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Added 1 min ago
IG
Senior IT Systems Administrator
Innovative Group of Companies
Barrie, ON
- Full-time
The Senior IT Systems Administrator works as part of the IT team, reporting to the IT Manager, and is responsible for the secure, reliable, and efficient operation of the organization’s…
Added 46 mins ago
T
Senior Azure DevOps Engineer
Teqfocus
Toronto, ON
- Contract
Manage Azure services such as Virtual Machines, App Services, Azure Kubernetes Service (AKS), Azure Functions, Azure Storage, and Azure Networking.
Added 2 hours ago
S
Commercial Lead
SYSTRA
Toronto, ON
- Full-time
Provides expertise and guidance for developing and reviewing contracts, statements of work, service level agreements, and detailed contractual terms and conditions
Added 5 hours ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Provide backup support to the Administrator, Gift Processing, Finance and Operations, for donor stewardship and gift processing.
Added 7 hours ago
T
Entry Level Investment Tax Administrator (New Grads Welcome - 100% In Office)
TEKsystems
Toronto, ON
- $22 to $23 CAD / hour
- Full-time
Fully on-site in Toronto, 5 days per week
Added 7 hours ago
IC
Vice President, Operations
ivari Canada
Toronto, ON
- Full-time
Define, maintain, and improve service goals for each department, focusing on excellence in the customer experience.
Added 9 hours ago
EJ
Branch Office Administrator
Edward Jones
Delta, BC
- Full-time
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients…
Added 9 hours ago
E
LIMS & IT Support Technician - Eurofins Environment Testing Canada, Inc.
Eurofins
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
The successful candidate will be technically strong, highly organized, service-oriented, and capable of learning laboratory-specific workflows and software configurations.
Added 10 hours ago
A
Senior Systems Analyst - DocuSign Platform
Akkodis
Toronto, ON
- Contract
Work Model: Hybrid - 3 days per week in office
Added 10 hours ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
Must be able to work all shifts including weekends, holidays and 12-hour shifts
Added 10 hours ago
A
Intermediate Salesforce System Coordinator- 5816
Amyantek
Toronto, ON
- Contract
Salesforce Administrator certification; Platform App Builder or Advanced Administrator is an asset.
Added 11 hours ago
SM
RQ11860 – Database Administrator – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 11 hours ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 11 hours ago
SM
RQ11861 – Systems Administrator/Operations Support Specialist – Junior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 12 hours ago
GF
Credit Administrator
GM Financial
Burnaby, BC
- Full-time
Added 12 hours ago
GF
Credit Administrator
GM Financial
Toronto, ON
- Full-time
As Credit Administrator - CDN Dealer Services, you will support the credit approval process by providing timely and accurate administrative support for consumer and commercial applications.…
Added 12 hours ago
MC
RENTAL ADMINISTRATOR
Myshak Crane & Rigging Bonnyville
Acheson, AB
- Full-time
We are seeking a motivated, enthusiastic, and detail-orientated Rental Administrator to join our growing team, supporting day-to-day rental operations, assisting customers and coordinating…
Added 13 hours ago
EC
Office Administrator
Edge Construction
Vancouver, BC
- Full-time
We are looking for an Office Administrator to be a central point of coordination at our Vancouver office. Reporting directly to the Controller, you will work closely with management and…
Added 13 hours ago
HS
HomeWell Care Services Care Coordinator and Caregiver
HomeWell Senior Care, Inc.
Springdale, NB
- Full-time
We are seeking a motivated and versatile Office Administrator / Caregiver to join our team. This unique role combines administrative duties with hands-on caregiving support. The ideal…
Added 13 hours ago
G-
Administrator
GFL - Sewer Technologies Division
Prince George, BC
- Full-time
The Administrator provides vital support to the branch by managing communications, preparing reports, organizing records, and executing billing & purchasing tasks. Operating out of our…
Added 13 hours ago
GP
Digital Disclosure Administrator
Grande Prairie Police Service
Grande Prairie, AB
- Full-time
Our Grande Prairie Police Service is looking for a dedicated Digital Disclosure Administrator to join the team.
Added 14 hours ago
Y
Project Administrator – Remediation
YORK1
Vaughan, ON
- Other
YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British…
Added 14 hours ago
AI
Senior Managed File Transfer Engineer (Messageway, Seeburger, SFTP, FTPS, Automation, Linux/Windows)
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
Managed File Transfer (MFT) Administrator | MessageWay | Seeburger | SFTP | FTPS | File Transfer Automation
Added 14 hours ago
FR
Site Administrator
FirstService Residential Canada
Toronto, ON
- Full-time
Experience exceptional service with a fulfilling career in property management with FirstService Residential.
Added 14 hours ago
CC
Administrator, Systems
Cogeco Connexion
Burlington, ON
- Full-time
SKILLS & EXPERTISE (must Have)

Engineering Search Firm Inc.

Office Administrator & Accounting Specialist

Toronto, ON, Canada
North York, ON, Canada

$65,000 to $85,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $65,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 29, 2026
Experience: Experience Required: Minimum 3 years
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Title: Office Administrator & Accounting Specialist

Industry: Property Management

Employment Type: Full-Time

Experience Required: Minimum 3 years

Education: Accounting degree or diploma required

About the Opportunity

An established property management organization is seeking a detail-oriented and highly organized Office Administrator & Accounting Specialist to support its daily administrative, financial, and residential property management operations.

The successful candidate will be responsible for a variety of duties, including office administration, tenant account management, accounts receivable and payable, rent processing, and legal documentation. This position requires strong organizational skills, financial accuracy, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

The ideal candidate will have experience in accounting, office administration, or property management, along with proficiency in property management software and Microsoft Office applications.

