Corporate Law Clerk

Our client is seeking an experienced Corporate Law Clerk to join its Corporate Services department. The ideal candidate will have a strong background in corporate law, extensive knowledge of applicable corporate legislation, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Summary Key Responsibilities

• Prepare and file corporate documentation for simple and complex incorporations, organizations, amendments, continuances, amalgamations, and dissolutions under the Business Corporations Act (Ontario), Canada Business Corporations Act, Canada Not-for-Profit Corporations Act, and Corporations Act (Ontario).
• Prepare corporate closing documents, including resolutions approving share and asset sale transactions, officer certificates, and directions, and assist lawyers with post-closing matters.
• Prepare routine corporate minute book documentation, including annual meeting materials, changes to directors and officers, registered office changes, dividends, and share provisions, and complete all related filings.
• Prepare and file business name, partnership, and limited partnership registrations in accordance with applicable provincial legislation.
• Prepare and file extra-provincial and territorial registrations, amendments, and annual returns for corporations, partnerships, and limited partnerships.
• Prepare and file annual returns, initial returns, and notices required under the Corporations Information Act (Ontario) and Canada Business Corporations Act.
• Review, analyze, and summarize corporate minute books and records, identify deficiencies, recommend appropriate corrective action, and prepare necessary remedial documentation.
• Obtain Certificates of Status and Compliance.
• Take ownership of assigned files and ensure work is completed accurately and within established deadlines.
• Maintain strict confidentiality and exercise sound professional judgment.

Qualifications

• Minimum of five years of experience as a Corporate Law Clerk.
• Completion of the Institute of Law Clerks of Ontario (ILCO) certification.
• Membership in good standing with the Institute of Law Clerks of Ontario.
• Flexibility to work outside regular business hours when required.

Skills and Competencies

• Thorough knowledge and practical application of relevant corporate legislation.
• Proficiency in Microsoft 365, MinuteBox, CorpLink, eCore, and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage competing priorities and meet tight deadlines.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent interpersonal skills and a collaborative approach.
• Resourceful, proactive, and able to work independently with minimal supervision.
• Willingness to take initiative and assume additional responsibilities as required.