Engineering & Service Coordinator
- Val-d'Or, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 1 to 3 years of experience in an administrative or similar role.
- Working hours
- 40 hours/week
- Posting language
- English
- Posted
Original job description
ADMINISTRATIVE ASSISTANT – SERVICE & ENGINEERING
Work Location: Val-d’Or, Quebec
Employment Type: Full-time – 40 hours/week
Schedule: 5/2 with the possibility of a 4/3 schedule
Job Description
Reporting to the Operations Director, the successful candidate will provide administrative support for projects and contribute to the coordination of daily operational activities.
Main Responsibilities
- Provide administrative support for projects and ensure information is accurately maintained and updated in the ERP system.
- Enter and verify timesheets, work orders, purchase orders, and project-related costs.
- Assist project managers with budget monitoring, expense tracking, and profit margin analysis.
- Support the preparation of documentation required for customer invoicing.
- Monitor and follow up on material purchases and purchase orders.
- Coordinate administrative arrangements related to travel, accommodations, and transportation.
- Support teams with service planning, scheduling, and tracking of operational activities and deadlines.
- Assist in preparing quotations, bids, and service proposals.
- Prepare and update reports, documents, and tracking spreadsheets, including key performance indicators (KPIs).
- Maintain proper filing and archiving of administrative documents while ensuring effective communication and information sharing between departments.
- Diploma in Office Administration, Business Administration, or a related field.
- 1 to 3 years of experience in an administrative or similar role.
- Good proficiency in Microsoft Office, particularly Excel.
- Excellent French communication skills and functional English proficiency.
- Strong organizational skills, attention to detail, and ability to work independently.
- Ability to manage multiple priorities and work effectively in a team.
- Experience in an industrial environment and knowledge of ERP systems are considered assets.
It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.
All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future. Learn more at www.epiroc.com
More about this job
Responsibilities
Provide administrative support for projects and maintain accurate project information in the ERP system, including timesheets, work orders, purchase orders, and costs. Coordinate service schedules, purchasing, travel, invoicing documentation, quotations, reports, and administrative records while supporting budget tracking and communication between departments.
Requirements
Requires a diploma in Office Administration, Business Administration, or a related field, along with 1 to 3 years of administrative or similar experience. Candidates should be proficient in Microsoft Office, particularly Excel, have strong French communication skills and functional English, and demonstrate organization, attention to detail, independence, and teamwork; industrial experience and ERP knowledge are assets.
Skills
- Administrative Support
- Project Coordination
- ERP Systems
- Timesheet and Work Order Processing
- Purchase Order Management
- Budget Monitoring
- Expense Tracking
- Profit Margin Analysis
- Customer Invoicing Documentation
- Travel Coordination
- Service Planning and Scheduling
- Quotation and Proposal Preparation
- Reporting and KPI Tracking
- Microsoft Office
- Excel
- Organization and Attention to Detail
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Engineering
- Customer Service & Support
- Logistics
Keywords
- Office Administration
- Business Administration
- Project Administration
- Project Coordination
- ERP System
- Timesheets
- Work Orders
- Purchase Orders
- Project Costs
- Budget Monitoring
- Expense Tracking
- Profit Margin Analysis
- Customer Invoicing
- Material Purchasing
- Travel Coordination
- Service Planning
- Scheduling
- Quotations
- Bids
- Service Proposals
- Reports
- Key Performance Indicators
- Microsoft Office
- Excel
- Industrial Environment
- Mining