Key Responsibilities

1. Office Administration

Maintain organized filing systems for lease renewals, correspondence, leases, invoices, and other important documents.
Prepare tenant correspondence, including reference letters, proposals, account balance statements, and explanations of charges or last month's rent (LMR) interest calculations.
Communicate with social workers regarding tenants receiving government benefits.
Distribute cheques to contractors and respond to inquiries from tenants and contractors.
Set up pre-authorized rent payments and process rent cheques and Interac payments.
Answer incoming telephone calls and direct inquiries to the appropriate department professionally and efficiently.

2. Residential Property Administration

Coordinate tenant move-ins and move-outs, including setting up lease charges and applicable interest anniversary dates.
Apply last month's rent deposits to tenant accounts when required.
Complete deposit accounting and close accounts for former tenants.
Prepare cheque requisitions for tenant refunds.
Maintain accurate and up-to-date tenant records.
Process, print, and file monthly rent rolls.

3. Accounts Receivable

Post monthly lease charges, prepayments, credits, and tenant account adjustments, including charges for keys, lighting, parking, and damages.
Calculate and post last month's rent interest and prepare Form N1.
Monitor outstanding rent reports and initiate the appropriate legal processes when required.
Contact tenants regarding overdue rent and outstanding balances.
Prepare applicable rental administration documents, including Forms N4 and N8 and Certificates of Service.
Verify and deposit cheques processed by staff.
Reconcile RentCafe deposits against bank statements and manually enter tenant payment deposits when required.
Prepare and file month-end reports and complete monthly account closing procedures.

4. Accounts Payable

Process invoices and cheques for staff, tenants, and contractors.
Maintain contractor records in Yardi, including Workplace Safety and Insurance Board (WSIB) documentation and insurance records.
Review and correct purchase orders submitted by building managers.
Prepare cheque requisitions for staff expenses, including fuel, mobile phones, tools, and other approved expenses.
Print, date-stamp, code, and post invoices in Yardi.
Obtain the necessary approvals and signatures for cheques and verify their accuracy before posting.
Coordinate cheque deliveries through courier services and monitor cleared payments.

5. Legal Administration

Prepare documentation for legal matters and forward complete files to legal counsel.
Prepare legal documents for delivery to tenants.
Monitor court hearings and attend when required.
Track court orders and assist with the necessary follow-up and enforcement procedures.
Prepare and coordinate documentation for the Sheriff's office and collection agencies.

Qualifications and Requirements

Education and Experience

A degree or diploma in Accounting is required.
A minimum of three years of relevant professional experience is required.
Experience in property management, accounting, and office administration is preferred.
Familiarity with residential tenancy administration and tenant account management is an asset.

Technical Skills

Proficiency in Yardi or similar property management and accounting software.
Proficiency in Microsoft Office applications, particularly those used for financial records, reports, and correspondence.
Familiarity with the NewStar program.
Ability to maintain accurate financial records, process transactions, and reconcile account balances.
Ability to prepare administrative correspondence, financial reports, and documentation accurately.

Core Competencies

Attention to Detail: Maintains accuracy when processing financial transactions, preparing documents, and updating tenant records.
Organization and Time Management: Effectively manages multiple responsibilities, deadlines, and administrative priorities.
Communication Skills: Communicates professionally with tenants, contractors, colleagues, social workers, legal counsel, and other stakeholders.
Confidentiality: Handles sensitive financial, tenant, and legal information with discretion.
Problem-Solving: Identifies discrepancies, resolves administrative issues, and follows established procedures.
Independence and Accountability: Works independently, takes ownership of assigned tasks, and ensures responsibilities are completed accurately and on time.
Teamwork: Collaborates effectively with building managers, accounting personnel, and other departments.

The Ideal Candidate

The ideal candidate is a dependable and proactive professional who can balance administrative responsibilities with accounting and property management duties. They are comfortable handling financial records, communicating with tenants, coordinating with contractors, and preparing documentation for legal matters.

A strong candidate will demonstrate sound judgment, professionalism, accuracy, and the ability to maintain organized records while managing competing priorities.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage office and residential property administration, including tenant records, move-ins and move-outs, rent processing, correspondence, and monthly reporting. Process accounts receivable and payable, reconcile payments, and prepare legal documentation while coordinating with tenants, contractors, colleagues, and legal stakeholders.

Requirements

A degree or diploma in Accounting and at least three years of relevant professional experience are required; property management, accounting, and office administration experience are preferred. Candidates should be proficient with Yardi or similar software and Microsoft Office, and demonstrate accuracy, organization, communication, confidentiality, and independent accountability.

Skills

Office Administration
Accounting
Accounts Receivable
Accounts Payable
Property Management
Tenant Account Management
Rent Processing
Financial Reconciliation
Yardi
NewStar
Microsoft Office
Legal Documentation
Residential Tenancy Administration
Recordkeeping
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Office Administration
Accounting
Accounts Receivable
Accounts Payable
Yardi
NewStar
Microsoft Office
Tenant Account Management
Rent Processing
Pre-Authorized Payments
RentCafe
Financial Reconciliation
Month-End Closing
Residential Tenancy Administration
Lease Administration
Last Month's Rent Interest
Form N1
Form N4
Form N8
Certificates Of Service
Legal Documentation
Court Orders
Contractor Records
WSIB Documentation
Insurance Records
Purchase Orders
Cheque Processing
Financial Reporting
Tenant Correspondence

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Jobs in Canada