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Added 6 hours ago
BH
Resident Services Assistant (Casual)
Baptist Housing
Victoria, BC
- Part-time
As a Resident Services Assistant at Shannon Oaks, Oak Bay, you will be an ambassador of hospitality, providing administrative support to the business office and delivering exceptional…
Added 9 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 1 day ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Reporting to the Administrative Manager, this position plays a key role in daily office operations, including front desk reception, travel and accommodation coordination, HR administration,…
Added 1 day ago
NB
Assistant Manager, Administration
National Bank of Canada
Winnipeg, MB
- Full-time
A career as an Assistant Manager, Administration - PPSA in Equipment Finance at National Bank means helping lead the team responsible for Personal Property Security Act (PPSA)…
Added 1 day ago
TH
Restaurant assistant manager
Tim Hortons Québec
Leduc, AB
- Full-time
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate FTE (20000+ course seats) per academic year. Reporting directly to the Undergraduate Program Manager, the position is a member of the undergraduate support team and will…
Added 1 day ago
Fisheries Coordinator
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental programs,…
Added 1 day ago
SA
Office Assistant- Laboratory- Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
…visitors. Daily routines include: data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special…
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed…
Added 1 day ago
M
Assistant Controller
Microserve
Surrey, BC
- $100,000 to $120,000 CAD / year
- Full-time
Our client is seeking a detail-oriented and proactive Assistant Controller to join their Finance & Accounting team. In this role, you will support the Controller in overseeing day-to-day…
Added 1 day ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Administrative Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental…
Added 1 day ago
P
Assistant Controller
Punt
Vancouver, BC
- $100,000 to $120,000 CAD / year
- Full-time
We’re looking for an Assistant Controller to join our lean Finance team and help build the financial infrastructure behind that growth.
Added 1 day ago
B
Administration Assistant, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Client Service Assistant role sits within Nesbitt Burns, the full‑service investment advisory platform within Private Wealth, supporting high‑net‑worth clients through personalized…
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate FTE (20000+ course seats) per academic year. Reporting directly to the Undergraduate Program Manager, the position is a member of the undergraduate support team and will…
Added 1 day ago
K
Practice Coordinator, Audit Operations and Audit Technology & Transformation
KPMG
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Oakville, ON · Toronto, ON · Vaughan, ON · ON · Montreal, QC · Edmonton, Alberta
- Full-time
Reporting in to the Director, Strategy and Operations for Technology & Transformation, the Practice Coordinator (PC) will provide proactive, high-quality support to Partners and senior…
Added 1 day ago
HC
Learning Services Assistant - FHLS - Appendix-D
Humber College
Toronto, ON
- Full-time
Reporting to the Operations Manager, the Learning Services Assistant is the first point of contact for the Faculty of Health & Life Sciences (FHLS) and the main priority of this role is to…
Added 1 day ago
Learning Services Assistant - LFB - Appendix D
Humber College
Toronto, ON
Reporting to the Operations Manager, Finance & Resources, the Learning Services Assistant is the first point of contact for the Longo Faculty of Business and the main priority of this role…
Added 1 day ago
B
Client Service Assistant, Private Wealth (Contract)
BMO
Toronto, ON
- Full-time
The Client Service Assistant supports one or more Investment Advisors (IAs) and IA Team and staff, and private wealth branch operations with day-to-day administration and provides…
Added 1 day ago
SS
Accounting Assistant II
Surrey Schools (School District #36 Surrey)
Surrey, BC
- Full-time
Accounting Assistant II - Temporary Contract ending September 30, 2027
Added 1 day ago
M
Assistant Marketing Manager
Manulife
Toronto, ON
- Full-time
Support advisor thought leadership and practice management initiatives through campaign execution, reporting, webinar delivery, and event support.
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
RJ
Compliance Associate
Raymond James
Vancouver, BC · Toronto, ON
- Full-time
Reporting to the Manager, RJLU Compliance, the Compliance Associate will support routine monitoring, administrative and documentation activities across the Institutional and Private Client…
Added 1 day ago
FB
Assistant Service Manager
Farm Boy Inc.
Burlington, ON
- $21.5 CAD / hour
- Full-time
As a key member of the leadership team at the front end, you’ll work alongside the Department Manager to deliver exceptional service, strong operational performance, and a welcoming…
Added 1 day ago
O
Accounting Assistant
Osmow's
Mississauga, ON
- $55,000 to $65,000 CAD / year
- Full-time
Osmow’s is seeking an Accounting Assistant to support daily Finance and Accounting operations, including reconciliations, financial reporting and closing activities. You will investigate…

Entreflow Consulting Group

Executive Assistant/Office Administrator

Remote, Canada

Remote

Full-time

Apply About employer

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Job details

Job type: Full-time
Workplace: Remote
Experience: 3+ years of administrative, office coordination, executive support experience.
Posting language: English
Posted: Oct 23, 2026

Original job description

Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed Recruitment agency.

