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Added 4 months ago
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Proposal Administrator
Englobe
Saskatoon, Saskatchewan
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Specialist
Englobe
Saskatoon, Saskatchewan
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Specialist
Englobe
Edmonton, Alberta
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Administrator
Englobe
Edmonton, Alberta
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Specialist
Englobe
Calgary, Alberta
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Administrator
Englobe
Ottawa, Ontario
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Administrator
Englobe
Etobicoke, Ontario
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Administrator
Englobe
Dartmouth, Nova Scotia
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Proposal Administrator
Englobe
Calgary, Alberta
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Field Engineer - Ontario
Kiewit
Oakville, Ontario
- Full-time
As a Field Engineer, you will be the primary and lead engineer on the Project, and report directly to the Project Manager. You will be expected to be a job-site leader in health and safety,…
Added 4 months ago
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Division Manager, Civil Engineering
McElhanney
Terrace, British Columbia
- Full-time
…and biologist environmental teams. You’ll take ownership of project delivery/design, client relationships, and business development - supported by a collaborative network of regional…
Added 4 months ago
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Instrumentation & Controls Design Engineer III
CRB
Mississauga, Ontario
- $100,000 to $135,000 CAD / year
- Full-time
The I&C Design Engineer III is responsible for overseeing the discipline and managing the discipline budget on small to medium projects of limited complexity. The Engineer III coordinates…
Added 4 months ago
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Mechanical Engineer III
CRB
Mississauga, Ontario
- $100,000 to $135,000 CAD / year
- Full-time
The Mechanical Engineer focuses on the design and engineering of HVAC and mechanical utilities for new buildings, renovations/additions and processes. The individual possesses demonstrated…
Added 4 months ago
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Forward Deployed Engineer
Baseten
Montreal, Quebec
- $165,000 to $330,000 CAD / year
- Full-time
Own products and customer projects end-to-end, functioning as both an engineer, project manager, and product manager, with a focus on user empathy, project specification, and end-to-end…
Added 4 months ago
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Software Engineer - Enterprise Platform
Baseten
Montreal, Quebec
- $165,000 to $330,000 CAD / year
- Full-time
As a Senior Enterprise Platform Engineer at Baseten, you'll architect and lead development of infrastructure and platform features for our enterprise customers and cloud partners. This…
Added 4 months ago
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Electrical Engineer II
CRB
Mississauga, Ontario
- $80,000 to $105,000 CAD / year
- Full-time
The Electrical Engineer focuses on the design and engineering of power, lighting, grounding/bonding, special systems (e.g., telephone/ data, security, fire alarm), raceway, cable tray, and…
Added 4 months ago
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Applied AI, Technical Lead, Forward Deployed AI Engineer
Mistral
Montreal, Quebec
- Full-time
…for our enterprise customers. In this role, you will lead a project teams of Applied AI Engineers, ensuring the successful deployment of Mistral AI products and the development of…
Added 4 months ago
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Senior Quality Assurance (QA) Engineer
Oncoustics
Toronto, Ontario
- Full-time
Experience working with a team of other developers from project concept through development, QA, and release
Added 4 months ago
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Senior Technical Manager, Bridges and Civil Structures
WSP in Canada
Burlington, Ontario
- Full-time
Drive innovation by introducing advanced methodologies and digital solutions to optimize project outcomes
Added 4 months ago
WI
Senior Technical Manager, Bridges and Civil Structures
WSP in Canada
Kitchener, Ontario
- Full-time
Drive innovation by introducing advanced methodologies and digital solutions to optimize project outcomes
Added 4 months ago
WI
Senior Technical Manager, Bridges and Civil Structures
WSP in Canada
London, Ontario
- Full-time
Drive innovation by introducing advanced methodologies and digital solutions to optimize project outcomes
Added 4 months ago
WI
Senior Technical Manager, Bridges and Civil Structures
WSP in Canada
St. Catharines, Ontario
- Full-time
Drive innovation by introducing advanced methodologies and digital solutions to optimize project outcomes
Added 4 months ago
WI
Senior Technical Manager, Bridges and Civil Structures
WSP in Canada
St. Catharines, Ontario
- Full-time
Drive innovation by introducing advanced methodologies and digital solutions to optimize project outcomes
Added 4 months ago
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Indoor Air Quality Technician
Englobe
Ottawa, Ontario
- Full-time
…environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on…
Added 4 months ago
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Electrical BIM Designer
HDR
Richmond Hill, Ontario
- Full-time
Be responsible for their discipline model and will generate the BIM elements, based on the Level of Development (LOD) outlined in the Digital Delivery Plan (DDP) and project scope

Englobe

Proposal Administrator

Ottawa, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Jul 10, 2026

Original job description

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Englobe - Who We Are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.  

