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Added 22 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…right steps/process are followed and that the results of the project are at the highest level of quality both creatively and financially. The Event Producer will provide design guidance,…
Added 22 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
Maintains organized electronic and paper records, files, and correspondence in alignment with institutional information technology and security requirements for systems, data, and records.
Added 1 day ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
Use technology thoughtfully: Work with clinical and project-management platforms, spreadsheets, digital documents, and approved AI tools while protecting confidential information. Take…
Added 1 day ago
Project Coordinator
Konrad
Toronto, ON
This role is part of our Digital team, where your internal title will be Associate, Digital; working primarily in a project coordination capacity across client engagements. As a Project…
Added 1 day ago
S
Engineering Assistant (Facilities Management)
SaskTel
Regina, SK
- Full-time
Architectural Technologists/Civil Engineering Technologists within this group act as the prime coordinator on many projects undertaken by Corporate Services, working closely with internal…
Added 1 day ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB
- Full-time
…Maintenance Supervisor, Maintenance Planner, and Maintenance Coordinator (MRO), the Maintenance Scheduler is responsible for developing, maintaining, and controlling the daily and weekly…
Added 1 day ago
BC
Team Lead, Marketing Digital Platforms
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
You'll be the platforms expert on the team, making sure they perform, deliver a quality experience and carry accurate information at all times. Digital is moving fast, and we'll be counting…
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
…expertise in more complicated accounting for industries such as technology and manufacturing and help them set, track, and crush their…
Added 1 day ago
TC
Engineering Administrator/Coordinator
Tridon Communications
AB · Edmonton, AB
- Full-time
We’re looking for an Engineering Administrator & Coordinator to support our Engineering Department through effective documentation, scheduling, reporting, and project coordination.
Added 1 day ago
FC
Project Controls Coordinator
FLINT Corp.
Calgary, AB
- Full-time
Reporting to the Manager, Project Controls, the Project Controls Coordinator supports the consistent delivery of cost control, forecasting, progress measurement, change management, and…
Added 1 day ago
EI
Document Control Coordinator
EBC Inc.
Mississauga, ON
- Full-time
…erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative…
Added 1 day ago
BC
Business Coach
Ballad Consulting Group
Calgary, AB
- Part-time
…brings a wealth of knowledge, experience, and creativity to each project we undertake. We provide services related to training, business planning, government relations, Indigenous…
Added 1 day ago
BC
Program Coordinator
Ballad Consulting Group
Airdrie, AB
- Full-time
…brings a wealth of knowledge, experience, and creativity to each project we undertake. We provide services related to training, business planning, government relations, Indigenous…
Added 1 day ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB · Riverway
- Full-time
…Maintenance Supervisor, Maintenance Planner, and Maintenance Coordinator (MRO), the Maintenance Scheduler is responsible for developing, maintaining, and controlling the daily and weekly…
Added 1 day ago
UO
ALS Clinical Research Coordinator, Clinical Neurosciences
University of Calgary
Calgary, AB
- Full-time
…of Medicine invites applications for a ALS Clinical Research Coordinator. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the…
Added 1 day ago
P&
Coordonnateur de la résilience des systèmes informatiques / Disaster Recovery and Resilience Coordinator
Pratt & Whitney
Longueuil, QC
- Full-time
Baccalauréat en technologies de l’information, en continuité des activités ou dans un domaine connexe.
Added 1 day ago
CE
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini Engineering
Montreal, QC
- Full-time
…autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&D and engineering services across all industries. Join us…
Added 1 day ago
UO
E-Learning Designer, Community Health Sciences
University of Calgary
Calgary, AB
- Full-time
…resources for POR training. The position works within established project directions and collaborates with CD colleagues, subject matter experts, patient partners, and other AbSPORU teams.…
Added 1 day ago
CW
Coordinator, Examination Administration and Reporting
CPA Western School of Business
AB · Edmonton, AB
- Full-time
…organized and detail-oriented professional to join our team as the Coordinator, Examinations Administration &…
Added 1 day ago
CE
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini Engineering
Montreal, QC
- Full-time
Act as the technical focal point and prime coordinator for design changes, ensuring effective project planning, execution, and delivery.
Added 1 day ago
Project Coordinator, Applied Research
Durham College
Oshawa, ON
A minimum of a Master’s Degree in Computer Science, Information Technology, Community Development, Social Sciences, or Business Administration, with course(s) in research methodology and/or…
Added 1 day ago
BR
Project Coordinator
Benchmark Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- Contract
The Project Coordinator will support the delivery of a major Yard and Charge Management Solution (YCMS) Program, working within an established technology Project Management Office (PMO).…
Added 1 day ago
K
Practice Coordinator, Audit Operations and Audit Technology & Transformation
KPMG
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Oakville, ON · Toronto, ON · Vaughan, ON · ON · Montreal, QC · Edmonton, Alberta
- Full-time
National Audit Center is a National group within the Audit practice and is seeking to hire a Practice Coordinator to support the Audit Operations and Technology & Transformation teams on a…
Added 1 day ago
Program Support Coordinator - UGH - Appendix D
Humber College
Toronto, ON
Reporting to the Chair, Program Support Coordinator (PSC) will provide a core role in attending to the day-to-day operations and details of administrating programs while providing a…
Added 1 day ago
A
Intermediate Civil Designer / Technologist
Arcadis
Toronto, ON
- Full-time
…successful candidate will serve as the lead designer within a project delivery cell, owning technical design and drawing package responsibilities while working closely with Project…

