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Added 1 hour ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Dorval, QC
- Full-time
…full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States. People and values are…
Added 2 hours ago
O
Lot Assistant
OPENLANE
Richmond, BC
- Full-time
Are you ready to be part of a dynamic team in the automotive industry? OPENLANE, a leader in automotive remarketing, is looking for a Lot Assistant with experience in coordinating vehicle…
Added 3 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a Full-Time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.
Added 7 hours ago
HR
Fire Inspector
Halifax Regional Municipality
Lower Sackville, NS
- Full-time
Halifax Regional Municipality is inviting applications for the permanent, full-time position of Fire Inspector in Halifax Regional Fire & Emergency.
Added 2 days ago
Assistant Resident Manager (Eastern ON)
Realstar
Brockville, ON
…than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under…
Added 2 days ago
Assistant Resident Manager Team (Sherbrooke)
Realstar
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…than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under…
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Assistant Resident Manager (Sherbrooke)
Realstar
Sherbrooke, QC
…than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under…
Added 2 days ago
R
Assistant Resident Manager - Full-time
Realstar
St. Catharines, ON
- Full-time
…than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under…
Added 3 days ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Richmond, BC
- Full-time
…full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States. People and values are…
Added 4 days ago
SD
CW26-12 Education Assistant
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- Full-time
The Education Assistant is a member of a school or district team, and who participates in the development and delivery of support services to individuals or small group(s) of students under…
Added 4 days ago
SD
CW26-39 Education Assistant
School District No. 6 (Rocky Mountain)
Windermere, BC
- Full-time
The Education Assistant is a member of a school or district team, and who participates in the development and delivery of support services to individuals or small group(s) of students under…
Added 4 days ago
Facility Assistant I
Bunge
Vegreville, AB
The Facility Assistant I supports the daily operations of a grain and special crops facility by operating processing equipment, handling product movement, and assisting with receiving,…
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Facility Assistant I
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Edmonton, AB · The Orchards At Ellerslie, AB
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Facility Assistant I
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The Facility Assistant I supports the daily operations of a grain and special crops facility by operating processing equipment, handling product movement, and assisting with receiving,…
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Job ID #32284: Primary Care Paramedic - Traditional Stream
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…advocacy for the patients, their family and friends during the time of emergency…
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Executive Assistant
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On behalf of our client, SWIM is recruiting for a new Executive Assistant. This position offers a unique opportunity for an enthusiastic and keen individual to play an integral role in a…
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Facility Assistant I
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Laboratory Technician - Water Quality Exposure / Inorganics Lab
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Added 6 days ago
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Is responsible to monitor the inventory level of supplies; Is responsible to ensure that said duties are carried out in compliance of departmental or Internal Control Manual policies and…
Added 6 days ago
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Ice Rink Operator | Part-Time | Tribute Communities Centre
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Added 6 days ago
AC
Assistant gérant
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Reports to work on time and follows the dress and appearance code.
Added 7 days ago
SB
Lineservice Attendant
Skyservice Business Aviation
Dorval, QC
- Full-time
…full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States. People and values are…
Added 7 days ago
TC
Paramedic
The Corporation of the County of Lambton
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These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other…

EPCOR

Administrative Assistance, Grid Operations and Transformation

AB, Canada
Edmonton, AB, Canada

Wage: Starting at $35.14 - $41.93 per hour · Full-time

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Job details

Pay: Wage: Starting at $35.14 - $41.93 per hour
Job type: Full-time
Apply by: Nov 3, 2026
Experience: A minimum of 5 years of related office experience
Posting language: English
Posted: Sep 22, 2026

Original job description

Highlights of the job

We are hiring a Full-Time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.

The Grid Operations & Transformation (GO&T) Administrative Assistant is a largely unsupervised position accountable for supporting S4 Director of Grid Operations & Transformation, the GO&T management team and employees with time spans (longest target completion time) of up to 6 months. This position is expected to provide all regular administrative services to employees as well as plan and coordinate all GO&T events (including booking, instructing contractors, and making decisions based on budgets, people, intent to event, etc.), manage, investigate, and take necessary steps to resolve all purchasing and facilities issues (i.e. OT software renewals, building safety issues, FR clothing), and be a general go to expert for resolution of any internal EPCOR processes, ARS CIP or GO&T administrative issues. This position is expected to take initiative, execute problem solving skills, and self manage priorities and tasks to ensure the large volume of tasks are appropriately prioritized and executed according to priority.

We welcome applications from internal and external candidates. EPCOR employees are encouraged to apply using their '@epcor.com' email address to ensure proper consideration of internal seniority.

