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Added 4 mins ago
A
Business Analytics Specialist, Temporary
Aviso
Toronto, ON
- Temporary
We Dare -You challenge the status quo with bold ideas and fresh perspectives. You embrace change, seek opportunities to innovate and are comfortable exploring new ways of working
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SM
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AC
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Vaughan, ON
- Full-time
…Supervisors to join our passionate Food Services Team. Alongside a manager who will help coordinate and lead operations, you'll help oversee staff, collaborate with teammates, and help…
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Global Employee Relations Advisor
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- Full-time
Experience supporting HR initiatives, policy development, process improvements, or organizational change across international operations.
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TS
Vice President, Global Core Trade Finance, TD Securities, Global Transaction Banking
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Toronto, ON
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…knowledge, geographic location, and other specific business and organizational…
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NT · Northwest Territories, Canada
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…seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business…
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Chief Executive Officer
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…ensuring strong financial stewardship, operational excellence, and organizational performance. Preparing NTPC for future growth will be a central leadership mandate, requiring the CEO to…
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…seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business…
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LC
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- Full-time
Liaises closely with Associates, pharmacy teams and District Manager’s to ensure consistency of operational standards, pharmacy services, execution of Pharmacy programs, achieve targets and…
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AC
Hospitality Supervisor
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AB · Edmonton, AB
- Internship
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MC
Senior Manager, Data Governance (36122)
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Added 19 mins ago
SD
Regional Pharmacy Director
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Toronto, ON
- Full-time
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M
Manager, Property Tax Services / Directeur(trice), Fiscalité foncière
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Added 33 mins ago
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HSE Site Representative
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NT · Northwest Territories, Canada
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NU · Nunavut, Canada
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L
7734 - 3rd Key(H)
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Lloydminster, AB
- $15.5 USD / hour
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Added 33 mins ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
Added 33 mins ago
ML
Business Process Manager
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Facilitate workshops and employee training to align teams, support change adoption, and improve system use and data integrity.
Added 33 mins ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
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Added 33 mins ago
T
IT Operations Analyst I
TD
London, ON
- Full-time
…knowledge, geographic location, and other specific business and organizational…
Added 33 mins ago
T
IT Operations Analyst III
TD
Toronto, ON
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…knowledge, geographic location, and other specific business and organizational…
Added 33 mins ago
FT
Faculty Teaching and Learning Development Consultant
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…available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within…
Added 33 mins ago
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Project Manager
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- Full-time
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Enwave

Executive Assistant

Toronto, ON, M5J 0E6, Canada

The expected base salary range for this role is $75,000-$95,000, based on experience, skills, and alignment with the role. · Full-time

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Job details

Pay: The expected base salary range for this role is $75,000-$95,000, based on experience, skills, and alignment with the role.
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant

Location: Toronto, ON Head Office Type: Full-time; hybrid, with 3–5 days per week in the Toronto office, depending on business needs.

Enwave is seeking an exceptionally organized Executive Assistant to support multiple executives in a fast-paced environment. You’ll manage complex calendars, balance competing priorities, and stay several steps ahead influencing how our leaders and teams work.

Reporting to the Manager, Employee Engagement & Experience, you’ll provide high-level administrative support to designated Leadership Team members.

What you’ll do

Manage complex calendars for multiple executives, resolve conflicts, protect priority time, and ensure leaders are prepared. Coordinate travel, itineraries, and expenses; prepare documents, presentations, and correspondence; and track deadlines and follow-ups. Serve as a responsive, professional contact for internal and external stakeholders. Coordinate Board, committee, executive, and leadership meetings, including scheduling, logistics, catering, materials, correspondence, and distribution lists. Work with governance partners and internal teams to support offsites, Town Halls, corporate events, and other organizational activities. Provide occasional reception coverage during vacations, illness, or other absences.

What we’re looking for

Sound judgment and forward thinking are essential. Anticipate executives’ needs, assess competing demands, and consider the implications of decisions. Know when to act independently, ask questions, or escalate an issue.

Experience supporting multiple senior
leaders is an asset.

Superior calendar management skills, with the ability to coordinate complex schedules, anticipate conflicts, and prioritize requests as business needs change.

Exceptional organization and time management, with reliable follow-through on details and deadlines.

Strong written and verbal communication skills, with the ability to clarify priorities and work effectively across all organizational levels.

Excellent attention to detail, discretion, and the ability to handle confidential and sensitive information.

Intermediate to advanced proficiency in Microsoft Office applications, including:

- Outlook: Using calendar delegation, shared calendar views, Scheduling Assistant, delegated inboxes, and meeting updates.

- Word: Creating and formatting polished documents using styles, tables, and tracked changes.
- PowerPoint: Building and refining executive presentations with consistent layouts, charts, and speaker notes.
- Excel: Maintaining trackers, organizing and summarizing data, and using formulas, sorting, filters, and pivot tables.
Experience coordinating travel, itineraries, and expenses, and preparing accurate executive-level presentations, reports, meeting materials, and correspondence.
Experience coordinating Board or governance meetings is an asset.
Experience supporting offsites, corporate events, and employee engagement initiatives.
A collaborative approach, willingness to learn, and ability to stay composed and adaptable in a fast-paced environment.

Why Enwave

At Enwave, you'll join a purpose-driven organization focused on delivering innovative, sustainable energy solutions that support the transition to net-zero. Backed by leading long-term investors and operating some of North America's largest district energy systems, we're continually evolving how we serve our customers and communities. This is a rewarding role for someone who enjoys bringing order to complexity and helping others succeed. You’ll see your impact on prepared leaders, well-run meetings, and problems resolved before they disrupt the day.

Compensation

The expected base salary range for this role is $75,000-$95,000, based on experience, skills, and alignment with the role.

Accessibility

Enwave Energy Corporation is committed to fair and accessible employment practices and will accommodate applicants with disabilities during the recruitment process.

Use of Artificial Intelligence in Recruitment

We may use Artificial Intelligence (AI)-based tools to support certain stages of our recruitment process, such as screening or assessing applications. These tools are used to assist in identifying qualified candidates and do not replace human decision-making. All hiring decisions are ultimately made by our recruitment team.

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More about this job

Responsibilities

Provide high-level administrative support to multiple executives by managing complex calendars, travel, expenses, correspondence, documents, and follow-ups. Coordinate Board, committee, executive, and leadership meetings, as well as offsites, Town Halls, corporate events, and occasional reception coverage.

Requirements

The role requires strong judgment, exceptional organization and time management, superior calendar management, clear communication, discretion, and the ability to adapt in a fast-paced environment. Candidates should have intermediate to advanced Microsoft Office skills and experience coordinating executive travel, expenses, presentations, reports, meeting materials, and correspondence; experience supporting senior leaders and governance meetings is an asset.

Skills

Complex Calendar Management
Executive Support
Travel Coordination
Expense Management
Meeting Coordination
Board and Governance Support
Document Preparation
Presentation Development
Written Communication
Verbal Communication
Organization
Time Management
Confidentiality
Microsoft Office
Stakeholder Relations
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Calendar Management
Outlook
Calendar Delegation
Scheduling Assistant
Delegated Inboxes
Microsoft Word
Styles
Tracked Changes
PowerPoint
Executive Presentations
Excel
Formulas
Pivot Tables
Travel Coordination
Expense Management
Board Meetings
Governance
Committee Meetings
Leadership Meetings
Town Halls
Corporate Events
Employee Engagement
Stakeholder Relations
Confidential Information
Meeting Materials
Hybrid Work
District Energy
Sustainable Energy

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