Maintenance Coordinator
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Posting language
- English
- Posted
Original job description
Now, if you were to come on board as our Maintenance Coordinator, we’d ask you to do the following for us:
- Plan & schedule maintenance (GMP environment)
Build weekly and shutdown schedules, prioritize CMMS work orders by criticality, coordinate with Production/QA/Validation to minimize downtime, and ensure required permits and risk assessments (LOTO, hot work, confined space) are in place. - Own documentation & audit readiness
Ensure timely work-order closeout with complete attachments (as-found/as-left, test results, cleaning/hygiene/pest-control logs), uphold GDP standards, keep CMMS data accurate (equipment histories, routes, frequencies), and prepare routine reports for internal/health authority inspections. Ensure proprer Contract Gouvernance . - Manage contractors end-to-end & drive HSE compliance
Onboard and brief vendors, align scopes and schedules, verify training/inductions, oversee daily execution and housekeeping, enforce site EHS requirements, validate quality of work, and lead performance reviews/escalations with suppliers. - Optimize CMMS planning & backlog control
Build detailed job plans and look-ahead schedules, estimate task durations, sequence work around production windows, field-verify scopes, and keep the backlog groomed with clear priorities, constraints, and “ready-to-work” status. - Stakeholder communication & vendor administration
Lead daily/weekly maintenance huddles and outage communications, issue clear contractor work packs, coordinate site access/inductions, and support SOW/PO setup and invoice verification against completed work.
Think you have what it takes to be a Maintenance Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.
- Minimum of one-year front-line customer-service experience, plus overseeing the maintenance and repair of building systems and office equipment or an equivalent combination of experience and training that provides the required knowledge, skills and abilities in a demanding, fast-paced environment.
- Post- secondary education
- GMP experience an asset
- Excellent interpersonal and communication skills (verbal and written) in French.
- Proficient in Microsoft Office
More about this job
Responsibilities
The Maintenance Coordinator is responsible for planning and scheduling maintenance activities within a GMP environment while ensuring audit readiness and accurate CMMS data. They also manage contractors, enforce HSE compliance, and facilitate communication between production, QA, and validation teams.
Requirements
Candidates must have at least one year of front-line customer service experience combined with experience in building systems and equipment maintenance. A post-secondary education is required, and proficiency in Microsoft Office is essential.
Skills
- Maintenance planning
- CMMS
- GMP compliance
- Contractor management
- HSE compliance
- Work order scheduling
- Documentation
- Audit readiness
- GDP standards
- Stakeholder communication
- Vendor administration
- Risk assessment
- LOTO
- Microsoft Office
- Customer service
Visa sponsorship
Not detected in the job text
Categories
- Manufacturing
- Administrative
- Engineering
- Security & Safety
- Customer Service & Support
Keywords
- Maintenance Coordinator
- GMP
- CMMS
- Work orders
- Shutdown schedules
- LOTO
- Hot work
- Confined space
- GDP
- Audit readiness
- Contractor management
- HSE
- EHS
- Vendor management
- Backlog control
- Microsoft Office
- Maintenance planning
- Quality assurance
- Validation
- Site access
- SOW
- PO
- Invoice verification
- Customer service
- Building systems
- Equipment maintenance