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Added 32 mins ago
K
Partner Administrative Assistant, Audit (Vaughan)
KPMG
ON · Vaughan, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 46 mins ago
QE
Project Coordinator
Qualis Engineering
Toronto, ON
- Full-time
Compliance: Ensure compliance with safety regulations, building codes, and quality standards.
Added 46 mins ago
SF
Administrative Coordinator
Safe Fleet
Oshawa, ON
- Full-time
We are seeking a highly organized and detail-oriented Administrative Coordinator to oversee the creation, tracking, prioritization, and completion of work orders while coordinating vehicle…
Added 1 hour ago
BT
Carrier Sales Coordinator - Mississauga
Bison Transport Inc.
Mississauga, ON
- Full-time
Manage carrier performance, including tracking on-time delivery, service quality, and compliance.
Added 1 hour ago
BT
Carrier Sales Coordinator - Winnipeg
Bison Transport Inc.
Winnipeg, MB
- Full-time
Manage carrier performance, including tracking on-time delivery, service quality, and compliance.
Added 2 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Calgary, AB
- Other
Adheres and applies Internal Compliance regulations and Sales Practices under NI 81-105 for our clients as the team compliance coordinator.
Added 2 hours ago
AH
Assistant Head Nurse - Patient Care Coordinator
Alberta Health Services
Wetaskiwin, AB
- Part-time
Reporting to the Director of the Wetaskiwin Hospital the Patient Care Coordinator will provide overall site support at the Hospital during off hours and weekends including but not limited…
Added 3 hours ago
G
Senior Project Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
Ensure compliance with technical standards, codes, and specifications throughout all phases of the project
Added 3 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
Adheres and applies Internal Compliance regulations and Sales Practices under NI 81-105 for our clients as the team compliance coordinator
Added 3 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Vancouver, BC
- Other
Adheres and applies Internal Compliance regulations and Sales Practices under NI 81-105 for our clients as the team compliance coordinator.
Added 3 hours ago
A
HSE Coordinator
ALS
Winnipeg, MB · CAN - MB - Winnipeg (Niakwa Road East)
- Full-time
The Health, Safety and Environment Co-ordinator will work with the location managers to fulfill all health, safety, and environmental functions in Winnipeg. This will include incident…
Added 3 hours ago
UO
Research Assistant (VEC)
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Centre for Translational Research (BCCHT)
- $29.82 to $35.16 CAD / hour
- Part-time
Interfaces with Field Coordinator, Data Coordinator, Statistician and Lab Manager.
Added 4 hours ago
B
CLIENT SUPPORT COORDINATOR
BDC
Kingston, ON
- Full-time
The incumbent is responsible for providing high-quality client service to the BDC Financing team in resolving core issues, preparing client proposals and all relevant related documents…
Added 5 hours ago
A
Environmental Coordinator - Permits, License, Agreement and Approvals
Amico
Toronto, ON · North York, ON
- Full-time
The Environmental Permits, License, Agreement and Approvals (PLAA) Coordinator will support the Elevated Guideways and Stations Contract (“EGS”) of The Ontario Line ("OL"). The Primary…
Added 5 hours ago
A
Coordonnateur(trice) des ventes et de projets / Sales and Project Coordinator/Estimator
Allegion
Longueuil, QC
- Full-time
Driven by innovation, quality and collaboration, Unicel Architectural partners with architects, designers and building professionals to bring ambitious architectural visions to life.
Added 6 hours ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
We're looking for a detail-oriented and data-driven Coordinator, Revenue Operations to join our Revenue Operations team. If you enjoy keeping data clean, working in Salesforce, and turning…
Added 6 hours ago
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Saskatchewan Soccer Association - PPL Manager and SSA Operations Coordinator
Sask Sport
Regina, SK
- Full-time
Saskatchewan Soccer Association – PPL Manager and SSA Operations Coordinator
Added 6 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Serves as a Redevelopment site coordinator monitoring all planning and project activities on designated site(s), including those led by other site Redevelopment teams, identifying areas of…
Added 6 hours ago
PC
Inventory & Traffic Coordinator
Parkland Corporation
Hamilton, ON
- Full-time
Handles quality documentation, research and reporting for any non-compliance issues.
Added 7 hours ago
BC
Sales Coordinator - Global Markets Trading Floor
BMO Capital Markets
Toronto, ON
- Full-time
The Sales Coordinator role is an entry-level position on the Global Markets trading floor designed for high-potential individuals seeking to build a long-term career in Capital Markets. The…
Added 7 hours ago
IL
Air Import Coordinator
ITN Logistics
Mississauga, ON
- $60,000 to $63,000 CAD / year
- Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 7 hours ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 7 hours ago
Durham- Parts Coordinator
Human Resources
Pickering, ON
The Parts Coordinator role is responsible for sourcing and purchasing truck parts, managing inventory levels, and ensuring timely, cost-effective supply of materials to support fleet…
Added 8 hours ago
S
Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18726 (2026-18726)
Sunnybrook
Toronto, ON
- Full-time
The Administrative Coordinator provides comprehensive executive and research administrative support to a highly accomplished principal investigator. This role serves as a trusted partner to…
Added 8 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Hamilton, ON
- $47,000 to $69,000 CAD / year
- Full-time
The Coordinator has good leadership and communication skills, works well in a team environment, is responsible and is open to change. The person is structured, results oriented and quality…

Envent

Projects Documentation Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Original job description

Company Description

Envent, headquartered in Calgary, Canada, is a world-class manufacturer of analyzers serving the global energy industries. The company produces a broad range of specialized instruments, including H2S/Total Sulfur, Moisture, O2, CO2 analyzers, gas chromatographs, and optical hydrocarbon analyzers. Envent focuses on high-performance, reliable solutions that support critical measurement and monitoring needs in energy applications. Team members collaborate across engineering, manufacturing, and operations to deliver precise, durable products to customers worldwide.

