Local 410. Pay grade 4, pay rates are set in accordance with the Collective Agreement. Successful candidate is also eligible for benefits and pension after the completion of the probationary period.

How to Apply

Please submit your cover letter and resume. Applications for this position will be accepted until 4:00pm PCT on Wednesday, December 2.

For the full list of responsibilities and qualifications, please see the complete job description.

Applications will be reviewed as received. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

AGGV is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs, in accordance with the BC Human Rights Code.

Apply on engagedhr.teamtailor.com About employer

More about this job

Responsibilities

The Administrative Assistant provides day-to-day office support, including scheduling, records management, and payment processing. They also manage donor and member databases in Raiser's Edge and coordinate committee meetings and gallery events.

Requirements

Candidates must have at least three years of progressively responsible experience in administrative support or database management. Proficiency in Microsoft 365, Raiser's Edge, and WordPress is required, along with strong organizational and communication skills.

Skills

Administrative support
Database administration
Committee coordination
Raiser's Edge
WordPress
Microsoft 365
Event coordination
Records management
Communication
Attention to detail
Data entry
Scheduling
Office coordination
Confidentiality

Benefits

Pension
Unionized position

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Nonprofit
Fundraising
Raiser's Edge
WordPress
Microsoft 365
Database Management
Committee Coordination
Event Planning
Office Administration
Data Quality
Records Management
Membership Services
Donor Relations
CUPE Local 410
Art Gallery
Communication
Scheduling
Hybrid Meetings
Documentation

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Work requirements

Jobs in Canada