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Added 32 mins ago
A
BIM Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Contract
We are seeking an Electrical BIM Coordinator who will play a pivotal role in our large-scale projects, including the Parliament and Hospital projects scheduled for completion in 2028 and…
Added 2 hours ago
TC
HVAC Coordinator
The Cahill Group
Torbay, NL
- Full-time
The Cahill Group is seeking qualified and skilled applicants for a HVAC Coordinator to support our growing sheet metal duct fabrication business. The successful candidate will serve as the…
Added 3 hours ago
Project Coordinator
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Reporting to the Director of Retail Space Management - North America, the Project Coordinator helps maintain and enhance ALDO Group corporate stores across Canada and the United States. The…
Added 3 hours ago
Project Coordinator
Konrad
Toronto, ON
This role is part of our Digital team, where your internal title will be Associate, Digital; working primarily in a project coordination capacity across client engagements. As a Project…
Added 3 hours ago
NC
Project Coordinator (Entry-Level)
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Reporting to Operations Leadership, the Project Coordinator (PC) is an entry-level position designed for an organized, proactive individual who is eager to learn and grow within project…
Added 3 hours ago
NC
Project Manager
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
End-to-End Project Ownership: Take full accountability for the lifecycle of client rollouts, including scoping, timeline creation, milestone tracking, and budget management.
Added 3 hours ago
S
Engineering Assistant (Facilities Management)
SaskTel
Regina, SK
- Full-time
Architectural Technologists/Civil Engineering Technologists within this group act as the prime coordinator on many projects undertaken by Corporate Services, working closely with internal…
Added 3 hours ago
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
BC
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 3 hours ago
Coordinator, Construction Services
Defence Construction Canada
NL
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 5 hours ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB
- Full-time
…Maintenance Supervisor, Maintenance Planner, and Maintenance Coordinator (MRO), the Maintenance Scheduler is responsible for developing, maintaining, and controlling the daily and weekly…
Added 5 hours ago
MF
Apprenticeship Coordinator
Merit for Apprenticeship
Mississauga, ON
- Full-time
We're looking for a highly organized, detail-oriented Apprenticeship Coordinator who enjoys working with people, keeping projects on track, and making a difference behind the scenes. If…
Added 6 hours ago
I
Operations Manager
Integricon
Ottawa, ON
- $85,000 to $115,000 CAD / year
- Full-time
…feedback, practical support and ride-alongs with PMs and Site Project Coordinators (Site PCs). Observe field practices, client communication and documentation; record hands-on coaching…
Added 6 hours ago
W
Project Coordinator
WalterFedy
AB · Edmonton, AB
- Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 6 hours ago
BC
Team Lead, Marketing Digital Platforms
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
You'll be able to count on a team of three (a senior technical web advisor, a web content and advertising advisor, and a coordinator) to deliver day to day.
Added 6 hours ago
DC
Coordinator, Professional Services Contracts
Defence Construction Canada
Trenton, ON
- Contract
The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple…
Added 6 hours ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Job Title Youth Initiatives Coordinator Appointment Type Casual Position Dates November 2026 - June 30, 2027 Hours per week/FTE 14 About the Position
Added 6 hours ago
C
Social Media & Community Coordinator
Confidential
Toronto, ON
- Full-time
…are looking for a highly motivated Social Media & Community Coordinator to join our growing…
Added 7 hours ago
NS
Procurement Coordinator - Supply Chain Operations
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Manager, the Procurement Coordinator works in collaboration with the broader Supply Chain Operations procurement functions and is responsible for the effective and…
Added 7 hours ago
TU
Research Nurse
The University of British Columbia
Vancouver, BC
- $43.63 to $62.72 CAD / hour
- Full-time
…clinical activities as delegated by the investigator and/or study coordinator or project…
Added 7 hours ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
The role also oversees essential administrative functions such as credit card reconciliation, and project tracking. In addition, the position supports facilities-related activities,…
Added 7 hours ago
PB
Site Supervisor
PCH Builders
Calgary, AB
- Full-time
Partner with the Project Coordinator and Project Manager to resolve schedule constraints, confirm priorities, and keep planned site activities moving forward.
Added 7 hours ago
RD
Watershed Planning and Outreach Coordinator
Red Deer River Watershed Alliance Society
Red Deer, AB
- Full-time
The Watershed Planning & Outreach Coordinator plays a critical role in building partnerships and working towards our Integrated Watershed Management Plan and other Mandate and Roles. This…
Added 8 hours ago
ME
Project Controls Analyst- MEC Transportation
Mass. Electric Construction Co.
Toronto, ON
- Full-time
The Project Controls Coordinator is responsible for supporting the planning, scheduling, cost control, forecasting, progress measurement, and reporting functions for complex electrical…
Added 8 hours ago
PL
Marketing Manager
Pomeroy Lodging
Kananaskis, AB
- Full-time
Success in this role requires a combination of strategic thinking, strong project management, creative execution, commercial awareness, leadership skills, and the ability to build…
Added 8 hours ago
Fisheries Coordinator
Musqueam Indian Band
Vancouver, BC
…training, and ensuring action items are being followed up on. The Coordinator works closely with Fisheries staff, management, Finance, and other departments to ensure information is…