Role Description

The Project Documentation Coordinator owns the administration of project documents for Envent’s Canadian projects. The role keeps document registers, approval records, transmittals, and final packages complete, current, and traceable. Reporting to the Project Manager, the Coordinator works with Drafting, Engineering, Production, Quality and Compliance, Sales, and customers to route documents and report documentation readiness. AutoCAD is the primary application used to access and prepare drawing files for controlled issue.

Essential Functions and Responsibilities

Project Document Planning and Registers

Track documents from the request for quotation stage through approval, issue for construction, as-built records, and project close-out, as applicable to each project.
Track approval responses and consolidate document comments for the responsible author. Keep a record of unresolved comments and follow up until the assigned owner completes the required action.

Project Documentation and Records

Coordinate, update, and file project documents so records are accurate, complete, and accessible.
Support document package completion, including RFQ drawings, IFC drawings, As-Built drawings, photos, checklists, factory calibration certificates, and shipping documentation.
Maintain project documentation in required systems and locations, including SharePoint, ERP, Teams, and Monday.com.

Production and Build Support

Support internal coordination for build activities by helping track documentation, action items, and project information required by Production and related departments.
Assist with the flow of information needed for sample system builds, analyzer builds, service work, custom production orders, and client projects.
Help identify project information gaps that may affect production readiness, documentation completeness, or shipping preparation.
Maintain accurate records of assigned updates, handoffs, and project documentation changes.
Compile customer submittals, vendor documents, inspection and test records, manuals, databooks, approved drawings, and final close-out packages against the project document requirements.

Qualifications

Diploma or degree in Project Management, Business Administration, Engineering Technology, Drafting, or a related field preferred.
Equivalent experience in project coordination, production coordination, drafting systems, document control, or a related technical support role will be considered.
Experience using AutoCAD, and other drafting software systems, and working with technical drawings is required.
Experience in a manufacturing, analyzer, instrumentation, engineering, service, or production environment is preferred.
Proficiency with Monday.com, ERP systems, SharePoint, Microsoft Teams, Excel, and standard Microsoft Office applications.
Strong organization, follow-through, attention to detail, and documentation skills.
Ability to identify missing information, record gaps, project risks, and process concerns and escalate them appropriately.
Clear written and verbal communication skills for internal coordination.
Ability to legally work in Canada.

Working conditions

Office-based role with regular working hours.
Majority of work is completed using a computer, cellphone, and digital systems.
Regular interaction with internal departments including Project Coordination, Sales, Engineering, Production, Quality, and Shipping.
May require occasional extended hours to support urgent internal project deadlines, documentation needs, or shipping requirements.
Work is deadline-driven and may require frequent reprioritization based on Team Lead direction.

Physical Requirements

No specific physical requirements beyond general office or administrative activities.
Must be able to sit for extended periods while working on a computer.
May occasionally need to stand, walk through office or production areas, attend internal meetings, or move project files and documentation materials.
Must be able to perform repetitive computer and data entry tasks.

Compensation

$45,000 - $55,000 to start depending on experience.

Full health and dental benefits, 100% employer paid.

$1,000 Health/Wellness spending account.

3% RRSP match.

3 weeks paid vacation, plus our offices are closed between Christmas and New Year.

Apply About employer

More about this job

Responsibilities

Coordinate and maintain project documentation from RFQ through approvals, construction, as-built records, and close-out, ensuring documents are complete, current, and traceable. Support production readiness and project handoffs by tracking information gaps, coordinating document reviews, and compiling customer submittals, inspection records, manuals, and final packages.

Requirements

A diploma or degree in project management, business administration, engineering technology, drafting, or a related field is preferred, though equivalent relevant experience may be considered. Required experience includes using AutoCAD or other drafting software and working with technical drawings; familiarity with manufacturing or technical environments and tools such as Monday.com, ERP systems, SharePoint, Teams, and Excel is preferred.

Skills

AutoCAD
Technical Drawing Interpretation
Document Control
Project Coordination
Document Registers
Approval Tracking
Document Transmittals
Project Records Management
SharePoint
ERP Systems
Microsoft Teams
Monday.com
Microsoft Excel
Production Coordination
Attention to Detail
Written and Verbal Communication

Benefits

Health Insurance
Dental Insurance
Health and Wellness Spending Account
RRSP Match
Paid Vacation
Office Closure Between Christmas and New Year

Visa sponsorship

Not detected in the job text

Keywords

AutoCAD
Drafting Software
Technical Drawings
Document Control
Project Coordination
Document Registers
Approval Records
Document Transmittals
RFQ Drawings
IFC Drawings
As-Built Drawings
Project Close-Out
SharePoint
ERP Systems
Microsoft Teams
Monday.com
Microsoft Excel
Production Coordination
Manufacturing
Analyzers
Instrumentation
Quality and Compliance
Customer Submittals
Inspection and Test Records
Databooks
Shipping Documentation
Project Readiness
Action Item Tracking
Canada Work Authorization

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