Entreflow Consulting Group

Executive Assistant/Office Administrator

Remote, Canada

Remote

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Remote
Experience: 3+ years of administrative, office coordination, executive support experience.
Posting language: English
Posted: Oct 23, 2026

Original job description

Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed Recruitment agency.

We specialise in start-ups and high-growth companies that have a big vision. We have expertise in more complicated accounting for industries such as technology and manufacturing and help them set, track, and crush their goals.

If you are the type of person who is forward thinking, tech-savvy (or wants the opportunity to thrive in this area), cares about making a difference in the world and strives for the satisfaction of seeing that the work you do has a positive impact, then we are the company for you. The work will challenge you, help you progress in your career, and expand your understanding. We're a great group of intelligent people who like to have a laugh along the way.

We are looking for a highly passionate and organised administrative professional to support our wonderful team.

Responsibilities

Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and other day-to-day priorities.
Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and ensure key action items are captured and completed.
Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
Liaise with vendors, service providers, and external partners as needed, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
Maintain organised company records, documentation, files, and administrative systems, ensuring information is accurate, accessible, and up to date.
Support managers with new hire onboarding, particularly around equipment, systems, processes, and ensuring new team members have what they need to get started successfully.
Identify opportunities to improve administrative processes, systems, and workflows to make the team more efficient and effective.
Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
Investigate, validate and execute methods to automate the above and make space to support projects and initiatives.

Job Requirements

3+ years of administrative, office coordination, executive support experience.
Proven track record of successfully working remotely. We see remote working as a benefit for those who flourish remotely, not for people choosing it for convenience. You need to be the type of person who is more successful when working remotely.
Prior experience working in a startup or fast-paced environment; ability to enjoy shifting priorities and triaging issues, because you are up to speed with activities in the organisation and understand how you can make a positive impact along the way.
An entrepreneurial spirit and genuine desire to support a growing business.
Highly organised with strong attention to detail, exceptional written and verbal communication skills, and the ability to manage multiple priorities effectively.
Lifelong learner, tech-savvy, and eager to leverage technology and automation to streamline day-to-day tasks and improve efficiency: take ownership of automation projects rather than wait for others to implement and train you on how to automate.
A strong problem solver who is comfortable thinking independently and finding and implementing creative solutions.
Proactive and resourceful, with the ability to anticipate needs and take initiative without being asked.
A growth mindset and willingness to take on increasing responsibility as the needs of the business evolve.

Perks/Benefits of working at Entreflow

Birthdays: Everyone gets their birthday off
Vacation: 3 weeks of vacation to start, 4 weeks after the first year
Growth, Succession Plans, and Ongoing Learning: Every employee has 1:1 mentoring, coaching and succession planning with their manager. We do biannual reviews. We cover formal and informal education.
Remote Work Environment: Our team is 100% remote and in Canada; we started as a remote team in 2015, were hybrid for many years, and now remote again. Remote work is not for everyone: it takes an incredible amount of personal organisation.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and organizational support to the leadership team, including calendar management and meeting coordination. Assist with internal projects, sales and marketing content, and the implementation of process improvements and automation.

Requirements

Requires 3+ years of administrative or executive support experience with a proven track record of working remotely. Candidates must possess strong organizational skills, an entrepreneurial spirit, and a tech-savvy approach to problem-solving.

Skills

Administrative support
Office administration
Calendar management
Meeting coordination
Reporting
Presentation preparation
Content coordination
Vendor management
Onboarding
Process improvement
Project coordination
Automation
Communication skills
Problem solving
Time management
Tech-savvy

Benefits

Birthday off
3 weeks of vacation to start
4 weeks of vacation after the first year
1:1 mentoring
Coaching
Succession planning
Biannual reviews
Formal and informal education coverage

Remote locations

Canada

Remote locations (standardized)

Canada

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Office Administrator
Executive Assistant
Remote Work
Consulting
Accounting
Recruitment
Start-up
Automation
Project Management
Onboarding
Content Coordination
Social Media
Vendor Management
Process Improvement
Growth Mindset
Tech-savvy
Communication
Organization
Efficiency

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