Entreflow Consulting Group

Executive Assistant/Office Administrator

Remote, Canada

Remote

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Remote
Experience: 3+ years of administrative, office coordination, executive support experience.
Posting language: English
Posted: Oct 23, 2026

Original job description

Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed Recruitment agency.

We specialise in start-ups and high-growth companies that have a big vision. We have expertise in more complicated accounting for industries such as technology and manufacturing and help them set, track, and crush their goals.

If you are the type of person who is forward thinking, tech-savvy (or wants the opportunity to thrive in this area), cares about making a difference in the world and strives for the satisfaction of seeing that the work you do has a positive impact, then we are the company for you. The work will challenge you, help you progress in your career, and expand your understanding. We're a great group of intelligent people who like to have a laugh along the way.

We are looking for a highly passionate and organised administrative professional to support our wonderful team.

Responsibilities

Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and other day-to-day priorities.
Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and ensure key action items are captured and completed.
Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
Liaise with vendors, service providers, and external partners as needed, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
Maintain organised company records, documentation, files, and administrative systems, ensuring information is accurate, accessible, and up to date.
Support managers with new hire onboarding, particularly around equipment, systems, processes, and ensuring new team members have what they need to get started successfully.
Identify opportunities to improve administrative processes, systems, and workflows to make the team more efficient and effective.
Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
Investigate, validate and execute methods to automate the above and make space to support projects and initiatives.

Job Requirements

3+ years of administrative, office coordination, executive support experience.
Proven track record of successfully working remotely. We see remote working as a benefit for those who flourish remotely, not for people choosing it for convenience. You need to be the type of person who is more successful when working remotely.
Prior experience working in a startup or fast-paced environment; ability to enjoy shifting priorities and triaging issues, because you are up to speed with activities in the organisation and understand how you can make a positive impact along the way.
An entrepreneurial spirit and genuine desire to support a growing business.
Highly organised with strong attention to detail, exceptional written and verbal communication skills, and the ability to manage multiple priorities effectively.
Lifelong learner, tech-savvy, and eager to leverage technology and automation to streamline day-to-day tasks and improve efficiency: take ownership of automation projects rather than wait for others to implement and train you on how to automate.
A strong problem solver who is comfortable thinking independently and finding and implementing creative solutions.
Proactive and resourceful, with the ability to anticipate needs and take initiative without being asked.
A growth mindset and willingness to take on increasing responsibility as the needs of the business evolve.

Perks/Benefits of working at Entreflow

Birthdays: Everyone gets their birthday off
Vacation: 3 weeks of vacation to start, 4 weeks after the first year
Growth, Succession Plans, and Ongoing Learning: Every employee has 1:1 mentoring, coaching and succession planning with their manager. We do biannual reviews. We cover formal and informal education.
Remote Work Environment: Our team is 100% remote and in Canada; we started as a remote team in 2015, were hybrid for many years, and now remote again. Remote work is not for everyone: it takes an incredible amount of personal organisation.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and organizational support to the leadership team, including calendar management and meeting coordination. Assist with internal projects, sales and marketing content, and the implementation of process improvements and automation.

Requirements

Requires 3+ years of administrative or executive support experience with a proven track record of working remotely. Candidates must possess strong organizational skills, an entrepreneurial spirit, and a tech-savvy approach to problem-solving.

Skills

Administrative support
Office administration
Calendar management
Meeting coordination
Reporting
Presentation preparation
Content coordination
Vendor management
Onboarding
Process improvement
Project coordination
Automation
Communication skills
Problem solving
Time management
Tech-savvy

Benefits

Birthday off
3 weeks of vacation to start
4 weeks of vacation after the first year
1:1 mentoring
Coaching
Succession planning
Biannual reviews
Formal and informal education coverage

Remote locations

Canada

Remote locations (standardized)

Canada

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Office Administrator
Executive Assistant
Remote Work
Consulting
Accounting
Recruitment
Start-up
Automation
Project Management
Onboarding
Content Coordination
Social Media
Vendor Management
Process Improvement
Growth Mindset
Tech-savvy
Communication
Organization
Efficiency

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