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Added 8 mins ago
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Envent

Projects Documentation Coordinator

Calgary, AB, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

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Original job description

Company Description

Envent, headquartered in Calgary, Canada, is a world-class manufacturer of analyzers serving the global energy industries. The company produces a broad range of specialized instruments, including H2S/Total Sulfur, Moisture, O2, CO2 analyzers, gas chromatographs, and optical hydrocarbon analyzers. Envent focuses on high-performance, reliable solutions that support critical measurement and monitoring needs in energy applications. Team members collaborate across engineering, manufacturing, and operations to deliver precise, durable products to customers worldwide.

Role Description

The Project Documentation Coordinator owns the administration of project documents for Envent’s Canadian projects. The role keeps document registers, approval records, transmittals, and final packages complete, current, and traceable. Reporting to the Project Manager, the Coordinator works with Drafting, Engineering, Production, Quality and Compliance, Sales, and customers to route documents and report documentation readiness. AutoCAD is the primary application used to access and prepare drawing files for controlled issue.

Essential Functions and Responsibilities

Project Document Planning and Registers

Track documents from the request for quotation stage through approval, issue for construction, as-built records, and project close-out, as applicable to each project.
Track approval responses and consolidate document comments for the responsible author. Keep a record of unresolved comments and follow up until the assigned owner completes the required action.

Project Documentation and Records

Coordinate, update, and file project documents so records are accurate, complete, and accessible.
Support document package completion, including RFQ drawings, IFC drawings, As-Built drawings, photos, checklists, factory calibration certificates, and shipping documentation.
Maintain project documentation in required systems and locations, including SharePoint, ERP, Teams, and Monday.com.

Production and Build Support

Support internal coordination for build activities by helping track documentation, action items, and project information required by Production and related departments.
Assist with the flow of information needed for sample system builds, analyzer builds, service work, custom production orders, and client projects.
Help identify project information gaps that may affect production readiness, documentation completeness, or shipping preparation.
Maintain accurate records of assigned updates, handoffs, and project documentation changes.
Compile customer submittals, vendor documents, inspection and test records, manuals, databooks, approved drawings, and final close-out packages against the project document requirements.

Qualifications

Diploma or degree in Project Management, Business Administration, Engineering Technology, Drafting, or a related field preferred.
Equivalent experience in project coordination, production coordination, drafting systems, document control, or a related technical support role will be considered.
Experience using AutoCAD, and other drafting software systems, and working with technical drawings is required.
Experience in a manufacturing, analyzer, instrumentation, engineering, service, or production environment is preferred.
Proficiency with Monday.com, ERP systems, SharePoint, Microsoft Teams, Excel, and standard Microsoft Office applications.
Strong organization, follow-through, attention to detail, and documentation skills.
Ability to identify missing information, record gaps, project risks, and process concerns and escalate them appropriately.
Clear written and verbal communication skills for internal coordination.
Ability to legally work in Canada.

Working conditions

Office-based role with regular working hours.
Majority of work is completed using a computer, cellphone, and digital systems.
Regular interaction with internal departments including Project Coordination, Sales, Engineering, Production, Quality, and Shipping.
May require occasional extended hours to support urgent internal project deadlines, documentation needs, or shipping requirements.
Work is deadline-driven and may require frequent reprioritization based on Team Lead direction.

Physical Requirements

No specific physical requirements beyond general office or administrative activities.
Must be able to sit for extended periods while working on a computer.
May occasionally need to stand, walk through office or production areas, attend internal meetings, or move project files and documentation materials.
Must be able to perform repetitive computer and data entry tasks.

Compensation

$45,000 - $55,000 to start depending on experience.

Full health and dental benefits, 100% employer paid.

$1,000 Health/Wellness spending account.

3% RRSP match.

3 weeks paid vacation, plus our offices are closed between Christmas and New Year.

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More about this job

Responsibilities

Coordinate and maintain project documentation from RFQ through approvals, construction, as-built records, and close-out, ensuring documents are complete, current, and traceable. Support production readiness and project handoffs by tracking information gaps, coordinating document reviews, and compiling customer submittals, inspection records, manuals, and final packages.

Requirements

A diploma or degree in project management, business administration, engineering technology, drafting, or a related field is preferred, though equivalent relevant experience may be considered. Required experience includes using AutoCAD or other drafting software and working with technical drawings; familiarity with manufacturing or technical environments and tools such as Monday.com, ERP systems, SharePoint, Teams, and Excel is preferred.

Skills

AutoCAD
Technical Drawing Interpretation
Document Control
Project Coordination
Document Registers
Approval Tracking
Document Transmittals
Project Records Management
SharePoint
ERP Systems
Microsoft Teams
Monday.com
Microsoft Excel
Production Coordination
Attention to Detail
Written and Verbal Communication

Benefits

Health Insurance
Dental Insurance
Health and Wellness Spending Account
RRSP Match
Paid Vacation
Office Closure Between Christmas and New Year

Visa sponsorship

Not detected in the job text

Keywords

AutoCAD
Drafting Software
Technical Drawings
Document Control
Project Coordination
Document Registers
Approval Records
Document Transmittals
RFQ Drawings
IFC Drawings
As-Built Drawings
Project Close-Out
SharePoint
ERP Systems
Microsoft Teams
Monday.com
Microsoft Excel
Production Coordination
Manufacturing
Analyzers
Instrumentation
Quality and Compliance
Customer Submittals
Inspection and Test Records
Databooks
Shipping Documentation
Project Readiness
Action Item Tracking
Canada Work Authorization

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