Does this sound like the right fit for you? Learn more about the role !

Your Main Responsibilities

Manage and maintain the company's corporate CV database and project sheet database.
Coordinate employee resume updates, create and maintain resumes, and ensure consistency with company templates and branding standards.
Coordinate the creation and updating of project profiles, ensuring accuracy, consistency, and compliance with company templates and branding standards.
Support Proposal Specialists in the preparation of proposals, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Expressions of Interest (EOIs), and other business development submissions.
Coordinate the collection, organization, and formatting of proposal content and supporting documentation.
Assist with proofreading, quality reviews, document formatting, and production of proposal documents.
Support the preparation of forms, submission packages, presentations, and other client-facing materials.
Collaborate with employees across various offices to gather, update, and maintain accurate information.
Assist with bidding site tracking and submissions through online portals.

What Makes You Unique

Relevant degree in administration, communications, marketing, business, or a related field, or an equivalent combination of education and experience.
Experience supporting proposal development, document production, marketing coordination, or administrative functions in a professional services environment.
Bilingualism (English and French), an asset.
Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint and Adobe.
Experience with InDesign, an asset.
Exceptional organizational skills, attention to detail, and document formatting abilities.
Excellent written and verbal communication skills, with strong proofreading and editing abilities.
Ability to manage multiple priorities and work collaboratively in a fast-paced environment.
Experience working with document management systems, databases, or content repositories is considered an asset.

What Makes Englobe Unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits:  

Real flexibility;
Multiple opportunities for professional growth, mentoring and skills development;
Access to a free telehealth service;
Flexible schedules and the ability to compress your work hours;
A hybrid work arrangement;
A full range of benefits (including cost-sharing group insurance and a group RRSP);
A confidential employee assistance program for you and your family.

The salary range for this position is $47,934 to $62,913 CAD base per annum, based on the responsibilities of the role, internal equity, and current market benchmarks. The final offer will be determined based on a combination of factors, including the candidate’s skills, experience and qualifications, their positioning within our internal compensation structure, and relevant geographic cost-of-living considerations, where applicable. This range represents a realistic and good-faith estimate of the compensation we expect to offer for this role.

Compensation may also include a comprehensive benefits package, performance incentives, or bonus eligibility depending on role level and business unit. We aim to foster transparency, respect candidate time and ensure equitable compensation aligned with our company values.

Artificial intelligence tools may be used in the screening or selection of applications for this role.

What Our Employees Say About Us

At Englobe, I've found more than a job, I've found a welcoming, human and stimulating environment. What I appreciate most is the warm atmosphere and the respect accorded to everyone. Your support, patience and encouragement have been enormously important. Thanks to you, I was able to adapt to a new life, a new country and a new rhythm. I felt welcomed, guided and in my place. For me, Englobe is a place where I can grow professionally while maintaining a good life balance. Thank you Englobe, as we say back home, dieureudieuff Englobe. - Materials testing technician

Want to find out more? Take the time to watch our ESG video

Explore Englobe's 2024 sustainability report and Englobe's Code of Conduct.

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Apply About employer

More about this job

Responsibilities

The Proposal Administrator will manage and maintain the company's corporate CV and project sheet databases, coordinate employee resume updates, and support Proposal Specialists in preparing various business development submissions. The role also involves collaborating with employees across offices to ensure accurate information and assisting with document formatting and quality reviews.

Requirements

Candidates should have a relevant degree or equivalent experience in administration, communications, or a related field, along with experience in proposal development and document production. Bilingualism in English and French is an asset, and strong organizational and communication skills are essential.

Skills

Proposal Development
Document Production
Marketing Coordination
Administrative Functions
Bilingualism
Microsoft Office Suite
Adobe
InDesign
Organizational Skills
Attention to Detail
Written Communication
Verbal Communication
Proofreading
Editing
Document Management Systems
Databases

Benefits

Flexible Schedules
Professional Growth Opportunities
Telehealth Service
Hybrid Work Arrangement
Group Insurance
Group RRSP
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Proposal Administrator
Corporate CV Database
Project Sheet Database
Resume Updates
Proposal Preparation
RFPs
RFQs
EOIs
Document Formatting
Quality Reviews
Microsoft Office Suite
Adobe
InDesign
Bilingualism
Organizational Skills
Attention to Detail
Proofreading
Editing
Document Management Systems
Collaboration
Environmental Services
Renewable Energies
Hydroelectricity
Transportation
Materials
Climate Change
Professional Services
Fast-Paced Environment
Entrepreneurial Spirit
Client-Facing Materials

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