What you’d be responsible for

Administrative assistant support for S4 Sr. Director, Grid Operations & Transformation including calendar management, day to day assistance and director planned events. This requires understanding of S4 needs and requirements and making decisions on the above without direct input from S4.
Develop and implement assigned deliverables as outlined on the business plan (1 year)
e.g. Organize two Grid Operations & Transformation team building events per year, create a single dashboard for Grid Operations & Transformation operational metrics, formalize a tracking process for employee improvement ideas and initiate a recognition program for improvement ideas.
Maintain and ensure action is taken on confidential monthly operational reports, manager action items, yearly business planning. Produce clear and timely meeting minutes and ensure action items are tracked.
Coordinate and instruct service providers regarding photocopier and IT system repairs, janitorial services, courier services, security, telephone and internet, etc. for Grid Operations & Transformation area. (Building 1, Floor 2 HJB)
Provide administrative support for the ARS CIP and Cyber Security Management System program by coordinating CIP awareness communications (including distributing messages to all authorized users and maintaining accurate recipient lists), assisting with CIP compliance activities such as supporting evidence collection, maintaining documentation, tracking access reviews and training completion, booking/attending meetings and taking minutes, maintaining the ARS CIP SharePoint site, including document review, tracking, and maintenance.
Provide administrative support in contributing to audit preparation and regulatory reporting for both CIP and non-CIP standards, rules, and procedures.
Investigate and resolve issues with both EPCOR internal processes and HJB facilities. Examples include issues with purchasing processes, FR clothing orders, monitoring telecommunication reports and resolving billing issues, addressing safety/facility issues with HJB, etc.
Site designer/developer/owner for SharePoint online & teams’ sites. This includes designing and developing the sites to be functional, user friendly, and engaging to staff, and the ongoing structure, content and permissions management.
Event coordination. Organize and coordinate event arrangements. This covers meetings with 2-10 people up to full events for all Grid Operations & Transformation employees. This includes requests for audio/visual equipment, internet access, site access, food and refreshments, seating, venue selection, budget adherence, and aligning all the above with purpose of event. Examples include meetings with external parties (other utilities, government organizations), internal meetings, team building events, town halls, safety meetings, Director events with staff, Grid Operations & Transformation holiday lunches.
Provide administrative support to Grid Transformation, Grid OT & Security Services, Grid Operations & Engineering.  Examples include invoice processing, proof reading/editing documents, P-cards/expenses, FR clothing orders, interview coordination, calendar management and assistance.
Assist with scheduling and managing safety meetings, inspections, and observations. Confirm documentation is placed in the right location to ensure compliance to standards. Manage and maintain Teamo safety/recognition system.
Anticipate and maintain an inventory of office supplies and materials in a cost effective "just in time" manner.
Manage all Service Now/Facility requests for new employees and consultants, terminations, office staff relocations, security and remote access and computer equipment for employees all EPCOR locations the team members work.
Train, assist or provide coverage for my counterparts in other departments.
Assist with procurement, requisition, and invoice processing as required. Create requisitions and receiving in Oracle. Process contractor invoices and validate accuracy of project coding using spreadsheet applications.
Other class appropriate and reasonable administrative duties as assigned by the Senior and Associate Director’s.

What’s required to be successful

2 year post-secondary diploma in business administration would be considered an asset
A minimum of 5 years of related office experience
Full understanding and use of Microsoft office including Word, Excel, Outlook, SharePoint, PowerPoint, and Power BI.
Advanced skills and knowledge in SharePoint site design
Basic knowledge of Electricity Operations Distribution and Transmission Systems
Ability to self manage and work largely unsupervised
Ability to take initiative, ask questions, and offer support for management tasks
Ability to problem solve – identify issues, understand internal EPCOR processes and policy, and investigate and resolve issues by working through process and coordinating and communicating with other areas
Able to develop systems to organize workflow, assure quality and provide timely services
Ability to coordinate multiple, competing priorities
SharePoint site designer/administrator/owner
Provide advice, assistance and coverage to other Admin Assistants as requested
Manage multiple conflicting priorities and meet deadlines
A clear concise communication style
Advanced working knowledge with Microsoft SharePoint, MS Office software, including Excel, Word, Outlook, Visio

Other important facts about this job

Jurisdiction: CSU52

Class: A3

Hours of work: 80 biweekly hours

Wage: Starting at $35.14 - $41.93 per hour

Application Deadline: November 03, 2026

Final Wage and Step will be determined at the time of selection and based on a combination of factors as outlined in the Collective Agreement.

To ensure your application is recognized as internal, please apply using your EPCOR email address.

Learn more about Working at EPCOR!

Please note the following information:

A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
If you are considered for the position, clearance is required on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.
Prior infractions for unsafe driving behaviours will be evaluated and considered for non-selection regardless of current demerits on file.
If you are required to provide your own personal reliable vehicle: Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCOR’s Employee Mileage Reimbursement Policy. You will be reimbursed in accordance with EPCOR’s Employee Mileage Reimbursement Policy.
Use of AI: Our recruitment process may use technology assisted tools, including artificial intelligence, to support application screening and certain assessment steps. All recruitment activities, including hiring decisions, are led by our hiring managers and talent acquisition team.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to the Grid Operations & Transformation team, including calendar management, event planning, and facility issue resolution. They are also responsible for maintaining operational metrics, managing SharePoint sites, and assisting with regulatory compliance and audit preparation.

Requirements

Candidates must have a minimum of 5 years of related office experience and advanced proficiency in Microsoft Office and SharePoint. A 2-year post-secondary diploma in business administration is considered an asset, along with basic knowledge of electricity operations.

Skills

Administrative support
Calendar management
Event coordination
SharePoint site design
Problem solving
Microsoft Office
Data analysis
Procurement
Invoice processing
Compliance reporting
Project coordination
Communication
Time management
Safety meeting coordination
Inventory management
Technical documentation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Grid Operations
SharePoint
Microsoft Office
Power BI
Oracle
Procurement
Compliance
Cyber Security
Facility Management
Event Planning
Data Metrics
Safety Compliance
Inventory Management
Invoice Processing
Business Administration
Electricity Operations
Transmission Systems
Distribution Systems
Service Now
Audit Preparation
Regulatory Reporting
Team Building
Project Coordination
Communication
Problem Solving
Time Management
Documentation
Technical Support
Office Management

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