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Added 3 hours ago
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.
Added 5 hours ago
Executive Assistant to the CEO
Photonic Inc.
Coquitlam, BC
$105,900 to $145,600 CAD / year
Full-time
The Executive Assistant will serve as a trusted partner to the CEO with room to grow throughout the company. The individual will provide high-level administrative and operational support in…
Added 6 hours ago
Advisor, RES, Financial Aid
Langara College
Vancouver, BC
Full-time
…exceptional decision making. Each Advisor may be paired with an Assistant or work within a matrix model whereby s/he leads a particular function, project, or client group. The Advisor…
Added 6 hours ago
Assistant Vice President, Client Integration
The Citco Group Limited
NS · NS, Canada
Full-time
…may be required to support multiple time zones during large…
Added 7 hours ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions Canada
Calgary, AB
Full-time
Guide the Warehouse Assistant in shipping documentation, damage claims process, and workflows required.
Added 7 hours ago
Executive Assistant, Finance (12-months)
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
Full-time
Sound familiar? We’re looking for an Executive Assistant to the CFO to provide critical support to our senior leadership. You’ll be the one managing complex schedules, coordinating key…
Added 7 hours ago
Administrative Assistant
Providence Healthcare
Vancouver, BC
Other
Reporting to the Executive Director/Director/Operations Leader/Manager/Leader or designate, the Administrative Assistant performs a variety of confidential administrative and secretarial…
Added 7 hours ago
Assistant project manager
Pomerleau
Quebec, QC
Full-time
As an Assistant Project Manager within Pomerleau’s Civil & Infrastructure division, Marine works you will play a key role at the heart of the Restorations – Civil Structures business unit.…
Added 8 hours ago
Director of Treasury Planning and Analysis
Surgery Partners, Inc
Burlington, ON
Full-time
The Director serves as a strategic partner to the Assistant Treasurer and Treasury leadership, leading the Company's enterprise cash flow forecasting, treasury analytics, and executive…
Added 8 hours ago
Administrative Assistant # 26-24354
US Tech Solutions
Brampton, ON
$18 to $19.5 CAD / hour
Contract
Communicate issues, risks, and project updates in a timely manner.
Added 8 hours ago
Senior Counsel, Litigation
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Reporting to the Assistant Vice-President and Senior Counsel, Litigation you will be a key member of the Canadian Litigation and Employment group, providing practical and timely legal…
Added 8 hours ago
Executive Personal Assistant & Special Projects Lead
MdGB Capital Inc.
Victoria, BC
Full-time
⅓ Executive Assistant, ⅓ Personal Assistant, ⅓ Special Projects Lead, this is a senior, high-trust position for someone who wants more than a task list. You will operate as the principal's…
Added 8 hours ago
Executive Assistant
Enwave
Toronto, ON
Contract
…fast-paced environment? Enwave is looking for an Executive Assistant for an 8-month contract who can bring structure to busy schedules, stay ahead of changing priorities, and keep our…
Added 9 hours ago
Manager, Financial Operations
Government of Alberta
AB
Added 9 hours ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Guide the Warehouse Assistant in shipping documentation, damage claims process, and workflows required.
Added 9 hours ago
Assistant Regional Manager, Terminal Maintenance (Technical Lead)
BC Ferries
Delta, BC
Other
ASSISTANT REGIONAL MANAGER, TERMINAL MAINTENANCE - TECHNICAL LEAD
Added 9 hours ago
Executive Director & Assistant Dean
York University
Toronto, ON · North York, ON
$181,418 to $196,945 CAD / year
Full-time
…number of offerings are offered online. The Executive Director & Assistant Dean (ED&AD) provides senior executive leadership and strategic direction for Osgoode Professional Development…
Added 9 hours ago
MEP Estimator | Construction
Turner Construction | Canada
Vancouver, BC
Full-time
Project Location(s): Vancouver, BC V5K 0A1 CAN
Added 9 hours ago
Partner Administrative Assistant, US Tax
KPMG
ON · Toronto, Ontario
Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 10 hours ago
Executive Assistant, Distribution, GBRS
iA Financial Group (Industrial Alliance)
Quebec, QC
Temporary
…feel confident and secure about their future? As an Executive Assistant, Group Savings and Retirement Distribution, you will play a key role in providing executive and administrative…
Added 10 hours ago
Administrative Assistant, Senior Leaders Std
Sanya’k̓ula
Vancouver, BC
Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 10 hours ago
Assistant Manager, Lending Services, Corporate Credit (GWO)
Scotiabank
Toronto, ON
…team of deal analyst and working with the Manager/ other Deal Assistant…
Added 11 hours ago
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
Full-time
This is not a traditional administrative assistant position. We are a growing public technology company with a small, hands-on team, and we are looking for someone who can take ownership,…
Added 11 hours ago
Project Manager FCC
Fidelity Canada
Toronto, ON
Full-time
The Project Manager will support the planning and delivery of FCC’s core digital platform and associated initiatives. The Project Manager will be responsible for successful planning and…
Added 11 hours ago
Executive Assistant
Vale Base Metals
St. John's, NL
Full-time
We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.