We specialise in start-ups and high-growth companies that have a big vision. We have expertise in more complicated accounting for industries such as technology and manufacturing and help them set, track, and crush their goals.

If you are the type of person who is forward thinking, tech-savvy (or wants the opportunity to thrive in this area), cares about making a difference in the world and strives for the satisfaction of seeing that the work you do has a positive impact, then we are the company for you. The work will challenge you, help you progress in your career, and expand your understanding. We're a great group of intelligent people who like to have a laugh along the way.

We are looking for a highly passionate and organised administrative professional to support our wonderful team.

Responsibilities

Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and other day-to-day priorities.
Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and ensure key action items are captured and completed.
Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
Liaise with vendors, service providers, and external partners as needed, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
Maintain organised company records, documentation, files, and administrative systems, ensuring information is accurate, accessible, and up to date.
Support managers with new hire onboarding, particularly around equipment, systems, processes, and ensuring new team members have what they need to get started successfully.
Identify opportunities to improve administrative processes, systems, and workflows to make the team more efficient and effective.
Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
Investigate, validate and execute methods to automate the above and make space to support projects and initiatives.

Job Requirements

3+ years of administrative, office coordination, executive support experience.
Proven track record of successfully working remotely. We see remote working as a benefit for those who flourish remotely, not for people choosing it for convenience. You need to be the type of person who is more successful when working remotely.
Prior experience working in a startup or fast-paced environment; ability to enjoy shifting priorities and triaging issues, because you are up to speed with activities in the organisation and understand how you can make a positive impact along the way.
An entrepreneurial spirit and genuine desire to support a growing business.
Highly organised with strong attention to detail, exceptional written and verbal communication skills, and the ability to manage multiple priorities effectively.
Lifelong learner, tech-savvy, and eager to leverage technology and automation to streamline day-to-day tasks and improve efficiency: take ownership of automation projects rather than wait for others to implement and train you on how to automate.
A strong problem solver who is comfortable thinking independently and finding and implementing creative solutions.
Proactive and resourceful, with the ability to anticipate needs and take initiative without being asked.
A growth mindset and willingness to take on increasing responsibility as the needs of the business evolve.

Perks/Benefits of working at Entreflow

Birthdays: Everyone gets their birthday off
Vacation: 3 weeks of vacation to start, 4 weeks after the first year
Growth, Succession Plans, and Ongoing Learning: Every employee has 1:1 mentoring, coaching and succession planning with their manager. We do biannual reviews. We cover formal and informal education.
Remote Work Environment: Our team is 100% remote and in Canada; we started as a remote team in 2015, were hybrid for many years, and now remote again. Remote work is not for everyone: it takes an incredible amount of personal organisation.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and organizational support to the leadership team, including calendar management and meeting coordination. Assist with internal projects, sales and marketing content, and the implementation of process improvements and automation.

Requirements

Requires 3+ years of administrative or executive support experience with a proven track record of working remotely. Candidates must possess strong organizational skills, an entrepreneurial spirit, and a tech-savvy approach to problem-solving.

Skills

Administrative support
Office administration
Calendar management
Meeting coordination
Reporting
Presentation preparation
Content coordination
Vendor management
Onboarding
Process improvement
Project coordination
Automation
Communication skills
Problem solving
Time management
Tech-savvy

Benefits

Birthday off
3 weeks of vacation to start
4 weeks of vacation after the first year
1:1 mentoring
Coaching
Succession planning
Biannual reviews
Formal and informal education coverage

Remote locations

Canada

Remote locations (standardized)

Canada

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Office Administrator
Executive Assistant
Remote Work
Consulting
Accounting
Recruitment
Start-up
Automation
Project Management
Onboarding
Content Coordination
Social Media
Vendor Management
Process Improvement
Growth Mindset
Tech-savvy
Communication
Organization
Efficiency

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