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Added 9 mins ago
CO
Utility Operator II
City of Fort Saskatchewan
Fort Saskatchewan, AB
- Full-time
…meter systems, and mobile mapping / GIS applications. Strong customer service and interpersonal skills, with an ability to build positive relationships are essential. Comfortability using…
Added 9 mins ago
CO
Utility Operator III
City of Fort Saskatchewan
Fort Saskatchewan, AB
- Full-time
Ensure customer concerns are handled in a timely and professional manner.
Added 9 mins ago
B
General Repair Technician II
BGIS
Gatineau, QC
- Full-time
Responds to routine service requests and performs preventative and corrective maintenance.
Added 9 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Abbotsford, BC
- Full-time
Commitment to providing exceptional customer service
Added 9 mins ago
Automation Project Manager
Spartan Controls Ltd.
Burnaby, BC
…We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and…
Added 23 mins ago
A
Loss Prevention Specialist, WWOS SLP
Amazon
Brampton, ON
- Full-time
…suppliers. You interact on a daily basis with our external security service providers to ensure delivery of high-quality security services and a smooth customer…
Added 23 mins ago
A
Service Delivery Manager
Avanade
Toronto, ON
- Full-time
Drive continuous improvement initiatives to enhance service quality, productivity, automation, and customer satisfaction.
Added 23 mins ago
B
Cleaner
BGIS
Barrhead, AB
- Part-time
Our team is committed to maintaining the highest standards of cleanliness, safety, and customer satisfaction across a wide range of industries. By joining BGIS Sustainable Cleaning…
Added 23 mins ago
WC
(CAN) Associé, marchandise générale
Walmart Canada
Shawinigan, QC
- Full-time
Provides friendly and professional customer service by greeting customers, assisting with product selection, promoting products and services, helping locate merchandise, supporting purchase…
Added 23 mins ago
AU
Security Guard - Distribution Center - Part-Time
Allied Universal
Brampton, ON
- $18 CAD / hour
- Part-time
…procedures are followed. The successful candidate will provide a professional security presence while delivering excellent customer service to employees, drivers, and…
Added 23 mins ago
AT
Owner Operator Class 1 Driver - Highway (Nights)
Armour Transportation Systems
Moncton, NB
- Full-time
Armour Transportation Systems is currently seeking Professional Class 1 Drivers (Night shifts) for Grocery Highway operations based in Moncton, Miramichi, or Fredericton. As a Grocery…
Added 23 mins ago
WC
(CAN) Préposé à l’accueil
Walmart Canada
Longueuil, QC
- Full-time
Provides friendly, fast, and professional service to every customer entering and exiting the store, creating a positive first and last impression.
Added 23 mins ago
WC
(CAN) Asset Protection Associate
Walmart Canada
Windsor, ON
- Full-time
Position Summary...The Asset Protection Associate plays a key role in creating and maintaining a safe, secure, and professional store environment for customers, associates, visitors, and…
Added 23 mins ago
PH
Diet Clerk, Patient Food Services, C&W (Casual)
Provincial Health Services Authority
Vancouver, BC
- Part-time
Submitting order ticket to CBORD or Room Service Choice computer program.
Added 23 mins ago
MI
Senior Assistant Director of Finance and Accounting
Marriott International
Toronto, ON
- Contract
…or exceed the needs and expectations of the brand’s target customer and property employees. The position provides the financial expertise to enable the successful implementation of the…
Added 23 mins ago
WC
Asset Protection Associate
Walmart Canada
Kitchener, ON
- Full-time
Position Summary...The Asset Protection Associate plays a key role in creating and maintaining a safe, secure, and professional store environment for customers, associates, visitors, and…
Added 23 mins ago
CC
Snow Removal Heavy Equipment Operators/Salt Truck Drivers
Clintar Commercial Outdoor Services
Brampton, ON
- Part-time
Extended healthcare (drug coverage, hospital care, professional services, and medical emergency assistance)
Added 23 mins ago
A
Consultant(e) en intégration (Bilingue) - Integration Consultant (Bilingual)
ADP
Toronto, ON · Etobicoke, ON
- $75,200 to $125,200 CAD / year
- Other
…leur main-d’œuvre grâce à des technologies innovantes et à un service…
Added 23 mins ago
SF
Library Assistant
Simon Fraser University
Burnaby, BC
- Full-time
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace.…
Added 23 mins ago
A
Consultant(e) en intégration (Bilingue) - Integration Consultant (Bilingual)
ADP
Montreal, QC
- $75,200 to $125,200 CAD / year
- Other
…leur main-d’œuvre grâce à des technologies innovantes et à un service…
Added 23 mins ago
EC
Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Enigma Corporation
Chatham-Kent, ON · Chatham, ON
- Full-time
Serve as the primary point of contact for complex and escalated customer concerns, ensuring timely, professional, and resolution-focused case management.
Added 23 mins ago
TC
Field Warranty Specialist - Prairie Zone
Toyota Canada Inc.
Calgary, AB
- Full-time
…Care Protection (ECP) Policy with dealerships to achieve both customer satisfaction and ensure dealers have consistent profitable…
Added 23 mins ago
GC
Field Operations Associate
Grainger Canada
Victoria, BC
- Full-time
…solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported 2025 revenue of $17.9…
Added 23 mins ago
WC
(CAN) Associé, marchandise générale
Walmart Canada
Montreal, QC
- Full-time
Provides friendly and professional customer service by greeting customers, assisting with product selection, promoting products and services, helping locate merchandise, supporting purchase…
Added 23 mins ago
AU
Service Manager
Allied Universal
Calgary, AB
- $54,600 to $59,400 CAD / year
- Full-time
We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from…