Enwave

Executive Assistant

Toronto, ON, M5J 0E6, Canada

Pay: The expected base salary range for this role is $70,000- $90,000, based on experience, skills, and alignment with the role.
Job type: Contract
Posting language: English
Posted: Sep 25, 2026

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Original job description

Executive Assistant

Location: Toronto, ON – Head Office Type: Full-time, 8-month contract, 5 days per week in office

Intro Paragraph

Are you an organized, proactive professional who thrives in a fast-paced environment? Enwave is looking for an Executive Assistant for an 8-month contract who can bring structure to busy schedules, stay ahead of changing priorities, and keep our leaders and teams moving forward.

Reporting to the Manager, Employee Engagement & Experience, you’ll provide high-level administrative support to designated Leadership Team members while supporting Board and leadership meetings, offsites, employee events, and internal communications.

At Enwave, our work contributes to more sustainable energy solutions and a lower-carbon future. You’ll help the leaders and teams behind that work stay connected, organized, and focused.

What you’ll do

You’ll manage complex calendars, travel arrangements, itineraries, expenses, executive documents, presentations, correspondence, and meeting materials. You’ll anticipate scheduling conflicts, adapt to changing priorities, track deadlines and follow-ups, conduct focused research, and serve as a professional point of contact for internal and external stakeholder. You’ll coordinate Board, committee, executive, and leadership meetings, including scheduling, logistics, catering, materials, correspondence, and distribution lists. You’ll also work with governance partners and support executive and leadership offsites, Town Halls, corporate events, and other organizational activities. You’ll also partner with Employee Engagement & Experience on internal communications, including coordinating the Employee Newsletter, gathering approved content, working with contributors, formatting materials, managing timelines, and supporting other employee communications and engagement initiatives.

What we’re looking for

Proven executive administration experience supporting senior leaders and/or Leadership Team members.
Strong experience managing complex calendars, travel, expenses, meetings, and competing priorities.
Exceptional organizational and time-management skills with the flexibility to adapt as priorities change.
Strong written and verbal communication skills and the ability to work effectively across all levels of the organization.
Excellent attention to detail, discretion, sound judgment, and the ability to handle confidential and sensitive information.
Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Experience preparing executive-level presentations, reports, meeting materials, and correspondence.
Experience coordinating Board, governance, executive, or senior leadership meetings is an asset.
Experience supporting leadership meetings, offsites, corporate events, and employee engagement initiatives.
Experience supporting internal communications or employee newsletters is an asset.
A proactive, solutions-oriented approach with strong planning, coordination, and problem-solving skills
A growth mindset, collaborative approach, and ability to thrive in a fast-paced environment.

Why Enwave

At Enwave, you'll join a purpose-driven organization focused on delivering innovative, sustainable energy solutions that support the transition to net-zero. Backed by leading long-term investors and operating some of North America's largest district energy systems, we're continually evolving how we serve our customers and communities.

You'll have the opportunity to make a meaningful impact, lead transformation, build high-performing teams, and help shape the future of finance within a growing organization.

And if building stronger controls, smarter processes, and a better future sound like your idea of a good time, we'll probably get along just fine.

Compensation

The expected base salary range for this role is $70,000- $90,000, based on experience, skills, and alignment with the role.

Accessibility

Enwave Energy Corporation is committed to fair and accessible employment practices and will accommodate applicants with disabilities during the recruitment process.

Use of Artificial Intelligence in Recruitment

We may use Artificial Intelligence (AI)-based tools to support certain stages of our recruitment process, such as screening or assessing applications. These tools are used to assist in identifying qualified candidates and do not replace human decision-making. All hiring decisions are ultimately made by our recruitment team.

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More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel, and executive documentation while coordinating board and leadership meetings. Additionally, the role involves supporting internal communications and employee engagement initiatives in partnership with the Employee Engagement & Experience team.

Requirements

Candidates must have proven executive administration experience supporting senior leaders and strong proficiency in Microsoft Office applications. Exceptional organizational skills, attention to detail, and the ability to handle confidential information are essential for this role.

Skills

Executive administration
Calendar management
Travel arrangements
Expense management
Meeting coordination
Communication
Organizational skills
Time management
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Report preparation
Stakeholder management
Problem-solving
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Coordination
Expense Reporting
Board Meetings
Internal Communications
Employee Engagement
Microsoft Office
Stakeholder Management
Governance
Corporate Events
Project Coordination
Confidentiality
Time Management
Sustainable Energy
District Energy
Net-zero
Leadership Support
Professionalism

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