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Added 15 hours ago
Rotables & Repair Coordinator - Calgary, AB (YYC)
AvPosts
Calgary, AB
Full-time
…detail-oriented professional to join our team as a Rotables & Repair Coordinator, based in Calgary, AB. This is an exciting opportunity to play an important role in supporting the…
Added 10 days ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Added 1 day ago
Office Coordinator
Zaber Technologies
Vancouver, BC
Full-time
Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings…
Added 1 day ago
Office Coordinator
Zaber Technologies
Vancouver, BC · Greater Vancouver, BC
$22 to $31 CAD / hour
Full-time
Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings…
Added 1 day ago
Sales Coordinator
Starwood Hotels
Mayfair, SK
Full-time
The Sales Coordinator will assist in selling guest rooms, catering services and banquet facilities as directed. They will also provide high-level administrative support to the team by…
Added 2 days ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor…
Added 2 days ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is…
Added 2 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable,…
Added 4 days ago
Administrative Assistant & Office Coordinator
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$4,594 to $4,827 CAD / month
Full-time
…and special events. This position also serves as the office coordinator, managing office equipment and supplies and acting as the health and safety workplace representative. As the first…
Added 5 days ago
Studio Coordinator (18-month contract)
SkyBox Labs
Burnaby, BC
Temporary
SkyBox Labs is looking for a proactive, customer-centric Studio Coordinator to join us on an 18-month contract. Reporting to the Senior People Experience Manager, you will serve as a key…
Added 17 days ago
Facilities Coordinator
Broadstreet Properties LTD
Edmonton, AB
Full-time
…environment while supporting others to achieve a common goal? As the Facilities Coordinator, you will be responsible for coordinating and reporting on general building and property…
Added 17 days ago
Facility Coordinator
ESFM (CCSSL Eurest)
Waterloo, ON
Full-time
Follow up and complete all Facility Service requests.
Added 23 days ago
Administrative Coordinator
ATCO
Calgary, AB
Full-time
…to operate efficiently and effectively. The Administrative Coordinator supports day-to-day business operations through calendar coordination, financial administration, office management,…
Added 1 month ago
Maintenance Manager
Maquise
Pouce Coupe, BC
Full-time
Follow up and complete all Facility Service requests.
Added 1 month ago
Service Coordinator, Fire, Life & Safety
BGIS
Toronto, ON
Full-time
The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair…
Added 1 month ago
Receptionist & Office Service Coordinator
Teneo
Toronto, ON
Teneo is looking for a Receptionist & Office Service Coordinator with 3+ years of experience to join our Toronto office. The Office Service Coordinator plays an important role in supporting…
Added 1 month ago
Facilities Coordinator
Cushman & Wakefield
Dartmouth, NS
Full-time
The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management…
Added 1 month ago
Facilities Coordinator
JLL
Ottawa, ON · CAN-CLIENT North York-Dell
Full-time
The Facilities Coordinator plays a vital role in delivering exceptional workplace experiences by supporting the Facility Manager with day-to-day operational activities across maintenance,…
Added 1 month ago
Corporate Pricing Coordinator
Imperial Brady
Mississauga, ON
Imperial Dade is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in…
Added 3 months ago
Facilities Coordinator
Ronald McDonald House BC & Yukon
Vancouver, British Columbia
Part-time
The Facilities Coordinator will work under the direction of the Operations Supervisor, and in cooperation with our Family Services team to ensure smooth operation of the Ronald McDonald…
Added 2 months ago
Receptionist (Office Admin)
Teleperformance
TPCA The Well
Full-time
The Office Receptionist / Facilities Coordinator (Operations Administrator) is responsible for front-desk operations and day-to-day facilities support, ensuring a safe, organized, and…
Added 8 days ago
Facilities Coordinators / Planners / Schedulers
JLL
Fort McMurray, AB · CAN-CLIENT Fort McMurray-Suncor
Full-time
As a Facilities Coordinator/Planner/Scheduler for our industrial client facilities, you'll be the organizational hub that keeps facility operations running smoothly through meticulous…
Added 9 days ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
…associated deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts…
Added 5 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 10 hours ago
Chargé(e) de projets - Formation accélérée / Trainee Project Coordinator
Guillevin
Montreal, QC · Brossard, QC · Val-d'Or, QC · Joliette, QC · Drummondville, QC · Saint-Jérôme, QC · Victoriaville, QC · Rouyn-Noranda, QC · Rivière-du-Loup, QC · Sorel-Tracy, QC · Terrebonne, QC · Quebec, QC · Laval, QC · Bois-des-Filion, QC · Rimouski, QC · Saint-Hyacinthe, QC · Levis, QC · Trois-Rivières, QC · Gatineau, QC · Sherbrooke, QC · Granby, QC · Saint-Cyrille-de-Wendover, QC · Longueuil, QC · Valleyfield, PE · Saguenay, QC · Anjou
Full-time
Programme de reconnaissance des années de service.

ESFM (CCSSL Eurest)

Facility Coordinator

Waterloo, ON, N2L 6R2, Canada

Job type: Full-time
Posting language: English
Posted: Sep 2, 2026

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Original job description

The salary range for this position is $46,500 - $48,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Accountable for the efficient, smooth operation of a job site.

Essential Duties and Responsibilities:

Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and scheduled vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures.
Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner.
Create all vinyl names for office and meeting room doors when needed.
Follow up and complete all Facility Service requests.
Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place.
Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements.

Qualifications:

The salary range for this position is $42,000 to $46,500. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:

Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred.
Strong computer & Microsoft Office skills.
Excellent verbal and written communication skills.
Excellent problem solving skills.
Self-motivated, strong work ethic and initiative for quality and superior customer service.
Able to work successfully in a fast paced environment under tight deadlines.
Readily adaptable to changing work priorities.

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More about this job

Responsibilities

The Facility Coordinator is responsible for managing internal office moves, coordinating with vendors, and ensuring the efficient operation of the job site. They also provide administrative support, maintain floor plans, and handle facility service requests.

Requirements

Candidates should have 3-5 years of experience in facilities or office services and possess strong computer skills, particularly in Microsoft Office. Excellent communication, problem-solving abilities, and a self-motivated work ethic are essential for success in this fast-paced environment.

Skills

Facilities management
Office services
Microsoft Office
Communication skills
Problem solving
Customer service
Time management
Inventory management
Vendor coordination
Administrative support

Benefits

Group benefits
Employer RRSP contributions
Discretionary bonus
Incentive programs

Visa sponsorship

Not detected in the job text

Keywords

Facilities
Office Services
Microsoft Office
FM System
Vendor Management
Inventory Management
Space Planning
Administrative Support
Customer Service
Communication
Problem Solving
Workplace Services
Facility Coordinator

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