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B
Senior Developer
BMO
Toronto, ON · BMOPLACE
- Full-time
…assurance activities, overseeing support functions, and preparing design…
Added 14 mins ago
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Clinical Informatics Analyst, Nurse
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Nanaimo, BC
- Full-time
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Manager, Operations and Stakeholder Engagement
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
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Project Manager, Enterprise Project Management Office
Ontario Health | Santé Ontario
ON · Ontario, Canada
- Full-time
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Glencore
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- $85,000 to $100,200 CAD / year
- Full-time
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Manager- Programs, Profitability
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Montreal, QC
- Full-time
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Affinity
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HR Business Partner - Canada & US
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Communications and Research Impact Specialist
University of Alberta
Edmonton, AB
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Entro

Proposal Coordinator

Calgary, AB, Canada

$65,000 - $75,000 · Full-time

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Job details

Pay: $65,000 - $75,000
Job type: Full-time
Apply by: Apr 6, 2027
Posting language: English
Posted: Oct 8, 2026

Original job description

Entro is advancing our legacy of leadership in branding, wayfinding, and experiential design.

The Proposal Coordinator supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working closely with the Proposal Manager, Business Development team, Subject Matter Experts, and external partners, this role helps manage the proposal process from opportunity through submission.

The Proposal Coordinator is responsible for reviewing RFP/RFPQ requirements, coordinating pursuit teams and deadlines, writing and editing proposal content, developing presentations and sales materials, and ensuring submissions are complete, accurate, and aligned with Entro’s brand.

Key Responsibilities

Coordinate proposal preparation and submission
Read, summarize, and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team.
Organize kick off meetings, review sessions, and final document distribution prior to submission;
Write, review and edit unique proposal material.
Set content deadlines with Subject Matter Experts (SMEs).
Work with the Proposal Manager to strategize on proposal win themes and proposal content.
Coordinate and lead weekly proposal team meetings.
Work with external partners to obtain input and relevant information for proposal development.
Record and share lessons learned and best practices.
Communicate with clients and partners to coordinate proposal interviews.
Develop custom presentations and coordinate internal meetings for proposal interviews.
Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications.
Work with the Business Development Team to develop custom sales materials.

Key Performance Indicators:

This role carries clearly defined annual sales and business development targets. Performance is measured against:

Proposal delivery – Proposals and submissions are completed accurately and on time, in accordance with RFP/RFPQ requirements.
Content quality – Proposal content is clear, compelling, accurate, and tailored to each opportunity.
Proposal coordination – Pursuit timelines, meetings, reviews, SME contributions, and external partner inputs are effectively coordinated.
Quality and accuracy – Submissions demonstrate a high level of attention to detail and completeness.
Team collaboration – Strong coordination and communication with the Proposal Manager, Business Development team, SMEs, and external partners.
Continuous improvement – Lessons learned and best practices are captured and applied to future pursuits.

What You’ll Bring

Minimum three (3) years experience in a sales, business development or marketing environment with proposal creation responsibility.
Superior written and verbal communication skills.
Ability to communicate with team members at all levels of the organization.
Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop), Microsoft Office (Outlook, Word, Excel, PowerPoint), and Keynote.
Excellent project coordination skills and understanding of key business processes.
Ability to forge, grow and maintain positive relationships both internally and externally.
Ability to manage multiple priorities simultaneously, manage changing needs and priorities, and meet the time demands of unpredictable activities.
Ability to work within tight deadlines and prioritize work to achieve goals.
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail.
Highly developed interpersonal, communication, and organizational skills.
Ability to work collaboratively in a very fast-paced environment.
Previous experience working within the AEC industry is considered an asset.

Core Values

The individual in this role won’t just hit targets they’ll embody how we work:

Prioritize Human Experience: Lead with intention. Elevate people.
Design with Intelligence: Leverage insights. Shape creative.
Make Bold Moves: Push boundaries. Be courageous.
Work as a Team: Share knowledge. Build trust.
Own the Outcome: Be accountable. Think about impact.

Salary Range

$65,000 - $75,000

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More about this job

Responsibilities

Coordinate proposal pursuits from opportunity through submission, including reviewing RFP and RFPQ requirements, managing timelines and meetings, and gathering input from internal teams and external partners. Write and edit tailored proposal content, develop presentations and sales materials, coordinate proposal interviews, and capture lessons learned.

Requirements

Requires at least three years of experience in sales, business development, or marketing with responsibility for proposal creation, along with strong communication, organization, and project coordination skills. Candidates should be proficient with Adobe Creative Cloud, Microsoft Office, and Keynote, and able to manage competing priorities and tight deadlines; AEC industry experience is an asset.

Skills

Proposal Coordination
Proposal Writing And Editing
Project Coordination
RFP And RFPQ Analysis
Business Development
Sales Materials Development
Presentation Development
Deadline Management
Stakeholder Communication
External Partner Coordination
Adobe Creative Cloud
InDesign
Illustrator
Photoshop
Microsoft Office
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Business Development
Sales
Marketing
RFP
RFPQ
Expressions Of Interest
Proposal Writing
Proposal Editing
Pursuit Management
Win Themes
Subject Matter Experts
External Partners
Proposal Interviews
Sales Materials
Presentation Development
Adobe Creative Cloud
InDesign
Illustrator
Photoshop
Microsoft Office
Outlook
Word
Excel
PowerPoint
Keynote
Project Coordination
AEC Industry
Branding
Wayfinding

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