Enserva

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Administrative Coordinator

About Enserva

Enserva is the voice of Canada's energy services, supply and manufacturing sector. We advocate on behalf of our members, support industry collaboration, and deliver programs, events and services that help our members succeed.

The Opportunity

Enserva is seeking a highly organized and proactive Administrative Coordinator to provide administrative and coordination support across the organization.

This role works closely with multiple functional areas, including councils, membership, events, communications, government relations, finance, and the CEO's office. The successful candidate will help ensure the smooth day-to-day operation of the organization by coordinating meetings, maintaining records, supporting member and council activities, assisting with financial administration, and providing executive support as required.

This position is ideal for someone who enjoys working with people, managing multiple priorities, and contributing to a collaborative team environment.

Key Responsibilities

Council & Committee Coordination (35%)

Coordinate meetings for Enserva councils, committees, and working groups.
Prepare agendas, meeting materials, and supporting documentation.
Attend meetings and prepare minutes, action items, and follow-up communications.
Maintain council membership rosters, records, and document repositories.
Support council chairs and staff leads with meeting logistics and ongoing initiatives.
Assist with member communications related to council programs and activities.

Executive & Organizational Support (25%)

Provide administrative support to the CEO and leadership team.
Manage calendars, meeting scheduling, and coordination of appointments.
Assist with travel arrangements, meeting logistics, and event scheduling.
Support preparation of presentations, reports, correspondence, and briefing materials.
Coordinate internal meetings and maintain organizational records and filing systems.

Finance & Administrative Support (15%)

Support invoice processing, expense tracking, and payment administration.
Coordinate approvals and maintain financial records and supporting documentation.
Assist with budget tracking and administrative reporting.
Liaise with vendors and service providers as required.
Support organizational procurement and office administration activities.

Membership & Data Administration (15%)

Maintain and update member records and databases.
Support member onboarding, renewals, and engagement initiatives.
Assist with membership reporting and data quality initiatives.
Support member outreach campaigns and communications.
Help track member activity and engagement metrics.

Events & Program Support (10%)

Support planning and delivery of conferences, meetings, webinars, and member events.
Assist with registration management and attendee communications.
Coordinate event logistics, materials, and onsite support.
Support post-event reporting and follow-up activities.

Qualifications

Required

Diploma, certificate, or equivalent experience in business administration, office administration, communications, customer service, or a related field.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines.
Strong attention to detail and problem-solving skills.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Professional, collaborative, and service-oriented approach.

Preferred

Experience supporting committees, councils, boards, or working groups.
Experience preparing meeting agendas, minutes, and action-item tracking.
Experience with membership organizations, associations, customer service, or stakeholder engagement.
Experience supporting events, programs, or projects.
Familiarity with CRM systems, databases, or business administration processes.
Interest in the energy sector, nonprofit organizations, associations, or member-based organizations.

The Ideal Candidate

The successful candidate will:

Be highly organized and dependable.
Enjoy coordinating activities and supporting multiple teams.
Demonstrate initiative and strong follow-through.
Be comfortable working with a wide variety of internal and external stakeholders.
Bring a positive, professional, and collaborative attitude.

Apply About employer

More about this job

Responsibilities

Coordinate council and committee meetings, maintain records and membership data, and provide administrative support to the CEO and leadership team. Assist with financial administration, member engagement, and the planning and delivery of events and programs.

Requirements

A diploma, certificate, or equivalent experience in business administration, office administration, communications, customer service, or a related field is required. Candidates should have strong organizational, communication, and time-management skills, proficiency with Microsoft 365, and the ability to manage multiple priorities; experience supporting committees, membership organizations, or events is preferred.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Multitasking
Attention To Detail
Problem-Solving
Meeting Coordination
Minute Taking
Calendar Management
Microsoft 365
Financial Administration
Database Management
Event Coordination
Stakeholder Engagement
Recordkeeping

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
Teams
PowerPoint
Council Coordination
Committee Coordination
Meeting Agendas
Meeting Minutes
Action-Item Tracking
Calendar Management
Executive Support
Invoice Processing
Expense Tracking
Budget Tracking
Financial Records
Procurement
Membership Administration
Member Onboarding
Membership Renewals
CRM Systems
Databases
Event Planning
Registration Management
Stakeholder Engagement
Government Relations
Energy Services
Oil And Gas

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